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Selecting an Executive Office Suite Provider

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Your clients obtain their initial view of your company upon entering your office and first impressions are critical to how you and your organization are viewed. As they say, you only get one chance at a first impression. In order to ensure that clients and high profile visitors get the right impression, you will need to make sure you take the proper precautions when selecting your office location.

First of all, what exactly is an executive office suite? The term refers to an alternative office space in which you use part of a larger office suite either full time or part-time to meet with clients, host meetings, conduct negotiations, and finalize deals. They are also known as Serviced Offices. Several organizations will be housed in the same suite, each having designated offices but sharing meeting and common areas as well as support staff on a pay as you go basis. Typically they are “Turnkey” including furniture, phones and office equipment and Internet.  All you have to do is turn the key and get to work.

You want to select an executive office suite provider that will be right for your business. A place where you can feel comfortable and productive, but which also makes a clear statement about you and your successful business. Here are a few suggestions on how you can make sure you make the best decision.

  • The first consideration most prospective executive suite tenants consider is location related to where you want or need to do business.  Make sure that there is good access and parking is available as needed.
  • Make sure and take some time to research providers online as well as locally before choosing. Check with the Better Business Bureau to learn of any documented complaints. Ask for some references. A reputable suite provider will be glad to provide you with all the information needed to contact references. Ask plenty questions about the references experiences with the suite provider and inquire both positive and negative experiences they've had in the past.No matter how successful your business, budget is important. A reputable office suite provider will help you the best possible suite at a competitive price for your area. Explain to the office suite provider exactly how you plan to use the space so that practical suites can be selected for viewing. Make sure you understand what else you may be charged for and how much it will cost. Examples are faxing, copy machine use and the like. Some providers will charge low start up costs and then charge you for everything under the sun. Also, if you need any additional services the provider does not provide, they will likely be able to identify nearby service providers for many of those services.
  • Talk with the other executive office suite residents who will share your space. Your provider should facilitate introductions and provide a bit of information about their operations. Also, see how the receptionist answers the phone and greets clients. They will be taking calls and greeting your clients, too.
  • Try out the Internet. Make sure the connection is fast enough for your needs by sitting down at a computer and taking a test drive. Visit a speed test site to make sure you know what you are getting.  Just because it is a T1 line, doesn’t mean it is fast.
  • Check out the office(s) you will be renting. Does it need a fresh coat of paint? Is the carpet good? Now is the time to make sure these things get done, before you sign the agreement.
  • Finally, read all of the space agreement or lease and any amendments involved.  If it is not in writing it is not enforceable. Verbal promises don’t count. Remember, everything is negotiable. If you do not like it, try to negotiate it away.

Once you locate the right executive office suite provider, you'll be grateful you took time to do your research. The impression a client takes away from visiting your office suite will stick in their minds for years.

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