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Find Office Space Quickly

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You’re an entrepreneur who’s excited to start up or grow your business. However, although it’s tempting to work from home, you realize you want a corporate location that doesn’t include kids’ toys and a laundry room. But where can you find office space for lease quickly and easily?

Ironically, finding office space is as easy as heading to your computer! In the age of the Internet, small business people like you can locate office space all over the world with just a few strokes of the keyboard. Of course, you first have to make a few decisions in order to expedite your office space finding experience:

1. Determine where you want to work.

Are you going to look for office space in your hometown or are you willing to commute to a neighboring city? It’s important to think about what type of work you do when considering this. For instance, if you’re going to host many clients at your office space locale, you’ll want to pick a place that’s convenient for them (rather than convenient for you.) If you’re not planning on having many on-site client meetings, a more out-of-the-way office space may be acceptable.

2. Figure out how much office space you need.

Will 200 square feet be enough for you? How about 500 square feet? Or do you need much more? If you’re not certain what such a space looks like, it’s easy to map it out at home. Just pick a rectangular-sized room and measure the walls in feet. Then, multiple the long side by shorter side. Thus, a 12 foot by 10 foot living room would be 120 square feet. A rule of thumb for conventional office space is about 200 square feet per person. To get a better idea, try our office space calculator or visit our space standards page.

3. Decide if you want to share an office space with someone else.

If you’re not in competing businesses, sharing office space can make a great deal of economic sense, especially for entrepreneurs. For example, you could potentially purchase a larger office space than either of you could afford individually as well as share the costs such as heating and electric. Additionally, you might be able to eventually share a receptionist. Executive Suites and virtual offices are also an option.

4. Determine what kind of office building in which you’d like to work.

Are you the type of person who likes to work in a corporate office space? Then you’d probably do well in a large building that was built specifically for commercial offices. On the other hand, if you’re looking to have a “homier” atmosphere for your business, you may want to seek out a nontraditional office space, such as one that’s part of what used to be a Victorian home or a red brick schoolhouse.

5. Figure out what your budget is.

Finally, before you start looking for office space, you’ll need to figure out how much you can reasonably afford. It’s always a good idea to take this step before ever jumping on the web to look for a location for your business. That way, you won’t be tempted to incur more debt than you can actually afford. our office market information in the OfficeFinder Local can help get you familiar with what is happening in your market.

6. Get professional assistance.

There are agents who specialize in representing small businesses like yours find the right office space and make sure you avoid mistakes. Using a tenant representaive won't cost you anything. All the fees are paid by the landlord. OfficeFinder is a good place to start with local reps inover 550 markets.

Remember – if you need an office space, it’s as easy to find as your keyboard and mouse!

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More information the Office Leasing Process

Office Leasing Tips , Office Relocation , Office Rental , Office Space , Tenant Representation

Maximize Savings on Your Commercial Real Estate Transaction

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Currently, there is excess office space inventory available in not only the Minneapolis commercial real estate market, but throughout the US and worldwide. This bodes well for anyone involved in leasing, acquisition or lease renewal, as sellers are anxious to dispose of their property. While current economic conditions are certainly favorable for acquisitions, good preparation and research can put you in even a better position to save money on your commercial property.

Timing

Time can be your ally or quickly become your enemy if you don't plan to use it correctly. Plan ahead and start searching for space early. It is best to start the search process at least 9 months in advance to uncover your best choices. For example waiting until you only have a three month minimum time frame limits your options as your best choice might not even be in play during this period. Not only does a minimal timeframe limit your choices, it reduces your ability to conduct an effective negotiation. Potential landlords and their brokers will sense or "read' your urgency with a short window and negotiate accordingly to achieve their best terms. When you have a longer time frame you can utilize time by effectively stringing out the negotiation and extracting additional concessions as you are in no rush to make a decision while the landlord's situation may require immediate tenancy.

Also note that if you are renewing, your current landlord will try to "string you along" to try to have you run out of time and force you to renew because there is not enough time to build out your new space before lease expiration. Time is your ally when you have it and your enemy when you are racing against it.

Options

It is always best to have three options or at least a good 2nd option when it comes to space alternatives. Use one to leverage the other to extract the best terms when negotiating. Don't be afraid to say "no" and walk away. Not having a good 2nd option minimizes the aggressiveness of your negotiation and can cost your firm money. Had you been able to "play hardball" and use leverage to its fullest potential, more economically favorable terms and concessions would have been achieved.

Representation

Having a knowledgeable, experienced representative can save you significant cost. Someone who regularly negotiates commercial real estate transactions knows the best negotiation tactics for your business and can uncover issues that can be used to your advantage. An experience professional won't be emotionally swayed in the heat of the moment.

Space Productivity and Efficiency

You need to clearly define your usage, budget and location. Efficient use of space will save you money. Apply BOMA standards to usable/ rentable space to make sure you are getting all the space you are paying for and are not paying for space you don't get.

For example, have your space planner verify measurements and be creative with design.

A creative design can place your productive people on the interior of a space rather than by window. Also, wonderful things can be done to the interior to create a great working environment even if the outside of a building may not be as appealing. A good architectural firm can convert most buildings to accomplish the environment you require, i.e. an Old Victorian to an Ad Agency.

Be flexible on other issues and the transaction will fall in place. Today, Landlords are less likely to pay for lavish tenant improvements, so efficient space usage and simple, but tasteful improvements are key. For example, you can present a high image to your visitors by focusing upgrades on your reception and common areas and still save money by staying basic with the individual offices and "back" areas.

Operating Expense

With an operating expense cost-pass-through, more rent will have to be paid as building operating expenses increase over a base year and cost-pass-through's take effect. By comparing previous years increases in your analysis of alternatives, you can make sure that your starting point is appropriate. It is very typical in today's market to request and receive CAMT Breakdown's from each landlord whose property you are considering. Try to negotiate some type of cap on annual increases, as costs (ie: energy; maintenance; materials just to name a few) tend to escalate at a rapid pace each year.

Be aware of categories that are typically included in CAM charges in your particular market vs. those that are not. For example, are light bulb and ballast replacement typical CAM charges in your market? Is a particular Landlord charging tenants for general capital improvements to the building or project vs. for only those capital improvements that are designed to reduce operating costs for the building or project?

Since CAMT charges range from $7.00 - $9.00 psf in Class B office buildings and from $10.00 - $13.50 psf in class A office buildings, it is imperative that you don't get charged for items that should not be charged for.

Summary:

With the current economic situation, you should be able to find and negotiate favorable commercial real estate deals, and you can save more money with better planning and strategy.

Guest post by our OfficeFinder Local Minneapolis representative

Minneapolis Office Space , Office Relocation , Office Rental , Office Space , Office Space Negotiations

Office Relocation Done Right: Plan, Manage and Execute a Successful Office Move

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Is an office move in your future? Whether, when, and where to move your office have far-reaching consequences that impact every aspect of doing business, from customer relationships to day-to-day operations to profitability. Did you know that on average, two-thirds of employees who are given the task of managing an office move either quit or get fired within six months of that office move. Our tips and advice will help you plan, manage and execute a successful office move and keep your job!

Businesses move for all kinds of reasons. Maybe they need more office space, an updated image, or a better location. They might be launching a technology startup or moving up from a home office. Perhaps things haven’t worked well with the current landlord or property management firm and it’s time for a change.

Whatever the reason, it had better be compelling because an office move is a complex process. And, according to Karen Warner, author of Move Your Office, the cost of leasing office space is one of a company’s biggest expenses; second only to salaries and wages. Because the decision about whether—and when—to move your office is so critical, it pays to plan carefully and ask the right questions before getting started.

Is an office relocation necessary? What’s making you consider an office move, and are there options for resolving those issues without moving? If you have outgrown your existing space or you need to downsize, your current landlord might be able to accommodate your new requirements. Or perhaps your existing office space could be renovated or reconfigured to be more efficient.

If you need to enhance your office’s image, would a facelift work at your current address? Investigate options for remodeling, updated signage, or even redecorating your current office space with upscale colors and furnishings.

Would a new office location be better for business? A better location in your metropolitan area could bring you closer to your customer base or even attract new business. First impressions count, and the neighborhood makes an impression on every visitor before they even see your office. Even if the location doesn’t impact your type of business, it can impact your bottom line—office space rental rates can vary widely in different parts of town. Also, the right location with the right amenities can help attract and retain key employees.

11 Tips for a Successful Office Move

1. If an office relocation is in your company’s best interest, follow these 10 steps for a successful office move.

2. Work with a pro. Always engage a commercial real estate broker to represent you in your search for office space and to help you manage the entire office relocation. Enlisting the services of the right commercial real estate professional can save time and money throughout and even long after the office relocation process. A broker can provide invaluable information about the local market and help negotiate the most favorable lease terms. Seasoned real estate professionals will also be aware of opportunities not advertised to the public.

3. Give it time. Most businesses spend six months to a year to find the right location, negotiate the lease terms, set up the office relocation logistics, and get moved in.

4. Nominate a moving committee. Form a team of employees at the outset to coordinate the office relocation process and help keep track of all the details.

5. Select a panel of experts. Establishing an advisory team of external consultants and specialists is a critical step. They’ll help you find the right location at the best terms and ensure that your new office space is well-designed and appropriate for your business. Your advisory team could include a commercial real estate broker, a real estate attorney, an architect or office space planner, a furniture consultant, and an IT/communications consultant.

6. Determine your specific needs. With the help of your advisory team, define the requirements for your ideal office space, from the amount of space you need, to the type of building that would be the best fit, to the preferred location.

7. Identify potential properties. Have your commercial real estate broker prepare a detailed list of available office properties that fit your needs profile, including a photo of each building, the size and cost of each available space, and a map with directions to each location.

8. Take a property tour. Your real estate broker will schedule a tour and guide you through visits to each property on your list. Compare notes and determine which three or four locations are the most promising.

9. Conduct a competitive leasing analysis. Once you’ve got that short list of prospective properties, your commercial real estate broker will provide an analysis of the economics of each space and coordinate any preliminary space planning needed, helping you assess how the various potential layouts will suit your business needs. Your broker will also prepare written proposals for each landlord, addressing issues such as rental rate, lease term, building expenses, renewal and expansion options, signage availability, and parking.

10. Select your new building or space. Your broker will compile landlord responses into a spreadsheet giving a side-by-side comparison of each of the properties to help you make the most informed decision about which space is the best fit for your business.

11. Negotiate the lease terms. Next, your new landlord will issue a lease, which must be reviewed by the principal(s) from your company, your real estate broker, and an attorney to ensure that all terms are understood and agreed upon.

The decisions about whether, when, and where to move your office have far-reaching consequences that impact every aspect of doing business, from customer relationships to day-to-day operations to profitability. Considering all the variables, it makes a lot of sense to get professional support and follow a clear plan that helps you make the right move—and make the move right.

Visit www.moveyouroffice.com for detailed information on managing your next office relocation.

Karen Warner is the author of Move Your Office, the best-selling office leasing and relocation guide. Move Your Office is available at www.moveyouroffice.com. Karen’ skill and experience as a commercial real estate broker has helped many businesses manage a smooth transition to their new location. Her extensive knowledge of the commercial relocation process and unique talent as a tenant representative allows her to expertly assist clients in finding and negotiating office space. Karen’s status as the author of three best-selling commercial relocation books gives her the tools and savvy to formulate effective office relocation strategies.

Office Relocation , Office Rental , Office Space

US Office Space Has Bottomed: CoStar Report

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It seems as though it has been a couple of weeks of good news for the US office space market.  CoStar has just come out with their State of the U.S. Office Market: Mid-Year 2010 Review & Forecast.According to their study, office space vacancy rates have stabilized and office vacancy rates that appear to have peaked and are no longer on the rise .

A few notable points from the report:

Office job growth has spurred positive net Office Space absorption. Office Vacancy Rates have peaked with some office markets even reporting Increases in average office Rents.

Of the 20 largest office markets, eight of them posted positive net absorption so far this year, three of them had little or no change, but nine did post negative net absorption. Washington DC led the country with 2 million square feet of net absorption followed by Denver with 1.6 million and Minneapolis with 1.3 million. New York City had 2.8 million square feet of negative net absorption, Los Angeles with a negative 2 million and Philadelphia at negative 1 million. But even the markets experiencing negative absorption were doing so at much reduced levels compared with last year.

New York, Long Island and Minneapolis office space markets are all now reporting single-digit office space vacancy rates of 9% or less.

If the current pace of office space absorption and delivery trends hold, CoStar projects the office vacancy rate will go from 13.6% to less than 11% sometime in 2013.

From a commercial real estate perspective, as long as you have any net job growth, it is eating away at the vacancies out there. The most important thing here is that this positive employment growth in the office sector will be reducing standing inventories of (available) space.

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Denver Office Space , Los Angeles Office Space , Manhattan Office Space , Minneapolis Office Space , New York Office Space , Office Space , Philiadelphia Office Space , Washington DC Office Space

Office Space Demand Exceeds Returned Office Space

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This is the second recent report of positive news in the Office Space arena. Just a few days ago we posted Office Space Vacancy Rates in US CBDs Fall Slightly, now this. Hopefully it will be the first few of more to come.

WASHINGTON, July 12 /PRNewswire/ -- For the first time in two years, the demand for office space exceeded what was returned to the market, according to Cassidy Turley's latest National Office Trends Report.

Cassidy Turley reports that with demand up, national office vacancy rates remained flat when compared to the previous quarter at 16.9%. Still, this is the highest vacancy has been since 1993. Of the 80 major metros tracked, 40 posted increases in vacancy and 35 markets posted declines.

According to the report, national rents are stabilizing, but not appreciating. Average asking rents fell slightly, down $0.17 compared to the pervious quarter, to register at $21.56 in the second quarter of 2010.

"In terms of recovery in the office market sector the fundamentals have improved, the demand has improved - especially in Washington, DC, New York City, and pockets of California," said Kevin Thorpe, Chief Economist at Cassidy Turley. "These are the segments of the market that are clearly outperforming the rest of the country. Investors are targeting quality assets in these markets and pricing has moved up dramatically from the low point it hit in 2009."

According to Cassidy Turley, the U.S. economy created 116,000 office-using jobs in the second quarter of 2010.  However, recent economic data suggests that the economy may be losing steam as we enter into the second half of 2010.  Private sector job creation, in particular, has been disappointing in the May and June employment reports. Even under bullish economic scenarios, unemployment will not reach pre-recession levels prior to 2013.

Cassidy Turley reports that U.S. office sales volume is up 39% compared to this same period one year-ago – at $7.42 billion. Net absorption was positive 6.6 million square feet in the second quarter of 2010, marking the first period of positive demand since the first quarter of 2008.

The report also finds that the development pipeline has slowed dramatically.  There is currently 32.8 million square feet under construction, compared to 41 million square feet delivered in 2009 and 61.1 million square feet delivered in 2008.

"The growing uncertainty regarding the recovery and surrounding the regulatory environment will slow the recovery in the office sector, but it will not derail it," added Mr. Thorpe.  "Office-using job growth will continue to be slow in 2010, but as businesses regain confidence in the self-sustaining expansion, hiring will pick up in greater numbers in 2011 in order to keep pace with growing demand.  For the office market, 2010 will be the year of positive demand for office space, 2011 will be the year of stabilizing vacancy, and 2012 will be the year of rental appreciation."

Manhattan Office Space , New York Office Space , Office Space , Office Vacancy Rate , Washington DC Office Space