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Selecting an Executive Office Suite Provider

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Your clients obtain their initial view of your company upon entering your office and first impressions are critical to how you and your organization are viewed. As they say, you only get one chance at a first impression. In order to ensure that clients and high profile visitors get the right impression, you will need to make sure you take the proper precautions when selecting your office location.

First of all, what exactly is an executive office suite? The term refers to an alternative office space in which you use part of a larger office suite either full time or part-time to meet with clients, host meetings, conduct negotiations, and finalize deals. They are also known as Serviced Offices. Several organizations will be housed in the same suite, each having designated offices but sharing meeting and common areas as well as support staff on a pay as you go basis. Typically they are “Turnkey” including furniture, phones and office equipment and Internet.  All you have to do is turn the key and get to work.

You want to select an executive office suite provider that will be right for your business. A place where you can feel comfortable and productive, but which also makes a clear statement about you and your successful business. Here are a few suggestions on how you can make sure you make the best decision.

  • The first consideration most prospective executive suite tenants consider is location related to where you want or need to do business.  Make sure that there is good access and parking is available as needed.
  • Make sure and take some time to research providers online as well as locally before choosing. Check with the Better Business Bureau to learn of any documented complaints. Ask for some references. A reputable suite provider will be glad to provide you with all the information needed to contact references. Ask plenty questions about the references experiences with the suite provider and inquire both positive and negative experiences they've had in the past.No matter how successful your business, budget is important. A reputable office suite provider will help you the best possible suite at a competitive price for your area. Explain to the office suite provider exactly how you plan to use the space so that practical suites can be selected for viewing. Make sure you understand what else you may be charged for and how much it will cost. Examples are faxing, copy machine use and the like. Some providers will charge low start up costs and then charge you for everything under the sun. Also, if you need any additional services the provider does not provide, they will likely be able to identify nearby service providers for many of those services.
  • Talk with the other executive office suite residents who will share your space. Your provider should facilitate introductions and provide a bit of information about their operations. Also, see how the receptionist answers the phone and greets clients. They will be taking calls and greeting your clients, too.
  • Try out the Internet. Make sure the connection is fast enough for your needs by sitting down at a computer and taking a test drive. Visit a speed test site to make sure you know what you are getting.  Just because it is a T1 line, doesn’t mean it is fast.
  • Check out the office(s) you will be renting. Does it need a fresh coat of paint? Is the carpet good? Now is the time to make sure these things get done, before you sign the agreement.
  • Finally, read all of the space agreement or lease and any amendments involved.  If it is not in writing it is not enforceable. Verbal promises don’t count. Remember, everything is negotiable. If you do not like it, try to negotiate it away.

Once you locate the right executive office suite provider, you'll be grateful you took time to do your research. The impression a client takes away from visiting your office suite will stick in their minds for years.

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Executive Suites , Flexible Workspace , Office Rental , Office Space , Serviced Office Space

Stock Market Confidence Up for Improving US Office Market Recovery

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The Royal Bank of Scotland (RBS) has upgraded Regus, the worlds largest provider of executive office suites, to a buy, from hold, as it believes earnings can surpass a previous peak.

RBS analysts  believe that the company is a good play on the continuing US economic recovery and continued emerging market growth.

With confidence in US small to medium sized businesses improving, RBS says that this is good news for Regus, which derived 42% of its 2010 first half revenues for North America.

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RGU Stock Information

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Executive Suites , Flexible Workspace , Office Space , Office Vacancy Rate

Office Workers Feeling the Squeeze...Literally

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The office space allocated to both executives and the average American office worker has been shrinking. Office workers are literally feeling the squeeze of their reduced workspaces. In 1994 the average office worker was allocate 90 square feet of useable space. In 2010 the figure shrunk to a measly 75 square feet, a 17% reduction. Mid level executives have seen there space allocation go from 115 square feet to 96 square feet. Sounds pretty tight, doesn't it? On the bright side, new technologies and a more mobile workforce allow office workers to spend less time working in their cramped areas and more time outside of their workspaces.

Intel has even reduced the average size per worker even further, using desk sharing and team rooms. The intent is to promote innovation through closer contact with team members. Employees who used to work in a 72 square foot space now work in a cozier 48 square foot station.

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The incredible shrinking American office cubicle

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Flexible Workspace , Office Space , Office Space Design

Co-working Office Space - A Threat or Opportunity for Executive Suites?

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Join our discussion about co-working office space at LinkedIn OfficeFinder.

What is co-working office space fom http://en.wikipedia.org/wiki/Coworking

Coworking is a style of work which involves a shared working environment, sometimes an office, yet independent activity. Unlike in a typical office environment, those coworking are usually not employed by the same organization. Typically it is attractive to work-at-home professionals, independent contractors, or people who travel frequently who end up working in relative isolation. Coworking is the social gathering of a group of people, who are still working independently, but who share values, and who are interested in the synergy that can happen from working with talented people in the same space.

Some coworking spaces were developed by nomadic internet entrepreneurs seeking an alternative to working in coffeeshops and cafes, or to isolation in independent or home offices. A 2007 survey showed that many employees worry about feeling isolated and losing human interaction if they were to telecommute. Roughly a third of both private and public-sector workers also reported that they didn’t want to stay at home during work. Coworking offers a solution to the problem of isolation that many freelancers experience while working at home, while at the same time letting them escape the distractions of home.

Business accelerators, business incubators and executive suites do not seem to fit into the coworking model, because they often miss the social, collaborative, and informal aspects of the process, with management practices closer to that of a Cooperative, including a focus on community rather than profit. Many of the coworking participants are also participants in BarCamp and other related open source technology activities.

Coworking spaces are now open in cities around the world. A list of many of these locations is available at the Coworking Wiki.

Coworking is not only about the physical space but initially and mostly about establishing the Coworking community first. The benefits of Coworking can already be experienced outside of Coworking spaces and it is recommended to start with building a Coworking community first before considering opening a Coworking space. However, some Coworking Spaces don't build a community, they just get a part of an existing one by combining their opening with an event which attracts their target group.

A lot of Coworking communities are formed by organizing Casual Coworking events that can take place in people's living room or in public places such as suitable cafes, galleries or multi-functional spaces. During these events Coworkers can experience the benefits of Coworking and get to know each other which lowers the barriers to join a Coworking space later.

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Drivers Behind the Emerging Trend of Office Space Re-Imaging

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Having looked at office space re-imaging recently, you may be wondering why businesses of all sizes are joining into this emerging trend. Let’s delve into the reasons that re-imaging is occurring and why it help business productivity and profits.

The main drivers behind this trend is the rapid advances in technology and employee retention. Twenty years ago, employees were “chained” to their desks in order to perform their jobs. Telephones had wires and what could be done with computers was limited to the desk. Therefore, employees arrived at the office and spent most, if not all, of their workdays sitting at their desk.

Today, laptop computers with wi-fi capability, cell phones that connect to the internet and provide video chat capability, personal data devices with applications which allow them to perform much like a personal computer, wireless internet availability, and easy to use video conferencing tools  allow an employee to perform tasks no matter where they happen to be. While use of this technology should not be performed in a moving vehicle, almost any other location can be used as a virtual office. No longer are team members restricted to interacting with clients and co-workers from their assigned desk in a boring cubicle.

The second major driver behind the re-imaging of office space revolves around employee satisfaction. Sitting at a desk limits creativity and by the end of the day, the staff members go home without feelings of accomplishment and satisfaction. The physical constraints of being forced to perform all tasks at a desk in a rather boring office or cubicle takes a toll on the body and mind.

The freedom to work in any location in the business campus or building or even choose to work outdoors in the sunshine provides staff members with a feeling of freedom and accomplishment. Interfacing with other team members is easy and the ability to interface with clients and suppliers around the globe without having to leave family and home saves the employee time and the business lots of money. While traveling to see clients and suppliers face-to-face is sometimes important, as well as lots of fun for all parties, it is no longer necessary to travel so extensively to accomplish day-to-day business. No longer are meetings restricted to conference rooms. Some of the most productive meetings may occur in the lounge, cafeteria, coffee break area, or in the hallways. The possibilities are limitless and differing work types no longer must be inhibited.

The third major driver behind the re-imaging of offices is basically the bottom line. Profits drive the way business is conducted and having seen that new work methods provide major pluses employers see the potential provided by changing the face of office space. Today, business owners seek any reasonable means to overcome the competition and take advantage of better and more effective ways to conduct business. Re-imaging the office is just one of the ways that is proving to be effective in so many ways.

Next, we’ll look at practical ways that any business can begin the re-imaging process.

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Flexible Workspace , Office Space Design , Virtual Office Space