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Entries Tagged as 'Office Leasing Tips'

Important Tips When Looking for an Office for Rent

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As your small business expands, you may need to look for a new office for rent. The key to finding a good office is research and patience. Before you start looking for an office, you need to come up with a list of attributes that you would want in an office. The office you choose should not only be affordable but comfortable as well. Keep in mind that a good office, in addition to impressing clients and customers, also contributes to your business image and the productivity of your employees.

According to Reuters:the US office market mildly improved in the third quarter, as weak job creation continued to plague demand for office space.” This is not to say there is no demand for office space, on the contrary. According to the world property channel, there is still a high demand for offices for rent especially in markets that are tech-centric. It is worth noting that rent prices are high in these tech-centric markets. However, this does not mean that you cannot get a reasonably priced office. Nonetheless, you have to be willing to look for one.

Whether you are looking for an office in areas with a glut or in areas where there is a shortage, there are two important things to consider. Space is obviously the first thing to consider. It is imperative that you choose an office that will accommodate your office as it is now. However, you must take into consideration that how fast your company is growing is how much space you will need as it continues to expand. Another important thing to consider is the location. Indubitably, the office should be easily accessible to both clients and employees. When choosing an office based on location, it is wise to remember that you will pay more for a prime location.

It is important to take caution when looking for offices for rent because there are many scammers out there. To avoid being scammed it is important that you conduct some research and ensure you are dealing with the owner. This is necessary because some of the people or companies that post properties online are not actually authorized to put up for rent. It is also important that you do not send money to a person you have not met.

OfficeFinder will help you find the right office for your growing company. Contact us today and we will help you choose an office rental that is easily accessible, affordable and fits in with the company image.

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By: James Osgood

Office Leasing Tips , Office Rental , Office Space

Office For Rent Scams: What To Look Out For

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You simply cannot believe everything that you see. There are people who are out in this world looking to scam others out of their hard earned money. It is a very unfortunate truth and it is even seen in the office for rent market. 

There are some concerns being raised about some of the postings that can be found on the Internet regarding office spaces that are supposed available for rent. It is usually smaller sized office spaces. In these postings, the people advertising the space are offering what seem to be great deals on space when in reality they are just looking to steal a deposit. 

The problem has become so prevalent that the Santa Clara District Attorney's office has released a warning to consumers. From Abclocal.go.com

The rental property scams online are a growing criminal trend, with perpetrators running them from within the county and overseas, according to district attorney's office spokesman Sean Webby.

Some who are on these sites posting about the properties do not actually own the properties that are shown in the pictures, nor do they have the authority to offer them up for rent or accept deposits. It is a scam to its core plan and simple. 

If any poster is asking to have the deposit wired to them, the potential office renter should not do so. Legitimate landlord's will only accept a deposit that is given to them in person on the property that they are going to be renting out to the new tenant. That is one way to check to see if something is a legitimate offer or a possible scam. Anothrer good reason to have an office leasing tenant rep looking after your best interests.

Finally, it is important to check into the owner or manager of the property to see if it matches up with the name of the person asking for deposit money. It is important to do in order to avoid being taken for a ride. 

Contact us if you want to know what else you can do to protect yourself from an office space rental scam. 

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By: James Osgood

Lease Negotiations , Office Leasing Tips , Office Rental , Office Space , Tenant Representation

Find the Best Office Space for Your Business: 4 Characteristics to Consider

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A great office space wows visitors, increases employee productivity, and promotes your business’ image. Choose the wrong space and you may find yourself with lackluster sales, low employee morale, and a floundering business. The key to finding the perfect office space, according to the U.S. Small Business Administration, is to perform a comprehensive assessment of potential locations. Make a list of “must have” attributes, an office space planning checklist, to help yourself focus your search.

Know the Zoning Laws

Zoning laws vary considerably by location, so it’s essential to become familiar with the regulations in your area. In general, you cannot construct a commercial building in an area zoned for residential property, the SBA notes. To check how a potential property is zoned, contact the planning agency for your municipality. Work with city officials to pay necessary fees, apply for licenses, and complete other paperwork to comply with zoning codes. If you run into trouble, hire a land use attorney to help you navigate complicated local regulations.

Consider Your Visitors and Clients

Think about what types of people will be visiting your space. Will the office be used solely by employees, or will you hold client meetings there? Do you need teleconferencing capability? Does it need to meet industry regulations (such as those set by OSHA or another agency)?

The answers to these questions vary widely based on your business plan, but they significantly influence the type of office space you need. For example, if you want to impress new clients, consider an easily accessible downtown location or a luxurious entrance with a blazing fast internet connection like the options found at hubs like InternetProviders.com.

Choose a Location That’s Convenient for Workers

Your business can only be as great as the people working for it. To retain the best employees, carefully consider your office location. If you live in a city with a strong public transportation network, choose an office space near prominent bus or train lines. To make your office commuter-friendly, find a location with ample parking. Also consider perks that improve employee satisfaction, such as an on-site fitness room or a well-equipped break room, suggests Forbes. Thinking about your employees’ needs before you hire them will allow you to attract and retain the best candidates.

Decide on a Floor Plan That Complements Your Business Model

When possible, find an office space that requires the least possible renovation to save on costs. To achieve this goal, think about the type of office floor plan that makes most sense for your company. A tech start-up developing a new smartphone app might benefit from an open floor plan that allows employees to easily share new concepts. In contrast, your tax accounting firm may require private offices for each worker in order to increase client confidentiality.

When touring a potential property, consider your desired floor plan and whether it is possible to execute in the space "as is" or if you will need tenant improvements. According to the Harvard Business Review, the most effective floor plans bring employees together to share ideas while providing some private space. Think about the placement of executive offices, conference rooms, bathroom facilities, the reception area, and break rooms. Consider hiring an industrial-organizational psychologist or consultant for tips on how to best use office space to maximize employee efficiency.

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By: James Osgood

Office Leasing Tips , Office Rental , Office Space , Office Space Design

Know Before You Modify Your Office Space: Internet & Phone Service

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Tip #2: Call the professional in the appropriate commuincations industry before modifying your office.  A good business partner will assist you with general questions pro bono.  This can lead to avoiding costly problems down the road.  For instance we know that each VoIP seat/phone requires a specific bandwidth requirement to operate in addition to general Internet browsing and use.  Simple math will tell you if your current Internet bandwidth will be sufficient to operate your business.

When it comes to your COMMUNICATION needs, proper planning and vision is the key and understanding your needs. What you need today along with the future should be taken into account. For additional information on moving your Internet and phone services, planning,  or factors to take into account, visit our blog for customer experiences, suggestions, what to do and not do etc. Or call us direct at 800-987-0100.

Guest Post from National ComTel

Office Leasing Tips , Office Rental , Office Space

Finding an Office Space for Lease: Maybe You Should Go For A Short Term Office Rental Instead

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When you find the right office space for lease, it is tempting to negotiate a long-term lease. Yet is this really in your best interest? Critics of short-term leases have claimed as long ago as 2009 that this practice was on its way out the door. The New York Observer ran a piece that spoke of a “looming obsolescence,” which observers attributed to business owners’ willingness to once again think long-term.

Asserting that short-tem leasing was a clear sign of a clouded vision, the experts celebrated the companies that decided to commit to a decade-long stay at a variety of prominent office buildings. Fast forward to 2013, and – to paraphrase Mark Twain – it becomes clear that rumors of short-term leasing’s demise have indeed been greatly exaggerated.

In fact, business insiders now recognize that thinking short-term can actually cut costs and position your business for future growth.

  • Be flexible. Are you in expansion talks? A short-term office lease lets you be as nimble as you need if a quick physical relocation or shifts of your business’s emphasis are in your future. Rather than committing to a long-term office lease, you have the option of renewing the lease at some point in the near future or walking away to grow your company. If you are locked in a long-term lease, this move could be so costly that it might make it impossible to turn your plans into reality.
  • Test-drive the size. Do 1,200 square feet meet your needs? Do 2,300 square feet sound like a lot today but maybe meet your needs perfectly in a month or two? When you choose an office space for lease with an eye on trying out the size and the amenities, you have the option of upgrading or downsizing to meet your realistic needs and budget limitations. If you made a mistake in your initial estimate, you can fix it in a few short months.
  • Analyze the expenses. There are a number of short-term office lease buildings that feature a concierge and on-site business services. These costs are usually rolled into the leasing price. Taking advantage of these amenities has the potential of saving you money in the long run, particularly if you are paying staff members or contractors to provide these services.

Of course, there are also plenty of other reasons to consider renting an office space with a short-term lease in mind. If you are currently experiencing funding restrictions, are going through a bout of down-sizing or are in a recovery after a major shakeup of your industry or company, a short-term lease gives you the chance to get settled and plan for your business’s future. On the other side, if rental rates are on the up-swing, going short term will cost you more in the long run. At OfficeFinder, LLC, our office tenant reps make it their business to ensure that your company finds the perfect office space and leasing terms. Contact us today to discuss your business’s needs.

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By: James Osgood

Agile Workplace , Lease Negotiations , Office Leasing Tips , Office Rental , Office Space