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Entries Tagged as 'Office Space'

When You Need Office Space Rental ASAP

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It’s something you never thought would happen—though you did purchase insurance, just in case. Your office is gone—whether due to fire, flood or other natural- or human-made disaster, you no longer have an office to call home. In the midst of all the phone calls, paperwork, and 3 a.m. worry sessions, you know that, to get back on your feet, you need to find office space rental, and you need it now—whether long- or short-term.

Whether you are looking for something to tide you over until your old office is repaired, or you need a new office suite to call home, OfficeFinder is your key to success. We specialize in finding just the right type of office for you, whether in the center of the action downtown, or in that particular suburban zone where your business has become known over the past half a dozen years. When you start with our online search, you know you are placing your office search in professional hands. Plus our service is free!

Another option we provide is virtual office space. Perhaps, at this point, the destruction of your office has left you a bit gun-shy about committing to another office space, but you need to make certain that customers can contact and meet with you. Our virtual office space arrangement includes phone reception and/or forwarding, as well as space that can be rented by the hour for those critical client meetings. We even have administrative support and standard business equipment available for your use. This innovative solution could be the answer you need to keep your business functioning while your old office is renovated—or you could discover that you like the flexibility so much, you have no desire to return to a traditional office.

Whatever your situation, whatever your timing, we can help you find the office space you need, so contact us and check one big item off your post-disaster checklist.

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By: James Osgood

Office Relocation , Office Space , Virtual Office Space

The Tenant Improvement Workletter: Keys to a Successful Office Space Build Out

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When leasing commercial office space to house your organization, it is rare to find a space that is exactly perfect for your needs. Often alterations, called office tenant improvements, need to be made to the facility. This requires negotiation between you, your office tenant representative you selected to help you get the best possible lease, and the landlord.

It is important that tenant improvements never be agreed upon using a handshake arrangement. The improvements involve costs and legalities, therefore a tenant improvement workletter is developed defining the agreement. The workletter is a legal document created for your protection and some very important concerns should be precisely covered in the agreement.

Questions and Issues Important for Inclusion in the Workletter

·         Is the landlord or the tenant responsible for doing the work to the office space?

·         Which party chooses the contractor and space planner and how exactly will these parties be selected?

·         Who pays for what expenses involved in altering the commercial office space being leased?

·         Is the space involved in the alternations usable or rentable square footage and how many square feet are involved?

·         What relationship does the rent commencement date have to the tenant improvements and construction?

·         What if there are delays caused by the tenant? What if delays are caused by the landlord?

Types of Workletters

Turn-Key: This type of workletter is established before lease signing and the landlord agrees to pay the improvement costs per approved plans. Usually the improvements are completed before the tenant occupies the office space.

Landlord Workletter: In this situation the renter is given an allowance by the landlord to make changes. If there are costs overruns, the tenant is responsible. Typically the lease is signed before this type of workletter is put into effect. The landlord maintains some control over the improvements ensuring they meet approved plans.

Tenant Workletter: This type of workletter may or may not provide an allowance from the landlord. Basically the tenant controls the improvements and accepts the cost risk. If an allowance is negotiated, the tenant is responsible for all costs over the allowance.

Selecting the Best Workletter for Your Office Space

It is important to go over the benefits and risks of each type of workletter with your Office Finder tenant rep before determining which types of workletter is best for your specific situation. It all depends on the work you need, how you want to manage the work, and what terms the landlord will agree to. Your office tenant rep will help you negotiate the best possible deal for your tenant improvement workletter as well as your office space lease. 

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By: James Osgood

Lease Negotiations , Office Leasing Tips , Office Rental , Office Space , Tenant Representation

Looking For Office Space? Outsource Your Search!

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One of the most stressful parts of starting your own business is finding the perfect place for your office.  You spend hours searching only to find that one location has what you need, but it's too expensive.  Another location has a great price, but it's missing many of the things you consider necessities to run a professional and efficient business.  If you're looking for office space, it makes sense to hand over your search to a qualified professional who can find you the building or office you need at a price you can afford.

Outsourcing is a trend that's catching on among many businesses all over the country.  It simply makes more sense to outsource many office duties (like website construction and transcription) because you'll end up saving money and being more productive.  The same is true for finding office space.  Your time is precious, and it's better-spent on taking care of the other details that go into running a successful business.  

When you outsource your office space search to OfficeFinder, you'll find a degree of professionalism you weren't expecting.  We have a vast network of experts who know how to find the property you need. They average over 12 years of experience. Using our services will give you the time you need to devote to things like hiring a qualified staff and making sure you have the right office equipment to keep your business strong.  

You're an expert in your field.  You're great at what you do.  Why not let us help you by offering the services of the professionals in our field to help your business find the right space? We are experts inour field! We'll work with you to get you the results you need.  

It will cost you nothing to try out our service and find out how it will work for you.

Contact us today to let us show you how we can help you find the office space you want for your business.

By: James Osgood

Office Leasing Tips , Office Relocation , Office Rental , Office Space , OfficeFinder Members , Tenant Representation

Demand for Office Space Limited

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According to a recent report from Reis, Inc, the office space vacancy rate is down only 50 basis points, to 17.1%, since peaking in 2010/2011 at 17.6% during the recession. This is due to sluggish job growth during the recovery. Unfortunately 2013 does not look as though we will see much improvement either. The job forecast shows that the jobs being created are in sectors that do not generally utilize very much office space such as construction, manufacturing, and healthcare. With all of the changes in how businesses are using office space, this could be the new norm for the office space market in the US.

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By: James Osgood

Office Space , Office Space Negotiations , Office Vacancy Rate

Keys to Maximizing Your Mobile Workforce

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More and more professional workers in all phases of business are working from home office spaces. Your business may already have mobile and virtual workers, but if you have not yet implemented this option, now would be a great time to consider doing so.

Mobile workers in home office spaces and third places are a rapidly growing trend. In the event of inability to physically commute to a brick and mortar office space for any reason, mobile employees can continue performing their functions. The recent damages from Hurricane Sandy are a prime example, but other events such as blizzards, earthquakes, tornadoes, power grid failures and other similar events can impact a business much harder if virtual office spaces are not already functioning.

The United States government recognized this fact and passed the Telework Enhancement Act of 2010. This legislation mandates that Federal agencies have in place strategies that permit their employees to perform their work remotely. By using alternative work processes during emergencies, work stoppages are minimized since mobile devices can have workers back at work as soon as power is available to operate computers and technological devices.

With a 41% increase in Americans working from home office spaces during the past decade, it is clear that business is finally embracing the alternative work methods of the mobile workforce. In fact, sometimes it is best to get away from work in the traditional office in order to get work done in a quieter, less hectic third place.

No longer should employers think of workers performing business outside the traditional office space as “telecommuters”. Today these workers represent a mobile workforce, going where business can most effectively be accomplished. For some time business professionals have stopped into third places such as coffee shops to conduct business but today companies are making these arrangements formal and acceptable.

There is a huge trend in office space rental to book a meeting space or work cubicle much like booking a hotel room. Entire businesses have become successful by providing the third places where a mobilized workforce can stop to conduct business meetings or have access to printers and copy machines.

The question in the minds of many business owners is “How do I create an effective mobile workforce?” Even with the obvious benefits of reduced overhead by reducing the square footage required when leasing office space, every business owner wants to ensure that going mobile or “moving into the cloud” does not impact productivity or profits. Here are a few simple keys to implementing an effective mobile workforce.

Touchdown Office Space: Sometimes a worker needs to come into an office physically but mobile workers don’t require assigned cubicles. Provide office space that is set up with current technology so that those workers that need to have an on-demand office. Hold meetings that require all company employees to attend at alternative sites such as hotel meetings spaces.  Provide touchdown office space in a traditional leased office or contract with a touchdown space provider if you don’t need a brick and mortar headquarters for your business.

Answering Service: It’s important that going mobile doesn’t impact the company image as a professional entity. Either assign the main office clerical staff to handle phone calls for all employees or contact with a professional answering service. Unless you must maintain a significant on-site staff because of the nature of your business, the answering service solution is a big money saving option.

Technology: Be sure to remain on the cutting edge of technology so the benefits of new devices and communication methods can benefit your business. Provide business-dedicated equipment to employees and upgrade it often. New software applications and improved mobile devices are important to creating a mobile workforce that can stay in touch in the most effective ways and hold virtual meetings as needed.

Outsource: Freelance workers are more available than ever as more and more people open small service industry businesses such as virtual assistant services, writing and editing services and data entry or translation services. Freelancers are professionals who have chosen to become part of the mobile workforce by providing a skilled service to multiple clients. This can provide your company with services on an as-needed basis, allowing the employee with other skills to do the work at which they are most effective.

Communicate: Stay in touch with your mobile workforce. Make it a policy to have daily updates emailed so you know what projects or deals are in work and the status of on-going projects. Hold staff meetings, but do it virtually by using one of the many effective online meeting applications. Update your staff members just as your work in traditional meetings by using email or conference phone calls.

Accept Alternative Work Styles: Let your employees work in whatever way suits them best and allows them to be most effective. Some people work best from their home office space while others prefer third place workspaces while between meetings with clients. Still others need to use the quiet of landing spaces for tedious tasks. Don’t expect every mobile worker to operate in the same manner. Look at productivity, sales or profit, whichever metric best suits your type of business and the mobile workers’ tasks. 

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By: James Osgood

Flexible Workspace , Home Office , Office Space , Office Space Design