Entries Tagged as 'Office Relocation'
Business transactions require careful financial analysis and
commercial office space leases are no different. Whether your organization is
negotiating an office lease for its first facility, relocating into a larger office
space, or negotiating a lease renewal for the same facility you’ve rented in
the previous lease period, a complete evaluation of the costs should be to
reveal exactly how beneficial the current negotiating position is to the future
of the company as well as to compare options.
By this point in the commercial office property lease negotiation
process, you should have already selected a real estate professional, a tenant rep, to assist
you in obtaining the best possible office lease. Property owners, of course, want to
realize as much money from their real estate investment as possible while you,
as a business owner, want to secure an appropriate venue for your firm at the
least possible cost. Experienced OfficeFinders are office space lease negotiators and know
exactly how to analyze the cost of occupying the commercial space so that there
are no unpleasant surprises in store for you.
You may have found what appears to be the perfect location
for your business and, at first look, the lease costs appear to be a fair deal.
Comparing the lease cost of the selected office space to the cost of other
available properties in the same market area will strengthen your negotiating
position and allow you to establish a final lease agreement that is beneficial
to your company.
The real estate professional acting as your lease broker
will include in the financial analysis each and every cost identified in the
lease document as being your responsibility. These will include but may not be
- Rent per square foot
- Useable square feet
- Operating expenses charged
to the renter
- Caps on rent or operating
- Provisions for reduced
rent due to damages or other circumstances
- Tenant improvement
- Value of parking
- Incentives for lease
renewal, longer lease term, expanding rented space, or early payment of
- Cost of utilities paid by
- Penalty for early lease
termination if necessary
- Cost of adhering to any
applicable county, state and federal regulations
- Repairs and maintenance
required to be paid by renter
- Common area maintenance,
- Charges to renter
associated with security and cleaning services defined and selected by the
software applications make accurately calculating and comparing the total cost of rental easy. It does requires trained professionals to understand the complex lease terminology
and translate this into accurate dollars and cents to be able to use in making your office space decision. If any areas requiring
further negotiation are identified as a result of the financial analysis, you
will be prepared with documented reasons for requests in lease changes. The
assistance of a commercial office lease broker can save your company thousands
Get Office Leasing Assistance
By: James Osgood
Office Relocation , Office Space Negotiations , Tenant Representation
Trends toward flexible workplaces has replaced the “doing
business as usual”. In fact, the term “doing business as usual” has almost no
meaning today if we want to complete in today’s economy and the changing
marketplace. We have three, and in some cases, even four generations colliding
in the workforce today and each has its own values, life styles and work
styles. These all have to be accommodated in order to turn a profit.
The flexible workplace trend -- that of providing each generation
of worker the environment in which they can be most productive -- has been
driven by pure dollars and cents (read “sense” here). Even within each
generation in the workplace, there are those employees that simply by their
very natures work best and are more productive in differing environments.
A truly flexible workplace provides an office space where
some workers, especially the most traditional employees such as the veteran and
baby boomer generations, report to a desk and perform their tasks from there
daily. This category of employee needs the direction of a schedule of 9-5 or
similar, reporting five days per week on a more or less fixed schedule. These
can be key players in the business and shouldn’t be shunned just because of
their old fashioned work style. They need the networking, idea generating, and stability of
getting away from home to work. They may have small children that make working
from home less than productive, or they have the need for IT support for
computer issues. Don’t discount this talent in any way. Their ideas will make
money, just as in past decades, but if you only have this type of employee, you
will miss out on a world of talent. We all know: talent is everything in
staying on the edge of the market today. In order to keep good talent, provide
for their needs.
Another wealth of talent is available through the virtual
world. From simple, mundane tasks such as data base input to highly creative
tasks such as design and graphic arts, people often work best from home. Moms
that might not be on the job market due to child care issues can be highly
productive while the children are in school and after the kid’s bedtime. People
who have the talent but don’t live in your city are also key players in this
group of the flexible workplace. There is no good reason why some tasks must be
performed between 9 and 5, five days per week. As long as the job is done
within budget and schedule, the hours in which it is performed should not be an
issue with the virtual employee, rather productivity should be the primary
measure. This is one form of outsource, but outsourcing to the highly skilled
talent that prefer to skip the commute and use that time to log in, do the job,
and log out. It’s a huge trend today with more and more work being doing from
home and the employee only appearing for face-to-face meetings or networking
when necessary – or never. The employee may be across the country or even
across the world from the home office and still produce valuable input. With
online meeting tools, you may choose to hold meetings including this type of
employee or simply work through assignment, price quote, product delivery,
payment. It’s working well today for many businesses.
Depending on your market and what you market, you may
need employees that visit clients and customers frequently. This portion of the
flexible workplace will provide computer time in the office as needed but some, or even most, of the job may be
performed “on the run”, using personal data devices such as iPhones and laptops
and third spaces to get the job done in between client visits. Why have someone
drive across town to use a computer with secure networking from just about
anywhere. A Starbucks or other Coworking space may be the best workspace to
update contacts, send email, update the boss, get the latest info from the
office, and pick up the office news via email. This type of employee wants the
flexible workspace of choosing a parked auto, a café, their home, or the office
to get their jobs done.
If you want to keep happy talent and cut costs, encourage
flexible workspaces to stay on the leading edge and attract the most talented employees.
With technology moving forward, and the more traditional type of employee
retiring or becoming much scarcer, you may find yourself working from home to
operate the entire business in years to come.
Find Office Space
Coworking office space , Flexible Workspace , Office Relocation , Office Rental , Office Space Design
Have you made the commitment to move your office. You will be surprised by all the little things that need to be done. Make sure and give yourself at least 3 months of preparation planning prior to actually moving.
Start looking for qualified moving companies for executing the move as soon as possible after signing your new office lease. Unfamiliarity with moving process can elevate the stress and anxiety already existing in making move of your office space. Do your research first when you start looking for a commercial moving company. We suggest that you choose a local moving company to execute your move, if you are moving locally or within a state. But for an interstate corporate you must contact a moving company which specializes in conducting such moves. Make sure that they are experienced in office moving. You must check their official website, for client testimonials to get feedback about their work.
Moving is a pain, personal or business, but a little planning can work wonders. Here are a few ways to organize your move successfully.
Plan well ahead for the move
Planning is crucial while moving your business. Make your move as cost effective as you can, as you are already in the expansion and growing phase. Get familiar with the location, where your office will be relocated. You can take measurements of the rooms, to know whether the furniture in the existing office will fit into the new office well or you need to buy new. Make sure that less time is spent while conducting the move, so that your work and productivity does not suffer.
Hire a well reputed moving company
A lot of things need to be taken into consideration while hiring an office moving company for helping you move. Ask a few questions like:
- How long your company has been in this business?
- Do you specialize in corporate moves?
- Does your quoted rate include cost of packing materials?
- Do you own your own moving equipment like van and truck, or will you rent it.
- Do you provide insurance?
Inform your employees at least month before the move. Your employees are the pillars of your company. Prepare them for the move, by informing them about the move as well as the new location, so that they can inform their family about the change. Usually people do not like change, but informing them in advance will help them in preparing for the move. Keep everyone informed to alleviate any worries or concerns.
Assign some employees to be in charge of coordinating the move. Make a moving committee and delegate tasks to your employees who can supervise the moving company while they are packing and loading things.
With all this in order, you should have a successful move!
About the Author: Author of this article is a writer primarily focusing on moving, storage and relocation related topics and is associated with moving offices in London
London Office Space , Office Relocation , Office Relocation Guides
One of the big questions many office tenants wonder about is how long before their office lease expires do they need to get started on either a renewal or a relocion of their office space. Here is a great article by our Miami Office Representative that should help answer the question.
"When should a company think
about their office lease renewal? The day after they sign their
lease. That might seem extreme, however, most folks wait too long and end
up losing their leverage with their landlord. Typically, I recommend that
my clients begin their lease renewal process at least a year in advance.
There are two reasons.
First, time is your
landlord’s greatest leverage. Your landlord knows that typically over 75%
of its tenants will renew their leases. Your landlord also knows exactly
how long it takes to construct a new space and physically move. If you
call your landlord 60 – 30 days before your lease expires, he already won.
Second, even if you are
determined to move, time slips by quickly. A week of travel, a couple of
days delay while waiting for an architect, attorney or contractor to respond
and suddenly your time line shortens.
It’s never too early to start mapping out your
strategy and preparing a timeline for your renewal process. That’s what I
do every day, so let me help you level the playing field with your landlord. If your Miami office lease is expiring in two years or less, Contact Me today."
You may also be interested in:
The Office Leasing Process and Timeline
How much office space do I need?
Find Office Space
Miami Office Space , Office Relocation , Office Space , Office Space Negotiations
Some property owners of commercial real estate may not
understand the reasoning behind why a tenant who has been renting a retail or
industrial space for some time, perhaps 5 or 10 years, would want to include a
commercial real estate broker tenant representative as an advisor when it is time to renew the lease,
change the lease to include an expansion, or agree upon some other transaction
with the landlord.
If you think about it, how is a renewal any different than
an initial lease transaction? Does the commercial lease not need the same
expertise, market and lease knowledge, and experience that can only be assured
by engaging a professional advisor? Craig Trbovich, Sales and Leasing Advisor
at Commercial Properties, Inc. commented in a LinkedIn Discussion Group, “Even if you have
real estate and contract experience, it’s current market knowledge that will be
invaluable. And being in the trenches every day is the only way to be current.”
Today, it is critical for top corporate executive to provide
the company’s stakeholders with only the best financial decisions to ensure
maximum profitability. Yet, a small business or corporate executive is not an expert on
negotiating leases for commercial real estate. A professional advisor can help
the tenant best determine the answer to questions such as:
How large should the leased facility be to need
the tenant’s needs?
Exactly what configuration of space bets suits
the business’s needs?
What interior improvements need to be performed
and who will pay for these changes?
What is the best length of lease term is optimal
for the tenant?
Should the tenant secure rights for expansion or
What other options should be negotiated into the
Can a period of free rent be rolled into the
Is the landlord and building in good financial
Should relocation be seriously considered?
The owner of the commercial real
estate being leased would probably quite pleased if the leasing business does not want a tenant representative
because negotiations will likely be very easy and the landlord will get options
that benefit them rather than the business. Daniel
Rudd, Executive Vice President and Office Broker at Colliers International states, “It is short sighted for a tenant not to have
representation and the tenant is ceding the landlord an incredible amount of
leverage.” With a broker, the tenant can be assured
they have someone fighting for their right and making sure their best interests
Find a good tenant represetnative
Lease Negotiations , Office Leasing Tips , Office Relocation , Office Space Negotiations , Tenant Representation