{"id":7875,"date":"2023-04-04T14:34:29","date_gmt":"2023-04-04T21:34:29","guid":{"rendered":"https:\/\/www.officefinder.com\/officeblog\/?p=7875"},"modified":"2026-02-17T03:22:50","modified_gmt":"2026-02-17T11:22:50","slug":"office-facilities-management-checklist","status":"publish","type":"post","link":"https:\/\/www.officefinder.com\/officeblog\/office-facilities-management-checklist\/","title":{"rendered":"Office Facilities Management Checklist"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">There\u2019s more to office facility management than vacuuming the floors and wiping down the surfaces each week. Facility maintenance checklists can be required to keep your office in excellent condition and retain its overall value. However, not every business owner understands how in-depth these checklists must be and the tasks that should be on them to ensure their commercial space remains in excellent condition. Remain organized and on top of property maintenance by prioritizing the following tasks.\u00a0\u00a0\u00a0<\/span><\/p>\n<h3><b>Cleaning<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Whether you use a service provider like <\/span><a href=\"https:\/\/www.cbmfg.com.au\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">CBM Facilities Group<\/span><\/a><span style=\"font-weight: 400;\"> or keep it in-house, cleaning should be one of the most important tasks on your checklist. Be as in-depth as possible to ensure nothing gets missed, and break down cleaning tasks into areas based on your unique office setup, such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Office Exterior<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bathrooms<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Kitchens and break rooms<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Office cubicles and desk areas<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reception and waiting areas\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Within these categories, you can go into great detail about what and how to clean, such as disinfecting surfaces in the kitchen, dusting keyboards in the office cubicles, and wiping hard surfaces in the waiting area.\u00a0<\/span><\/p>\n<h3><b>Grounds and Garden Maintenance<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Whether you have a small patch of grass and a tiny slice of sidewalk or an expansive lot and grand front entrance, grounds and garden maintenance should be included on your management checklist. First impressions mean everything to your customers, so don\u2019t underestimate the value of frequently cleaning these areas. The type of grass you choose can make a big difference, too. For example. <a href=\"https:\/\/thegrassstore.com\/types-of-grass\/zoysia-grass-types\/palisades-zoysia-grass\/\" target=\"_blank\" rel=\"noopener\">Palisade Zoysia grass<\/a> is a popular medium bladed grass that looks great and is low maintenance.<br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Lawn mowing, weeding, pest control, and sweeping can be a few of the many tasks on your grounds and garden maintenance list. You can also outsource these tasks to another business or delegate them in-house to<\/span><a href=\"https:\/\/www.officefinder.com\/officeblog\/business-ideas-save-company-lot-money\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">save money<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h3><b>Parking Areas<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Whether you have a dedicated parking lot for your customers or a small employee area, add the maintenance of this space to your facilities management checklist. A number of tasks might require your attention, such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">ADA regulations: ensuring entrances and exits are labeled and free of obstacles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing the gates<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking that lights are functional<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shoveling snow and ice in winter<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Removing debris from curbs and pavements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensure all areas are well-lit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Making sure guardrails and handrails are sound<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Having a plan in place for camera monitoring and surveillance\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Windows and Doors<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">As you go about your daily business in the office, window and door maintenance can be the furthest thing from your mind. However, making these areas part of your regular management checklist may reduce the risk of avoidable failures and costly repairs and replacements. Make a point to take the following actions in your office on an annual basis:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remove dirt and debris from door tracks and window sills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check for water stains and peeling, indicating the need for resealing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Test locks and knobs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lubricate sticking windows and doors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Replace windows that don\u2019t open or close properly\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Electricity<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Electricity is integral to any office\u2019s everyday functionality, but it\u2019s also a<\/span><a href=\"https:\/\/www.osha.gov\/electrical\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">workplace hazard<\/span><\/a><span style=\"font-weight: 400;\">. As a result, checking your building\u2019s electricity supply and electrical components should be near the top of your office facilities management checklist. Schedule annual assessments with a qualified electrical inspector and always be on the lookout for signs of electrical danger. Many signs can point to electrical issues in a residential or commercial space, such as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Outlets sparking<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Frayed or overloaded cords<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Discolored or warm outlets<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dimming or flickering lights\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you run heating and cooling units or have appliances like stoves and microwaves, have an electrical inspector check these annually for peace of mind.\u00a0<\/span><\/p>\n<h3><b>Plumbing<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">When you\u2019re busy going about your daily business, your building\u2019s plumbing is not typically a priority. It can be even further from your mind when plumbing problems aren\u2019t always easy to spot. Knowing that potential problems can be hiding in the background, include plumbing checks on your management checklist. These checks can include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Looking for signs of leaks, moisture, and puddles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Looking for signs of mold and mildew<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking pipes for corrosion<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing the water pressure<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Making sure the water heater isn\u2019t leaking and is sitting at the correct temperature<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing drains<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing safety and shutoff valves\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Heating and Cooling Units<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Heating and cooling unit maintenance can be integral for your employees\u2019 comfort levels and to reduce energy costs. Preventative maintenance might even prevent premature failure or costly repair bills. Most<\/span><a href=\"https:\/\/www.officefinder.com\/officeblog\/hvac-maintenance-checklist-for-offices\/\" target=\"_blank\" rel=\"noopener\"> <span style=\"font-weight: 400;\">HVAC maintenance tasks<\/span><\/a><span style=\"font-weight: 400;\"> are straightforward for the average business owner or manager to take care of:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Changing air filters<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recalibrating before winter and summer<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cleaning the evaporator and condenser coils<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cleaning drainage lines<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Performing visual inspections\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Elevators<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Many office buildings have elevators, and we can sometimes take it for granted that they\u2019ll always work at their best. However, most office elevators are in excellent condition because they\u2019re well maintained, giving their occupants peace of mind. If you haven\u2019t yet actioned a checklist for elevator maintenance, now might be an ideal time to create one for an elevator technician to follow. It can include tasks like:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensuring freely opening and closing doors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Inspecting any damage<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Confirming the emergency phone works<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Replacing any burned out lights<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing smoke and fire alarm detectors and systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Examining electrical wiring for defects<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking lubrication levels<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Checking cables for wear<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Looking for signs of pests or vandalism<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Testing the brakes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensuring easy access to the emergency exit\u00a0<\/span><\/li>\n<\/ul>\n<h3><b>Fire Systems<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">United States fire departments respond to over<\/span> <span style=\"font-weight: 400;\">3,300 office property fires<\/span><span style=\"font-weight: 400;\"> annually, resulting in millions of dollars of damage and countless deaths. While not all office fires are avoidable, having appropriate and well-maintained fire systems in place might reduce the risk of damage, injury, and death. OSHA requires all carbon monoxide detectors and fire extinguishers to be checked annually to ensure they are in working condition. It\u2019s also essential to prioritize the following tasks:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fire sprinkler and fire pump flow testing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fire alarm testing<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/industrialfiretx.com\/fire-extinguisher-tag-requirements\/\" target=\"_blank\" rel=\"noopener\">Fire extinguisher testing and certification<\/a>\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Your office should also have:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A fire log book<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Health and safety guidelines for staff and visitors<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A first-aid kit<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fire alarms throughout the building<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Emergency lighting\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can sometimes be so busy with daily operations that you forget about the needs of your office to ensure you can carry on with them. If you haven\u2019t yet created an office facilities management checklist, now might be the right time to involve the experts and enjoy peace of mind knowing these important tasks are taken care of.\u00a0\u00a0<\/span><\/p>\n<hr \/>\n<h3 style=\"text-align: center;\"><a href=\"https:\/\/www.officefinder.com\/office_space_search\/\" target=\"_blank\" rel=\"noopener\">Need Office Space? We can Help for FREE!<\/a><\/h3>\n<p><a href=\"https:\/\/www.officefinder.com\/office_space_search\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-9469 aligncenter\" src=\"https:\/\/www.officefinder.com\/officeblog\/wp-content\/uploads\/2024\/01\/A-better-way-to-find-office-Space-600-x-200-px-e1706915504853.png\" alt=\"Find office space\" width=\"600\" height=\"200\" srcset=\"https:\/\/www.officefinder.com\/officeblog\/wp-content\/uploads\/2024\/01\/A-better-way-to-find-office-Space-600-x-200-px-e1706915504853.png 600w, https:\/\/www.officefinder.com\/officeblog\/wp-content\/uploads\/2024\/01\/A-better-way-to-find-office-Space-600-x-200-px-e1706915504853-300x100.png 300w, https:\/\/www.officefinder.com\/officeblog\/wp-content\/uploads\/2024\/01\/A-better-way-to-find-office-Space-600-x-200-px-e1706915504853-160x53.png 160w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There\u2019s more to office facility management than vacuuming the floors and wiping down the surfaces each week. Facility maintenance checklists can be required to keep your office in excellent condition and retain its overall value. However, not every business owner understands how in-depth these checklists must be and the tasks that should be on them\u2026 <a href=\"https:\/\/www.officefinder.com\/officeblog\/office-facilities-management-checklist\/\">Read More &raquo;<\/a><\/p>\n","protected":false},"author":4,"featured_media":3459,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[411,357,10],"tags":[],"class_list":["post-7875","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-construction","category-office-maintenance","category-office-space"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\r\n<title>Office Facilities Management Checklist<\/title>\r\n<meta name=\"description\" content=\"how in-depth these checklists must be and the tasks that should be on them to 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