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Office Space Planning Checklist


The key to getting the best deal at the right location is to define and understand your needs and wants at the outset. Discussing these details with key employees, a real estate professional and your space planner will ensure that your needs get met. 

Here are a variety of issues that should be considered prior to commencing the office location decision process:


Features Site Accessibility

Best 3 Features of Current Space
Worst 3 Features of Current Space
Most Important Features

Freeway Access
Public Transportation
Timing Layout Type

Occupancy Date
Time Line for Process

Offices vs. Open Work Areas
Location Employees

Geographic Location
Access

Number
Sizes of Offices & Work Areas
Windows
Special Needs
Budget / Cost Lease Options

Budget & Cost

Expansion
Extension
Termination
Contraction
First Right of Refusal on Adjoining Space
Reception Area Security

Seating
Upgrades

Building
Neighborhood
Work Areas Amenities

Types
Sizes
Equipment
Special Electrical Needs

Lunch Rooms
Coffee Bars
Lounge
Rest Rooms
Lease Length Parking

Lease Length
Extension Options

Number on Site
Total Required
Cost
Growth Projections Mechanical Systems

3 year
5 year
10 year

Elevators
HVAC
Off Hours
Operation
General Feel Identity

Spacious or Efficient
Lighting
Quality

Signage
Visibility
Conference Rooms Image

Seating capacity
Number
Image
Public / Private

Type of Building
Location in Building
Location on Floor
View
Building & Floor
Size
Quality of Improvements