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 About Tenant Representatives

Getting help finding the right office space for your business can be a real challenge. Finding reliable information on availabilities is not as easy as it seems.  If you are out on your own, you soon learn that all the agents who you are talking to about office space availabilities are working for Landlords. What can you do? You do have an option, tenant representatives are experts in helping businesses find and negotiate for office space and...

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Your primary business is running your company. How often do you lease office space? Hopefully, you don’t have to do so more than every 3 to 5 years or so; the same with lease renewals. The bottom line is that you rent office space only a few times in your business life. Landlords on the other hand rent space over and over again. In most cases, they even hire a listing agent to help market the property and advise them. Do they have an unfair advantage? You bet they do. How do you balance this unfair advantage? Engage the services of your own commercial broker; a qualified office tenant representative. These are commercial brokers who specialize in representing tenants, not landlords.

Many tenants have a fear that by engaging the services of a tenant representative they will end up having to pay more in rent so that the landlord can pay the tenant representative. I am sure you have heard the sales pitch from an agent that engaging a tenant representative doesn’t cost you anything. The response I hear to this is “the landlord tacks on the fee on top of the lease rate. Not true.

When it comes to finding and negotiating for office space,
there is no question that a good tenant rep will not only save you money and time, but will make sure you don’t make any critical mistakes.

In most cases there is already a real estate fee built into the asking price. This is paid whether or not you have representation. Typically, what happens is that the fee, usually 4% to 6% of the gross lease amount, is split between the tenant representative (leasing agent) and the listing agent. There really is no additional fee tacked onto the lease rate and you won’t save anything by not having representation. The commercial broker listing agent, who represents the Landlord  will get the whole thing.

What about lease renewals? Should you also engage the services of a tenant rep? Absolutely! How a tenant representative gets paid on a renewal is negotiable. Should they be paid a full fee on a renewal negotiation? The answer depends on how much work is involved. If is just a matter of going out and doing a market survey then negotiating the deal, they probably don’t deserved a full fee. Most tenant reps will work as consultants either hourly or for a predetermined flat fee. On the other hand, if you want to consider other alternative locations, request proposals and do some preliminary negotiations on other properties, it is justified. It is a comparable amount of work that would have to be completed if you were moving. Or at least a half of a fee is justified, the leasing side of a commission.

 Check out our Office Tenant Rep Directory

14 questions to ask and receive acceptable answers when you look for a tenant representative:

  1. Are you free of any conflicts of interest if we work together?
  2. Are you a primarily tenant advocate or a listing agent?
  3. Do you have time to work on this project?
  4. What other projects are you currently working?
  5. What is your experience in finding properties like mine?
  6. How many tenant representation transactions have you handled in the past 3 years?
  7. What is your negotiating philosophy?
  8. Are you knowledgeable about market conditions?
  9. How do you handle conflicts of interest, such as when you show me space that you or your company represents on behalf of a landlord?
  10. How would you describe your reputation in the business community?
  11. Can you supply references?
  12. Do you work with an Exclusive Representation agreement?
  13. What happens if I’m not happy working with you?
  14. How do you get paid? What commission you expect to receive?

If you want to make sure the deal gets done right, pay as little rent as possible and avoid costly mistakes, can you afford not to have a commercial broker who specializes in office space on your side?

Take advantage of the ability to get personal assistance in your market from a top local commercial broker who is knowledgeable and experienced in commercial office tenant representation.

A local expert with local knowledge and expertise on your side to assist you in leasing office space will ensure you find the right space, get the best deal possible and guarantee you avoid costly mistakes.

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