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Entries Tagged as 'Office Rental'

Could an Executive Suite be in Your Future?

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Many office users are unfamiliar with the potential and flexibility an Executive Suite location can offer.

Executive suite business centers are an excellent option for samall companies or branches with up to 10 employees or companies that need flexible lease lengths. Many firms, large and small, choose to operate their business or satellite offices from an Executive Suite. Executive suites are essentially shared offices with services provided by a management firm. They are a great way for small or growing companies to get off to a fast and low risk start and a great way for a fast growing company to have the flexibility for rapid growth.

You'll find many Executive Suites feature the following:

Private offices with utilities and janitorial included
Part time or full time "image" plans (Virtual Offices)
Reception area with receptionist
Conference rooms with visual aids
Personalized telephone answering
Incoming and outgoing mail handling
Coffee and food service on-site.

For an additional charge, many also offer:

Furniture and equipment rental
Secretarial / word processing services
Computer related services and equipment
Administrative and accounting services
Postal meter and scales, UPS / Federal Express
Mailing services
Photocopy equipment
Fax/Telex sending and receiving
High speed Internet access
Reciprocal agreements with other locations you can use
Law Libraries, health clubs, and many more

In an Executive Suite office, your efforts can be dedicated entirely to your business, while the Suite is responsible for typical office management. You will enjoy professional reception, secretarial and administrative support personnel without the headaches of hiring, training and employee benefits; state-of-the-art business equipment without purchasing and maintenance problems, and; a staff attentive to both you and your client's needs.

Executive Suites give you the added flexibility of short term or long term obligations - both from a planning and a financial statement point of view. Other benefits include:

Convenience

A small office near home or the people you do business with every day. One office (120-130 square feet) and corporate suites of several offices (up to 1,000 square feet) are often available.

Cost

Attractive, professional office accommodations at roughly 30-50% of the cost of equipping and staffing conventional office space.

Flexibility

Full or part time accommodations are generally available (hourly, daily, weekly, monthly, annually). Corporate business identity programs are also popular providing you with a professional address, telephone secretary and conference room by appointment. Rental agreements are usually short term and expansion or contraction to meet your needs is much easier than with conventional space.

No capital investment

There is no need to buy or lease office equipment or furniture. Private offices can be completely furnished as well.

Control of operating costs.

Executive Suites usually offer state-of-the-art business support services which are billed to clients.

Higher productivity

By leaving the operation of your office to a staff of trained professionals, your company personnel can concentrate on managing and marketing your business.

Enhanced technology and services

Most Executive Suites provide enhanced Internet technology and first-class concierge handling of business needs. Some examples of enhanced services available from suite to suite are full service travel arrangements, video-conferencing, competitive long distance rates, calling cards, mobile messaging and paging, desktop publishing and project design, telemarketing, catering, law libraries and paralegal, computer networking, consulting, training, and more. You have to ask to find the right suite for your business needs!

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Executive Suites , Flexible Workspace , Office Rental , Office Space , Virtual Office Space

Five Years Before Office Space Market Recovers?

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In  a recent Blog post by James Quinn, a senior director of strategic planning for a major university, the time period of the office space market recovery is questioned and predicted to be much longer than many industry experts predict.  The main reason for his prediction is his belief that consumers are beginning to "Deleverage," spending less, and it will cause major changes in the economy over the next decade.

"They have no choice. Boomers have come to the shocking realization that you can’t get wealthy or retire by borrowing and spending."

His thoughts on the Office Space market:

"The current office vacancy rate of 17.5% is the highest since 1993 and is just below the all-time high 18.7% in 1992. The WSJ has concluded, with no data or analysis, that the vacancy rate has bottomed. As the employment data proves, companies are not hiring employees. New companies are not being formed. Government mandates and regulations regarding healthcare and uncertainty about taxes will keep the formation of new small companies at a minimum. Conglomerates continue to ship jobs overseas. Part 2 of this Depression will drive more companies out of business. Office vacancies will remain at record levels for the next five years."

On the other side the Wall Street Journal came out with an article, Signs of Recovery For Office Market, last week that predicts that the office space market has bottomed out and that we are starting see some stabilization in the market. They also state that the recovery will be a slow one, but don't define how long that could be.

For us at OfficeFinder.com, over the past 3 weeks we have seen a surge in closed deal reporting in the neighborhood of 2 - 3 times over those of the previous several months. These reports come through our network of office space tenant representatives and executive suite members. We are hoping this continues and identifies the start of the small business recovery.

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Commercial Real Estate , Lease Negotiations , Office Rental , Office Space Negotiations , Office Vacancy Rate

Have Office Rents Stabilized?

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In a sign that the country's commercial real-estate market is finally turning the corner, new statistics show that office rents that have been falling throughout the economic downturn are beginning to stabilize.

The industry's recovery is likely to be a slow one. Many businesses are continuing to give up office space as new hiring stays sluggish, the timing of the economy's recovery remains uncertain and companies figure out how to fit more workers into less space.

More at the Wall Street Journal

Buying Office Space , Office Rental , Office Space , Office Space Negotiations

Third Biggest Mistake Made By Tenants

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Failure to understand all the office leasing costs

There are more costs involved in leasing office space than just the rent.  Many of these costs are quoted in different fashions so it can all get quite complicated when comparing alternatives. It becomes difficult to compare proposals on an apple-to-apples basis. In fact, it can even become difficult for an inexperienced tenant representative to decipher the various costs involved in comparing different office space alternatives.

First of all, there are different lease types including full service, gross, semi-gross, net, triple net and other variations which specify which, if any, expenses the tenant pays.

How about the base year for operating expense pass throughs? This is the base year amount of operating expenses that your additional costs are based on. If you don’t pay attention or don’t know you could find yourself liable to pay for increases over a base year that could be 5 year old and cost you several dollars per square foot right off the bat. What if the building is only 25% occupied? Who will pay for the operating expenses on the vacant space? What is the norm for your market?

If your lease is a triple net lease are the expenses in line with what could be considered normal in your market or are they somehow higher due to extra landlord fees?

There are also different levels of tenant improvements which can be included in the lease. Landlords will very often offer a per square foot allowance for tenant improvements. Is this on the net rentable space or usable area or is it from shell condition or below the ceiling?

Another big one could be the load factor in calculating useable vs. rentable space measurement. It is the percentage of space on a floor that is not usable plus a pro-rata share of the building common area, expressed as a percent of Usable Area. It is also known as the Common Area Factor or the Loss Factor. A Typical load factor range is 10% to 18%. Some inefficient buildings can have load factors as high as 25% or more. Once again, what is the norm in your market?

The answers to these questions can make a significant difference in the overall cost of renting office space. Which is why making mistake number one in this series can be so damaging. Understanding all of the leasing costs and being able to communicate that information to you is an important part of what a tenant representative does. It can save you thousands of dollars in avoiding mistakes. Tenant representatives provide many more services to their clients and there is no cost to you in engaging their services. It costs you nothing, but can save you thousands.

Biggest Mistake Made By Tenants
Second Biggest Mistake Made By Tenants

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Lease Negotiations , Office Leasing Tips , Office Rental , Office Space , Tenant Representation

The Second Biggest Mistake Made By Tenants

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The second biggest mistake made by tenants looking for office space is not allowing enough time for the process.  Far too often tenants will not get started early enough and have to settle for less than they could have had otherwise. This applies to tenants who are looking for conventional space and not executive suite, virtual office space, or co-working space. Typically a tenant can be in these spaces as soon as the next day or at least within the month.

Tenants looking for conventional office space under 10,000 should get started at least 6 months prior to their move in date. This will allow enough time to find some good alternatives, negotiate the best deal and have any tenant improvements completed for an on time move-in. This is true even in a soft market. In fact, even more so since there will be many more possibilities to investigate.

For office tenants over 10,000 square feet, at least 9 months should be allowed.  The larger the tenant, the more complicated the process and more time is needed.

For more information on the office leasing process and timing, visit our Office Leasing Process Schedule.

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Executive Suites , Flexible Workspace , Lease Negotiations , Office Leasing Tips , Office Rental , Office Space , Office Space Negotiations