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Entries Tagged as 'Agile Workplace'

Office Space Hoteling Reservation Systems: A Rapidly Emerging Trend

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Perhaps you have heard the term Office Space Hoteling or read an article somewhere in a business journal. This rapidly expanding trend is allowing offices to save space and maximize productivity? It is part of a new office space trend, the Agile Workplace.

Why Join the Trend of Office Hoteling?

If you have a traditional office, walk through the space at any given time and look at all the empty desks. Some people may be telecommuting that day. Other people are out at meetings, visiting clients, department meeting, making sales pitches, and all the other tasks required to make your business a success. Other workers are away on travel to take care of business for your company or gone on a well-earned vacation or away on necessary medical leave. What a lot of wasted square footage you are paying for every month. when you pay rent. Office hoteling can save you tons of money by reducing all this empty space.

What Makes Office Hoteling Work?

Work is no longer just a place, but an activity. However, everyone needs the support of an office with a copy machine, may be support staff, fax machines and a workspace or conference room as needed. And you probably realize a few spots simply won’t work as an agile workspace. For example, the support staff and maybe a high level executive. Those employees need to have dedicated workspaces.

To ensure a worker has a space when needed, a office hoteling reservation system should be in place. When a worker klnows they will need to be in the office, they check into the reservation system with their unique login. They choose an available work space of the kind they need and provide the amount of time they expect to use the space. It is pretty simple and relatively easy to executeon a company wide basis. Different systems allow various means for checking on available space, but the office hoteling reservation system you put in place should be easy to identify vacant spaces and input their reservation.

The worker then goes to their selected workspace and gets right to work. The workspace should have an up to date computer, legal pads, pens, and other handy tools.

Once the employee has performed all the necessary tasks, they neaten the workspace for the next person and go log out of the office hoteling reservation system. It’s as simple as that. Once an employee logs out of  the desk space, another employee can log in and choose that space is they wish or any other available location.

Promote An Agile Workplace and Save Money

Not only will employees feel free to work where they need to work, but as the business owner, you will benefit in a big way. Studies have shown that 40% to 70% of employees work away from their desks in many industries.

Rent is calculated on square footage. If you are paying for even 30% too much square footage, you are throwing dollars to your landlord for nothing. By downsizing the office and changing to a non-traditional setup for all workspaces that make sense not to be dedicated to just one employee, you can reduce your overhead in a very noticeable way. One surpirse you may receive is that employees will be happier and more productive, knowing they can work from where ever they feel they can be more productive.

Up next: Creating an Agile Workplace Using an Office Space Hoteling Reservation System

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By: James Osgood

Agile Workplace , Office Hoteling , Office Rental , Office Space , Office Space Design