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Entries for month: September 2013

Choosing The Right Office Space For Your Organization

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Choosing the right office space for your business or organization means more than just choosing a physical location.  If you have customers visiting your property, then you want to make a good impression.  Depending on your organization’s identity, you might need to appear trendy, modern, or traditional, and your physical location can help customers decide if you are the right place for them to take their business or not.  When choosing commercial real estate, the following tips are a few coniderations that can help you find the location that is just right for you and your company.

  1. As mentioned previously, appearances are very important.  Take a very close look at the property, standing in the parking lot, or on the sidewalk in front of the building.  If the building looks dingy and dirty to you, it will probably look that way to your customers as well.  Make sure the location is somewhere that you would visit as a customer.
  2. Consider accessibility and convenience.  Many customers will simply not visit your location if it is difficult for them to park, maneuver a wheelchair through, or find the elevator or stairs.  While some inexpensive improvements may be feasible and advantageous, you do not want to invest more money into making your building accessible than you spend on the property itself.  Make sure the elevators and stairs are in good condition, ensure that the location is handicap accessible, and consider the ease of entering and exiting the parking garage or lot for your customers.
  3. Check with the local City Hall to ensure that the property is zoned for your business.  If you have an unusual business, rezoning can take months or even years, and is a costly process that requires legal consultation and assistance.  Checking out the zoning ordinances for the property before you sign the contract is always the easiest way to avoid headaches and extra cost.
  4. Consult an expert.   The perfect office space can be competitive and hard to find, so consulting an expert is your best bet.  An experienced tenant rep can help you locate inspectors, engineers, architects, or anyone else that you may need to get your business off and running.

For more information on choosing the right location and property, contact us today.

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By: James Osgood

Office Relocation , Office Rental

Know Before You Modify Your Office Space: Internet & Phone Service

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Tip #2: Call the professional in the appropriate commuincations industry before modifying your office.  A good business partner will assist you with general questions pro bono.  This can lead to avoiding costly problems down the road.  For instance we know that each VoIP seat/phone requires a specific bandwidth requirement to operate in addition to general Internet browsing and use.  Simple math will tell you if your current Internet bandwidth will be sufficient to operate your business.

When it comes to your COMMUNICATION needs, proper planning and vision is the key and understanding your needs. What you need today along with the future should be taken into account. For additional information on moving your Internet and phone services, planning,  or factors to take into account, visit our blog for customer experiences, suggestions, what to do and not do etc. Or call us direct at 800-987-0100.

Guest Post from National ComTel

Office Leasing Tips , Office Rental , Office Space

How the GSA Saved Millions on its Office Space Requirements

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The right size for government has long been a topic for debate and not one we will delve into today. One fact, however, that is agreed-upon by just about every pundit is that government costs too much money and savings need to help citizens their individual and business reduce tax burdens. The GSA is one government agency that is acting to save millions of dollars each year by implementing agile workspace concepts such as cloud-based computing and data storage, office hoteling and similar techniques.

A few of the high points in the GSA’s successful initiatives include:

  • Implementation of office hoteling as the norm rather than a rarity, reducing overhead by as much as 40% in office leasing expenses and associated overhead such as utilities and services for the larger office spaces,
  • Increased telecommuting and use of third spaces to accomplish tasks,
  • Cloud-based IT solutions to provide data workspaces and data storage locations at vastly reduced costs when compared with traditional hardware and software methods,
  • Reduction of greenhouse gas emissions resulting from employee transportation in both commuting and face-to-face meetings that can be handled by video conferencing.

Some GSA office locations were able to consolidate by condensing their square footage requirements by giving up an entire floor of leased office space. In other cases the reduction of entire floor of space was not practical but every office GSA investigated was able to achieve significant real estate footprint reductions.

One of the functions of the GSA is storage of data and documentation. All phases of business and government are moving toward paperless systems but even electronic data costs money to store for long periods of time. Today more and more data needs are being met by cloud-based storage repositories. Scanned documents allow even those pieces of paper that legally must be kept to be placed into data storage, at least after the initial legal requirement for maintaining the document have been kept. While today all except the most data-intensive storage by private individuals can find cloud-based storage of data at no cost, business and government reporting demands far too much storage space to expect free data storage. However, compared to storing actually hardware filled with data to be kept, cloud storage makes economic and logistic sense.

During the 2013 storm Hurricane Sandy, businesses and government agencies seem more prepared than ever to accept agile workspaces. When electric and internet provider services were unavailable due to storm damage, employees already having work from home capability including login access to the correct business data repositories, many businesses were able to continue as employers, providing services and products to their clients long before the businesses’ storefront operations could reopen their doors. Not only were the offices not operable from the standpoint of utilities, many could not be reached because of street damage and dangers posed from receding waters. Many, hopefully eventually all, those businesses that were unprepared with a disaster plan have since or are in the process of developing a viable plan of action.

There are far too many points in the GSA initiatives to cover in detail here,  are well documented on GSA’s web-published studies. The GSA studies and statistics will almost certainly filter into other areas of US government. Emulating the success of enjoyed by the GSA will hopefully provide the impetus needed for further change in diverse areas governing as well into as the plethora of vendors and supporting businesses interacting with the GSA and other agencies.

Your business can certainly benefit by learning from the GSA example. As even more effective techniques of adding office hoteling and other agile concepts to the workplace, more businesses will implement the methods that have been time proven and a percentage of businesses will become innovators by trying new techniques. Perhaps one of the next business models we will see emerging is that of “Agility Consulting”, a business that would help other businesses implement these types of innovative cost saving ways to continue level of service without increasing the cost of doing business.

We can help. Contact us so we can get you started finding out about creating an Agile Workplace and how it might work for your company.

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By: James Osgood

Agile Workplace , Flexible Workspace , Office Hoteling , Office Rental , Office Space , Office Space Design

5 Ways a Medical Office Rental Could Improve Your Practice

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Moved to new Blog - Click Here

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Medical Office Space , Office Rental , Office Space

Analysts Disagree on Flexible Workspace Giant, Regus Stock Price

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Looks like analysts are split on the future profitability of Regus, the largest provider of executive suites and flexible workspaces in the world, according to a recent article on Ticker Report:

"Three equities research analysts have rated the stock with a sell rating, one has issued a hold rating and seven have issued a buy rating to the stock. Regus currently has a consensus rating of “Hold” and a consensus target price of GBX 186.44 ($2.96)."

The question is, Does this reflect Regus Mamagement or the office space market?

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By: James Osgood

Executive Suites , Flexible Workspace