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Office Space Planning Checklist


The key to getting the best deal at the right office space location is to define and understand your needs and wants at the outset. Discussing these details with key employees, an office tenant representative and your space planner will ensure that your office space needs get met. 

Here are a variety of issues that should be considered prior to commencing the office location decision process


Features  Site Accessibility

Best 3 Features of Current Office Space
Worst 3 Features of Current Office Space
Most Important Features

Freeway Access
Public Transportation

 Timing  Layout Type

Occupancy Date
Time Line for Process

Offices vs. Open Work Areas

 Location  Employees

Geographic Location
Access

Number
Sizes of Offices & Work Areas
Windows
Special Needs

 Budget / Cost  Lease Options

Budget & Cost

Expansion
Extension
Termination
Contraction
First Right of Refusal on Adjoining Space

 Reception Area  Security

Seating
Upgrades

Building
Neighborhood

 Work Areas  Amenities

Types
Sizes
Equipment
Special Electrical Needs

Lunch Rooms
Coffee Bars
Lounge
Rest Rooms

 Lease Length  Parking

Lease Term (Length)
Extension Options

Number on Site
Total Required
Cost

 Growth Projections  Mechanical Systems

3 year
5 year
10 year

Elevators
HVAC
Off Hours
Operation

 General Feel  Identity

Spacious or Efficient
Lighting
Quality

Signage
Visibility

 Conference Rooms  Image

Seating capacity
Number
Image
Public / Private

Type of Building
Location in Building
Location on Floor
View
Building & Floor
Size
Quality of Improvements

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