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Office Space Planning Checklist


The key to getting the best deal on office space at the right location is to define and understand your needs and wants at the outset. Discussing these details with key employees, a real estate professional and your space planner will ensure that your needs get met. 

Here are a variety of issues that should be considered prior to commencing the office space location decision process:


office space bullet Features office space bullet Site Accessibility

Best 3 Features of Current Space
Worst 3 Features of Current Space
Most Important Features

Freeway Access
Public Transportation
office space bullet Timing office space bullet Layout Type

Occupancy Date
Time Line for Process

Offices vs. Open Work Areas
office space bullet Location office space bullet Employees

Geographic Location
Access

Number
Sizes of Offices & Work Areas
Windows
Special Needs
office space bullet Budget / Cost office space bullet Lease Options

Budget High, Low and Realistic
Costs of Relocation

Expansion
Extension
Termination
Contraction
First Right of Refusal on Adjoining Space
office space bullet Reception Area office space bullet Security

Seating
Upgrades

Building
Neighborhood
office space bullet Work Areas office space bullet Amenities

Types
Sizes
Equipment
Special Electrical Needs

Lunch Rooms
Coffee Bars
Lounge
Rest Rooms
office space bullet Lease Length office space bullet Parking

Lease Length
Extension Options

Number on Site
Total Required
Cost
office space bullet Growth Projections office space bullet Mechanical Systems

3 year
5 year
10 year

Elevators
HVAC
Off Hours
Operation
Special Electrical Requirements
office space bullet General Feel office space bullet Identity

Spacious or Efficient
Lighting
Quality

Signage
Visibility
Hours of Operation
office space bullet Conference Rooms office space bullet Image

Seating capacity
Number
Image
Public / Private

Type of Building
Location in Building
Location on Floor
View
Building & Floor
Size
Quality of Improvements


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