Everyone wants a workplace that is wonderful but why is one workplace great while another is lacking? Is it the leased office space that makes a particular firm productive and profitable? Could it be the specific office furniture or location? None of these things alone make any workplace truly great.
A great workplace is not about the brand of computers, the prestige of the building’s address. Here are six factors that can work together to allow business owners to create an organization that excites employees, resulting in the reputation of being a great workplace.
Replace Policies with Company Mission: Hiring, motivating and retaining top notch employees if not about policies; those are simply rules. Create a company mission and vision that the team believes in and supports. With passion for a mission based on the CEO’s vision, rather than a bunch of policy statements, cultivates a real team capable of leaping forward with ideas and innovations as well as loyalty and hard work.
Nurture Collaboration: Never stifle team members’ desires to work together, carrying ideas from one area of the business into others. Create a workplace where each group or department is allowed to freely convey ideas to other organizational groups. The pay-off in productivity, amazing leaps forward and trained staff retention is incredible.
Cultivate Agile Workspaces: Today’s office space is not the traditional cubicle or corner office. An office hoteling software application allows easy utilization of much smaller workspaces and allows each member of an organization to work in the style that is best for them. Technology allows the telecommuting or third place team members to only be physically in-office as needed. Work areas that provide desks or standing work counters allow team members to avoid the strain of sitting at a computer immobile for hours at a time. Staying in close contact does not have to mean being in the same conference room any longer. The office space of today is any area where business can conveniently and productively be conducted.
Replace Ownership with Membership: Everyone employee is accountable to their customers and managers but in the past processes were “owned” by an employee, generating office stress and politics as power plays were often used to try to win the ownership role. Instead, remove the territorial nature of office spaces and encourage the concept of being privileged to be a member of a team or teams that create revenue and find ways for the company to save money. It becomes everyone’s process and fosters a sense of belonging and identity in the work environment.
Create a Quality Experience for Employees: It is little surprise that employee retention is low in those workspaces that are dull and uninspiring. Create an office space that team members what to enter into and do work. Strive for a vibrant, magnetic space that draws people in during their in-office work time. This engages employees and they will look forward to the connected, exhilarated feeling obtained when they need to hotel an office space for an hour or a day.
Stay on the Cutting Edge: Today’s fast paced, constantly changing economy allows those companies built on flexible office spaces with strong company values and loyalty to survive when others around them fall. As work methods, technological capabilities and mobile computing power speed along, use best practices to stay on the cutting edge. Remember that it’s the people who create value in a knowledge based company; an office is just a space that houses technology where people can come perform productive tasks. .
These are some of the keys that can turn your office space into a great workplace for your employees, making them happier and more productive at the same time.
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By: James Osgood
Agile Workplace , Flexible Workspace , Office Hoteling , Office Space , Office Space Design
For a startup company or a small business, it is impossible to get by with a meeting here and there, in restaurants or at houses. If you want to make your company to grow and be successful, you need to create a space where people can focus on production, where they can come to share a common goal, and constantly be a part of the work they need to do for your organization. However, if you're as busy as most professionals, it is hard to find the right space and it takes a lot of time. If you have looked at leases, you understand that this process is something you almost don't want to get involved in right now. You're making a long-term decision on location, layout, amenities and all the financial and legal matters that go along with a business lease, including:
- Evergreen renewal terms
- ADA compliance
- Whether you can sublease if your business starts to struggle
- Does the lease cover property taxes?
- Does the lease cover insurance?
- Does the lease cover maintenance?
At a certain point, you have to evaluate your position. For most small businesses that are less than a few years old, temporary office space rental is often the wisest choice. In addition to the considerations listed above, you still have to furnish your space and provide the electronic devices that you guys are going to need. Ready-made temporary office packages provide all this for you. The conference rooms typically have High Def AV systems and the Internet, phone and TV service comes standard. Your chairs, desks, computers, copy machines and phones typically come as part of your lease as well.
If your team is already spending a lot of time on phone calls, telephone conferences and web conferences; if you guys could make use of the conference room regularly; and you guys have a need for more privacy than you have; then this is the ideal solution.
Sometimes you might have to share kitchens, reception areas, break rooms or conference rooms with other firms, but if you contact us at Office Finder, we can negotiate all the details for you and make sure to connect you with an office that meets your company needs for pricing, privacy, professionalism and efficiency.
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By: James Osgood
Choosing the right office space for your business or organization means more than just choosing a physical location. If you have customers visiting your property, then you want to make a good impression. Depending on your organization’s identity, you might need to appear trendy, modern, or traditional, and your physical location can help customers decide if you are the right place for them to take their business or not. When choosing commercial real estate, the following tips are a few coniderations that can help you find the location that is just right for you and your company.
- As mentioned previously, appearances are very important. Take a very close look at the property, standing in the parking lot, or on the sidewalk in front of the building. If the building looks dingy and dirty to you, it will probably look that way to your customers as well. Make sure the location is somewhere that you would visit as a customer.
- Consider accessibility and convenience. Many customers will simply not visit your location if it is difficult for them to park, maneuver a wheelchair through, or find the elevator or stairs. While some inexpensive improvements may be feasible and advantageous, you do not want to invest more money into making your building accessible than you spend on the property itself. Make sure the elevators and stairs are in good condition, ensure that the location is handicap accessible, and consider the ease of entering and exiting the parking garage or lot for your customers.
- Check with the local City Hall to ensure that the property is zoned for your business. If you have an unusual business, rezoning can take months or even years, and is a costly process that requires legal consultation and assistance. Checking out the zoning ordinances for the property before you sign the contract is always the easiest way to avoid headaches and extra cost.
- Consult an expert. The perfect office space can be competitive and hard to find, so consulting an expert is your best bet. An experienced tenant rep can help you locate inspectors, engineers, architects, or anyone else that you may need to get your business off and running.
For more information on choosing the right location and property, contact us today.
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By: James Osgood
Office Relocation , Office Rental
Tip #2: Call the professional in the appropriate commuincations industry before modifying your office. A good business partner will assist you with general questions pro bono. This can lead to avoiding costly problems down the road. For instance we know that each VoIP seat/phone requires a specific bandwidth requirement to operate in addition to general Internet browsing and use. Simple math will tell you if your current Internet bandwidth will be sufficient to operate your business.
When it comes to your COMMUNICATION needs, proper planning and vision is the key and understanding your needs. What you need today along with the future should be taken into account. For additional information on moving your Internet and phone services, planning, or factors to take into account, visit our blog for customer experiences, suggestions, what to do and not do etc. Or call us direct at 800-987-0100.
Guest Post from National ComTel
Office Leasing Tips , Office Rental , Office Space
The right size for government has long been a topic for debate and not one we will delve into today. One fact, however, that is agreed-upon by just about every pundit is that government costs too much money and savings need to help citizens their individual and business reduce tax burdens. The GSA is one government agency that is acting to save millions of dollars each year by implementing agile workspace concepts such as cloud-based computing and data storage, office hoteling and similar techniques.
A few of the high points in the GSA’s successful initiatives include:
- Implementation of office hoteling as the norm rather than a rarity, reducing overhead by as much as 40% in office leasing expenses and associated overhead such as utilities and services for the larger office spaces,
- Increased telecommuting and use of third spaces to accomplish tasks,
- Cloud-based IT solutions to provide data workspaces and data storage locations at vastly reduced costs when compared with traditional hardware and software methods,
- Reduction of greenhouse gas emissions resulting from employee transportation in both commuting and face-to-face meetings that can be handled by video conferencing.
Some GSA office locations were able to consolidate by condensing their square footage requirements by giving up an entire floor of leased office space. In other cases the reduction of entire floor of space was not practical but every office GSA investigated was able to achieve significant real estate footprint reductions.
One of the functions of the GSA is storage of data and documentation. All phases of business and government are moving toward paperless systems but even electronic data costs money to store for long periods of time. Today more and more data needs are being met by cloud-based storage repositories. Scanned documents allow even those pieces of paper that legally must be kept to be placed into data storage, at least after the initial legal requirement for maintaining the document have been kept. While today all except the most data-intensive storage by private individuals can find cloud-based storage of data at no cost, business and government reporting demands far too much storage space to expect free data storage. However, compared to storing actually hardware filled with data to be kept, cloud storage makes economic and logistic sense.
During the 2013 storm Hurricane Sandy, businesses and government agencies seem more prepared than ever to accept agile workspaces. When electric and internet provider services were unavailable due to storm damage, employees already having work from home capability including login access to the correct business data repositories, many businesses were able to continue as employers, providing services and products to their clients long before the businesses’ storefront operations could reopen their doors. Not only were the offices not operable from the standpoint of utilities, many could not be reached because of street damage and dangers posed from receding waters. Many, hopefully eventually all, those businesses that were unprepared with a disaster plan have since or are in the process of developing a viable plan of action.
There are far too many points in the GSA initiatives to cover in detail here, are well documented on GSA’s web-published studies. The GSA studies and statistics will almost certainly filter into other areas of US government. Emulating the success of enjoyed by the GSA will hopefully provide the impetus needed for further change in diverse areas governing as well into as the plethora of vendors and supporting businesses interacting with the GSA and other agencies.
Your business can certainly benefit by learning from the GSA example. As even more effective techniques of adding office hoteling and other agile concepts to the workplace, more businesses will implement the methods that have been time proven and a percentage of businesses will become innovators by trying new techniques. Perhaps one of the next business models we will see emerging is that of “Agility Consulting”, a business that would help other businesses implement these types of innovative cost saving ways to continue level of service without increasing the cost of doing business.
We can help. Contact us so we can get you started finding out about creating an Agile Workplace and how it might work for your company.
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By: James Osgood
Agile Workplace , Flexible Workspace , Office Hoteling , Office Rental , Office Space , Office Space Design