The Office Leasing Process

The office leasing process can be a frustrating experience. An important key to a successful outcome is to make sure you allow enough time to find, negotiate and to allow for any tenant improvements that will need to be completed before moving in. An experienced and reliable Office Tenant Representative can make a huge difference in the successful outcome of your acquisition of office space.

In the long run, you will end up way ahead in not only the rent you pay but also in avoiding mistakes. They know the office leasing process and will be able to ensure you don't make any costly mistakes. Don’t be afraid to ask your prospective brokers questions to make sure they can perform for you. Find a Tenant Rep.

Leasing Process and Timing

1. Define basic space requirements: 1 day
2. Selection / interview with support team: 1 to 7 days
  • Space Planner
  • Interior Design (if desired)
  • Attorney / CPA
3. Determine alternatives available: 7 to 14 days
  • General market knowledge of
    "deals" available
  • Search of database
  • Verification of terms and conditions
  • Review list of alternatives
4. Narrow down alternatives: 7 to 14 days
  • Inspection tours of likely alternatives
  • Selection of 3 - 5 best alternatives
  • Space planning of best alternatives
  • Review and re-draw of space plans
  • Selection of top 2 - 3 alternatives
  • Request for proposals on top alternatives
5. Analysis of proposals and alternatives: 1 to 7 days
  • Financial analysis
  • Layout efficiencies
  • Intangibles and goal analysis
6. Final selection: 7 to 30 days
  • Choose top alternative
  • Establish terms required
  • Prepare and present counter-offer
  • Approve, re-negotiate, or select other alternative
  • Review lease for business points
  • Review lease for legal points
  • Review Workletter
  • Re-negotiate lease terms
  • Sign lease
7. Tenant improvement build-out: 30 to 120 days
  • Monitor progress
  • Report progress
  • Final walk through check
Time to Allow
Before Tenant Improvements: 24 to 103 days
Including Tenant Improvements: 54 to 194 days

5 Keys to Getting the BEST Deal on Your Next Office Lease (on
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