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Office Space Planning Checklist

office space planning checklist The key to getting the best deal at the right office space location is to define and understand your needs and wants at the outset. Discussing these details with key employees, an office tenant representative and your space planner will ensure that your office space needs get met.

One of the most important considerations is allowing enough time to plan, search and move into an office. Without allowing enough time, you may have to compromise on your needs. Check out the Office Leasing Process for more information on timing. 
 

Here are a variety of office space planning issues that should be considered prior to commencing the office location decision process

Features

Best 3 Features of Current Office Space
Worst 3 Features of Current Office Space
Most Important Features

 Site Accessibility

Freeway Access
Public Transportation

 Timing

Occupancy Date
Time Line for Process

 Layout Type

Offices vs. Open Work Areas

 Location

Geographic Location
Access

 Employees

Number
Sizes of Offices & Work Areas
Windows
Special Needs

Budget / Cost

Budget & Cost

Lease Options

Expansion
Extension
Termination
Contraction
First Right of Refusal on Adjoining Space

 Reception Area

Seating
Upgrades

 Security

Building
Neighborhood

Work Areas

Types
Sizes
Equipment
Special Electrical Needs

Amenities

Lunch Rooms
Coffee Bars
Lounge
Rest Rooms

Lease Length

Lease Term (Length)
Extension Options

Parking

Number on Site
Total Required
Cost

Growth Projections

3 year
5 year
10 year

Mechanical Systems

Elevators
HVAC
Off Hours
Operation

General Feel

Spacious or Efficient
Lighting
Quality

Identity

Signage
Visibility

Conference Rooms

Seating capacity
Number
Image
Public / Private

Image

Type of Building
Location in Building
Location on Floor
View
Building & Floor
Size
Quality of Improvements