Need Office Space for Lease or Sale? OfficeFinder can Help find your next Office. Leasing Office Space Buying Office Space Membership Online Toolkit OfficeFinder Advisor

Entries Tagged as 'Flexible Workspace'

10 Keys to Managing the Flexible Workplace with Remote Work Capabilities

No Comments »

Today’s emerging office leasing trend includes reducing the amount of offices space square footage by reducing unutilized desk space and meeting rooms into office hoteling spaces where employees reserve a workspace, a meeting space or a quiet space when needed. This is the one way managing a flexible workspace and remote workers can reduce operating costs, cut overhead and allow your company to recruit and keep the best and brightest.

An office hoteling system, with effective hardware and software technology, combined with the best training and deployment, can be more easily managed by embracing the following 10 keys:

  1. Investigate, Plan and Train Managers: As you begin preparing for a truly flexible workspace you will want to investigate the latest in technology; especially the office hoteling reservation system you wish to implement. Measure and plan how to change the workspace layout to facilitate hoteling. Then provide effective training for your management team. For some baby boomer managers, the concept may seem alien since they have spent their careers where being IN the office frequently was expected and demanded. Management at every level need to understand their changing responsibilities in the new environment and the ways in which the new philosophies will benefit them as well as their employees.
  2. Manage the Flexible Workspace Change Deployment as Part of Changing Company Goals: Employee want and need more than just an “oh, we can telework now.” introduction to the benefits the company will gain from this new working style and exactly how the change will also benefit the employee and their families. The company will become more eco-responsible and employees can enjoy mobility, increased productivity without more work. Goals that have direct positive impact on employees will help acceptance of the office hoteling and flexibility. For example, you could tie pay to performance with periodic bonuses based on sharing out some of the money saved on real estate footprint or another carefully thought out place of your choice.
  3. Use Office Resources Flexibly: Rather than increasing office real estate footprint for those situations where there are peak office hoteling situations, use resources in multiple ways. Provide some mobile workstations and network connectivity so that a meeting room can instantly become additional productive areas.  Yh These resources also can be used as quiet spaces when an employee who needs to work  in in a quiet area finds all the quiet workstations reserved.
  4. Prepare for  “Short Visit” Workspaces: Short visits are those where an employee needs to be accommodated for where the length of expected visit is less than the possible variance. This is considered generally to be a situation where an employee needs office workspace for, let’s say, 10 minutes sometime in the next 45 minutes. Usually this sort of office hoteling need is made by an employee running into the office to do necessary work between clients. Create some space that has a small work surface, computer with network access, phone, power, pens and note paper, and task lighting. By taking so little space, more workstations are available and it also makes the employee unavailable for drop-ins.
  5. Regularly Perform Cost / Benefit Analyses Assessments: In order to know how and how much hoteling is saving or costing your organization, regular cost/benefit analysis is a must. Effective management teams know and live by the adage:”If you aren’t measuring it, you aren’t managing it”, and apply this concept to office hotels. At first, you may spend a significant amount upgrading employee computers, tablets, networks, and smartphones but you will also be able to reduce the size of your leased office space. Employee recruiting, training, satisfaction, retention, productivity, as well as internal and external customer satisfaction, should be compared to past patterns to indicate how effective your office hoteling system is impacting your profits. Wherever an aspect of the hoteling is identified as an area for improvement, fully buy into and support the effort to implement corrective measures.
  6. Manage Worker Effectiveness Through Achievement-Oriented Tracking: Employees in a flexible, effective office hoteling organization can’t be managed by face-time any longer. Instead, establish ways to track the achievements accomplished. Whether you choose to do this through action item tracking, input of progress into a schedule, or another method, you want to be able to assess the progress on project or tasks completed so that your office flexibility is not abused.
  7. Manage by Walking Around: Each day, stroll through the office workplace at random times at least twice per day. These walkabouts provide a refreshing break from your busy day, but that is not the only benefit. This time-proven management technique allows you to see that the hotel workspaces are being used effectively. Don’t just touch base with those workers in the office at the moment but look for safety issues, traffic bottlenecks, under- or never-utilized spaces.  Be sure that office hoteling reservations are being made realistically rather than on the “in case I need it” frequently.  Worker satisfaction levels may be revealed to you through repeated use of negative body language and facial expressions. not everyone is outspoken about their happiness with the office hoteling and happy employees Adjust your initial plan as you identify improvements.
  8. Encourage Communication at All Levels: Develop policies and procedures so that you have accurate, easy to use ways to reach your staff as well as how and when an employee should or must contact you. Prevent feelings of worker disconnection with co-workers by making sure your team knows how to reach each other. Hold staff meetings with flexibility and technology in mind; include those working off-site through video teleconferencing, ensuring team members feel connected and respected by other members of the team.
  9. Keep Employee Work / Life Balance in Focus: Flexible workplaces, at least in most areas of business, means that the old strict 9-5 schedule must flex as well. Empower your team to schedule meetings at the convenience of their customer wherever possible. Communicate policies that allow responsible workers to accomplish tasks at times and in ways that allow that person to most productive. Because employees using flexible schedules allow them to establish and communicate those hours when they can best be contacted for voice or video communications. For example, those staff members with infants or caring for parents in their homes may request no phone calls before or after certain hours except in dire emergency situations. If you must make contact outside those hours, do so in a less intrusive way such as text or email.
  10. Remember Flexibility Means Changes to Your Own Work Methods: Many times business owners forget that they can be work flexibly, too. For example, using today’s technology electronic devices can coordinate when you and all the other required participants in a critical meeting can be available. You’ll be able to save time and money by performing allowing assistants freedom from such tasks that in the past have eaten up their productive time.

The workplace flexibility emerging from the office hoteling systems can provide that competitive edge your organization wants. Leased office space is a huge percentage of your company’s overhead expenses, so reduce expenses while increasing workers’ feelings of job satisfaction, value, trust and loyalty and simultaneously lower turnover rates and everyone, from your customers to vendors, top level executives to workers far down the organization flow chart, will benefit.

A properly planned office hoteling reservation system can save money and increase productivity. Contact us so we can get you started finding out how Office Hoteling might work for your company.

Find Office Space

By: James Osgood

Agile Workplace , Flexible Workspace , Office Hoteling , Office Rental , Office Space , Office Space Design

An Office Rental Can Help Your Business Grow

No Comments »

There comes a time for every start up business where you need to make a jump from a hobby to a full fledged company.  This could be anything from expanding your marketing base to hiring more employees.  The biggest step you can take, however, is deciding to rent a small office space to help your company grow.  By getting a small office space, you will not only be putting your company in the position for further growth, but you will also be able to look more professional to potential clients.

Potential Growth

Getting a small office space for your business is the first step to larger growth overall.  It is taking something that you started and have been running out of your house and putting it into the real world where real business takes place.  Ultimately, it is the best for you and your company when you reach the right stage.

Looking More Professional

Nothing looks more professional than running your business out of a nice looking office space as opposed to your home.  Working from home has some advantages, but looking professional is definitely not one of them.  If you want to be percieved as a threat to other people in your line of business, getting a small office space is a great start.  Potentialy clients will certainly begin rolling in and your business will begin to thrive from it.

There are lots of affordable options for you to choose from: the standard conventional office rental, an executive suite or even a virtual office. Any of them would help your company in  looking more professional

In the end, getting a small office space for your company could be the shot in the arm needs to get to the next level.  Whether it is because you cannot maintain it out of your home anymore or because you want to look more professional to potential customers, getting an office space is the right move.  If you would like to look into some office spaces, please contact us.

Find Office Space

By: James Osgood

Executive Suites , Flexible Workspace , Home Office , Office Rental , Office Space , Virtual Office Space

Rental Of Office Suite May Be Best Fit For Your Company

No Comments »

If you are a thriving business, you know that your image is important.  Whether it is the way you dress or how you conduct yourself in meetings, making the right impression is key.  Because of this, it is extremely important to have an exceutive suite office space that presents your business as one of class and expertise.  By getting one, you will be able to include all of the things your office requires, whether you plan to stay perminently, just for a short period of time or use it on an as needed basis.

All The Bells And Whistles

All that you need from an office suite will be taken care of should you go through us.  This means wi fi internet access, a kitchen for breaks and lunch, a conference room for all of your important meetings and everything in between.  You will be able to rest comfortably knowing we are taking care of everything so that your company can run as smoothly as possible.

For The Long Term Or Short

All of these bells and whistles are covered for if you are planning on staying a long time or just on a temporary basis.  Even if you have plans to move to another building that is not quite done yet, you can set up shop in one we find for you and stay as long as you would like.  You can be certain that all of your needs will be met.

If you are looking for an office suite to stay in, whether it be on a permanent or temporary basis, having all the right things available to is very important!  We will make sure you are as comfortable as possible in your new office.  If you are interested, please contact us.

Find Office Space

By: James Osgood

Executive Suites , Flexible Workspace

Millennials will be 75% of the Workforce in 11.5 Years

No Comments »

What does this mean for the changing workplace? A lot! The Facebook generation is not only quite comfortable with working via the Internet, but actually prefers it. So what? As work becomes less of a place and more of an activity, businesses that expect to be able to attract the best and the brightest, will need to change how they perceive and manage their employees. Productivity measurement will be the key, not hours spent at the office.

How to change? A good way is to take a look at your office space. As a general rule up to 50% of it will be unoccupied during a good part of each day. If this is the case for your business, consider using an office hoteling system that can allow you to reduce your office space footprint, while allowing your employees to use office and meeting space as they need it and want it. It will not only save you up to 40% of your office rental costs, but make for a happier and more productive work force.

We can help. Contact us so we can get you started finding out how an Office Hoteling Reservation System might work for your company.

Find Office Space

By: James Osgood

Agile Workplace , Flexible Workspace , Office Hoteling , Office Rental , Office Space , Office Space Design

Get Away from the Kids by Trying a Summer Rental of Office Space

No Comments »

So summer is here, and the “livin’ is easy,” right? Not really. Unfortunately, the living is only easy if you’re not trying to work out of your home office in the midst of a house full of kids on summer vacation. While the idea of starting a business in your home was a great idea in the silence of winter, the distractions are many and your ability to concentrate is evaporating as fast as your patience in the summer heat.

What can you do? We suggest that you try out the rental of office space for the summer. Fortunately for you, there are an increasing number of small office alternatives out there, and we can help find the right one for you.

One cost effective option is coworking. In this scenario, the office setting is generally sparse and functional, and the focus is on community and collaboration. While there will sometimes be conversations going on around you, it’s easier to listen to music on your headphones and tune them out when none of them is tugging on your sleeve to get your attention as your children are while you’re trying to read this blog. You might discover, like many who use this type of setting, that the positive working energy of the people around you can help focus your own endeavors. You can arrange to try it out for a couple of months without making a long term commitment, in order to see what this low cost option has to offer. You could well discover that you’re even more productive in this setting than you would be on your own at home, even in the silence of winter.

If you fear you would still be distracted by the conversations and coworkers around you, you can always try an executive suite for the summer. These are individual offices with shared utilities, receptionist and meeting space. In this scenario you would have a room to yourself, allowing you all the privacy and silence you need to get your work done. Again, it’s perfectly possible to negotiate a few months’ trial period, which would get you through the summer months of chaos at home.

If you are ready to find out more about these appealing options, contact us today to discuss your particular needs, and we’ll find you a place where the work space, if not the living, is indeed easy.

Find Office Space

By: James Osgood

Coworking office space , Flexible Workspace , Home Office , Office Rental