9 Tips to Reduce Your Occupancy Costs

reduce occupancy costs

Reducing your occupancy costs is a top priority for any business. Not only does it free up more money to reinvest in the company, but it can also make you more competitive in the market. Here are 10 tips to help you get started:

What are occupancy costs exactly?

When you are looking at your occupancy costs, you are not only looking at the rent that you have to pay for space, but also the other expenses involved with having employees. This will include things like taxes, maintenance expenses, insurance, and utilities. Occupancy costs can also include additional costs, like payroll if you are leasing staff at the building.

1.  Reduce utility costs

A number of factors contribute to a business’ utility expenses, including the type and age of equipment, the space’s location, and insulation, as well as energy-efficient or legacy lighting systems. To reduce your monthly expenses from utilities, consider setting up a meeting with your property manager to discuss these pain points. Your business electricity bill can be reduced by comparing the prices of different providers and choosing a better provider if there is one. In some cases, you may be able to upgrade energy-efficient lighting with LED bulbs or install occupancy sensors in the lights.

Alternatively, if your building has central air conditioning and heating systems, you can ask about installing zoning controls, which could lower utility expenses by allowing you to only heat and cool spaces that are occupied.

2.  Consolidate network technology

Many companies run multiple network cables in different wiring closets, which often ends up becoming a messy and overly complicated system. To save on connectivity and hardware costs, consider running Ethernet cabling throughout your office space and connecting all of your devices to one location. This way, it will be much easier for tech support to troubleshoot problems if your entire network is running from the same source. In addition, consider investing in a wireless local area network (WLAN) to reduce installation costs and allow employees to work more flexibly throughout the office without being confined to their desks.

3.  Evaluate your cell coverage

If you have spotty coverage at your business, then your cell phone carrier may be able to provide you with a mobile repeater. This small device receives the signal from your cell phone service provider, which it then amplifies and broadcasts throughout your building. The result is better coverage for everyone on your network, allowing them to use their phones more easily and making them more efficient overall!

4.  Utilize the space in your closet

Closets are often underutilized, much to the detriment of many businesses’ bottom lines. If you have extra storage space in your office building’s closet, consider renting it out to another company that has a similar need for storage. You can charge an hourly or monthly fee for use of the space, or include it in a larger storage unit that you rent out to multiple companies. Keep in mind that this is an unconventional option, so check with your property manager before you make any final decisions.

In addition, if you have a large supply closet or huge bank of lockers in the office, consider leasing them out to employees who need extra storage for personal belongings.

5.  Get rid of old technology

Old equipment can take up valuable office space, while also being less energy efficient than newer models. To reduce your overhead expenses, consider selling or recycling your old devices and replacing them with new ones. This will free up valuable space, while also ensuring that your office stays up to date with the latest technology. Old devices use more power, which means more money out of your pocket, so it is important to follow through with the plan to get rid of old devices.

6.  Leverage wireless printing

Most people have gone completely digital these days, which means that they no longer need access to printers on a regular basis. Consider setting up a wireless printer for your employees to use whenever they need it, so you don’t have to pay for the space and hardware costs of keeping an old-fashioned printer on hand.

7.  Perform regular maintenance

Making sure that your building is in good condition will save money in the long term, as it can lengthen the life of its equipment and keep repair costs down. To maximize the value of your office space, consider hiring a team to perform regular preventative maintenance on all of your systems and appliances. If your water heater, HVAC system, or any other piece of equipment breaks down, not only will you have to pay for the cost of replacing it, but you’re also losing out on money that could have been saved by performing regular maintenance in the first place.

8.  Separate workspaces

There are many benefits to telecommuting, including reduced overhead costs and an improved work/life balance. If your employees have been requesting the ability to telecommute or work from home, consider converting a portion of your office space into a “flex room” where they can go to make and receive calls and finish projects. This room will serve as a quiet, distraction-free retreat for employees who are working remotely. They can also take advantage of any other benefits that you offer your full-time employees, such as gym memberships or medical insurance.

9.  Look for energy credits

Energy costs can take a sizable chunk out of your business expenses, so it’s important to look for ways to reduce them. Many utility companies offer rebates and credits when you are working to upgrade or replace equipment that is less energy efficient with something more high-tech. Be sure to check with your local provider often-rebates change frequently!

Reducing your occupancy costs can be as simple as making a few small changes in the way you use your office space. By following our tips, you can free up valuable square footage and save money on energy bills, repairs, and replacements. Keep in mind that these are just some of the many ways to reduce your overhead expenses-talk to your property manager or facilities team about other options that may be available to you. With a little bit of effort, you can make sure that your business is running as efficiently as possible!

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Simple Tips on How to Make Business Meetings More Effective and Engaging

business meetings

With the ever-growing reliance on technology, business meetings have become a thing of the past. In today’s world, team members work remotely worldwide and communicate through email or Skype chats. However, there is still value in having face-to-face interaction now and then, and meeting in person can make your team more productive and engaged! Here are five simple tips to make your next business meeting more effective wheter in-person or online:

Have a Clear Purpose For the Meeting

People waste a lot of time in meetings, and sometimes it’s because they don’t have a purpose. Before you even think about organizing the meeting, ask yourself what you want to accomplish and what results or action items you should take after the session is over.

Make the Most of Technology

Technology can help you be more productive and efficient in your meeting. The best way to do this is to incorporate conference room technologies like video conferencing software, projectors, and screens in your discussion. Most people are not located in one spot these days, so it makes sense to use software that allows them to see each other’s faces.

If you’re holding a meeting remotely, use tools like Skype or Google Hangouts to allow screen sharing and collaboration. This way, team members can see each other’s faces and work on projects together in real-time. Always ensure you have a reliable internet connection!

Keep Your Meeting On Task

Since everyone will not be working from the same location, it’s easy to get sidetracked. Before your meeting starts, make sure everyone knows what you will be discussing and a clear plan for how long each part of the discussion should occur.

Include Action Items In Your Meeting Agenda

Even if you’re not holding an official “meeting,” it’s important to have action items after you talk through an idea or concept. Assign each person what they should be doing in the meeting, and make sure everyone agrees upon deadlines, so no one feels overwhelmed or left out of the process.

End on Time

No one likes to feel like they’re being rushed, but if your meeting is going over its allotted time, it can be disruptive. Try to end on time (or even a little early) so people don’t feel frazzled and stressed when they have to get back to work.

Create Safe Spaces For Discussion

A big part of having effective meetings is ensuring that everyone feels comfortable speaking up. This means creating an environment where people feel safe to share their opinions and are not afraid of judgment or ridicule.

Encourage Participation

When team members feel like they’re a part of the process, they’re more likely to be engaged and productive. Try to get everyone’s opinion on the topic at hand, so you have a more diverse range of responses.

Be Open to Feedback and Criticism

Sometimes people will share information that might not be what you want to hear, but it is crucial for your business. If someone has constructive criticism or feedback about an idea, try thanking them for their input and see if you can incorporate it into your final product.

End the Meeting with a Summary

When the meeting is over, take a few minutes to summarize what was discussed and what action items were assigned, which will help everyone stay on track and make sure nothing falls through the cracks.

Use Presentation Software for Easy Collaboration

When you’re working on in-person and online presentations, presentation software is key, allowing everyone involved with the project to be up-to-date at all times and giving them access to any files they might need, like graphics or videos.

There are various presentation software options on the market, such as Google Slides. It’s cloud-based so that team members can access it from anywhere, and it has a ton of features that make collaboration easy, like commenting and chat tools.

Use Collaboration Tools to Create a Productivity Suite

With the right tools, like Slack, Google Docs, and Trello, you don’t always have to meet in person or on video chat software! This way, team members from all over the world can share ideas without being in the same room. You can also use these tools to create agendas, take notes, and track deadlines.

Have a Unique Meeting Format for Each Situation

You don’t always want to meet face-to-face or always have a conference call. If you’re looking to energize your team, try holding an in-person meeting at a fun location like a restaurant or bar. And if you need to get something done quickly and efficiently, consider using video chat software so everyone can see each other’s faces.

Good business meetings are about good preparation. Using the tips above, you can create more engaging and productive business meetings that help your team become better at what they do.

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Ship Parcels the Right Way With These Simple Tips

With all the changes related to delivery times with the USPS, you may want to consider other options when it comes to shipping business parcels. Most businesses ship parcels at some point. If you do, it’s important to make sure that they arrive in good condition.  There are many things you can do to ensure this, including taking into account how the parcel might be affected by weather or other conditions on its journey. You should also find out if your recipient is expecting anything before sending them an untracked parcel. These are just some of the tips available in this blog post to ship parcels, so read on.

Choose the right courier service

One of the primary things you should consider when shipping a parcel is the courier service you use to send it. There are many different services available, so make sure that you choose one which will be able to get your parcel there on time and in good condition. Take the time to explore online resources. There are a number of services that can help you choose the right courier service. One to consider may be Coolparcel who can help you – Contact Coolparcel here if you want to know more about the various pricing costs of different shipping companies among others. Using a serviced like this is one way you can be sure that you’re making the best decision for your needs.

In choosing the right courier service, you need to consider how long your parcel might take to get there and what the weather is doing at that time. You should also find out if your recipient is expecting anything before sending them an untracked parcel, as you don’t want any nasty surprises when it arrives. Keep in mind that the best way of ensuring that a package reaches its destination safely and on time is to choose the right courier service.

Let your recipient know a package is coming

It’s important to find out whether or not your recipient is expecting a parcel before sending one, as they may not be prepared for it. This can lead to problems such as the recipient being out when the parcel arrives or not having enough space to store it. In some cases, you may even end up paying return postage if the recipient doesn’t want your parcel. It’s always better to be safe than sorry, so take the time to find out if your recipient is expecting a package before sending them anything.

Consider how the weather might affect delivery

Parcels are often delayed during periods of bad weather. This means it’s important to think about whether or not your parcel will be affected by the conditions it will be traveling through. If you’re sending something during a hot spell, for example, you may want to add some coolant. You might also want to consider packaging your parcel in an airtight container if you’re worried about it getting wet. On the other hand, if you’re sending something when it’s cold, make sure that the contents are warm and dry before sealing the package. If possible, avoid placing your parcel outside in adverse conditions or direct sunlight, as this could affect how quickly it gets to its destination.

Pack the parcel securely

When packing a parcel, it’s important to make sure that everything is secure. This means using strong tape and ensuring that there are no loose items inside which could cause damage during transit. If you’re sending something fragile, take extra care to pack it securely inside a box. If you’re sending something which is not fragile, ensure that it will be able to withstand the shipping process and any conditions outside of the courier service’s control.

Packaging your goods correctly can help them arrive in good condition. You should also avoid using too much packaging material, as this can often lead to frustration when recipient tries to open it. Additionally, if you are sending something fragile, take extra care to add bubble wrap or other cushioning and to package it securely so that it will not break during transport.

Label the parcel correctly

It’s important to label your parcel correctly before sending it, as this will help the courier service to identify it quickly. In labeling your parcel, make sure you are aware of the courier services labeling requirements, particularly when sending parcels through different types of carriers. For instance, some courier services require you to put a label on the front of your parcel, while others may want it attached to the side or on top. You should also be aware that some carriers might ask for additional information, such as tracking numbers and contact details.

Ensure that your return address is visible too

It’s very important to include all required information in the label that you place on your package, and this includes a return address. Not only will this help the courier service to identify who it is from if they find an abandoned parcel, but it’s also important if there is any damage or loss during transport. Make sure your contact information such as address and phone number is included so that you can be contacted if necessary.

Ask for help when sending a parcel abroad

There might be occasions where you want to send something outside of your country, and in these cases, it’s best to ask for help from an expert. This could come in the form of customs clearance or even courier services that specialize in shipping parcels overseas. By using an expert in this field, you can avoid any potential problems which could occur when sending a parcel abroad. Rest assured that your goods will be in safe hands when you use a specialist to send your parcels.

When you ship parcels it can be tricky because many things need to be taken into account. By following these simple tips, however, you can help to ensure that your parcel arrives safely and on time. So what are you waiting for? Get packing!

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6 Tips To Help You Have A Clutter-free Office

clutter free office

The working environment of an office says a lot about the employees and the brand as a whole. When potential clients come to your office, you need to give them the best first impression of both your services and the organization of your office. A Clutter-free Office helps.

A good and clean work environment is a breeding ground for brilliant ideas and getting the job done. But not to worry, fixing and reorganizing your office doesn’t have to be a week-long process. There are several quick ways to make your workspace more effective. These include;

Get Rid of Old Papers

For some reason, people like to leave old and useless papers lying around in the office in cabinets and file folders. These unnecessary documents bulk up the room and make it harder for you to keep the surroundings tidy as one or two pieces of paper are always poking out. In this age and time, the use of paper is quickly phasing out as people are looking to store information more efficiently. Consider using an effective storage system like Dropbox, where you can scan documents and store them online. This method of file storage will save you a lot of space and unclutter your office.

Keep Cords in a Cable Box Organized

There is nothing more frustrating than tripping over your cable, getting hurt, and damaging your device at the same time. Exposed cords can be a real hazard in the office and a cause of clutter as well. A couple of power cords and cables splattered over the floor can make a semi-organized office room look disarrayed. This is why you should consider getting a cable box to keep all your cords and chargers in one safe device that comes with charger slots. There are several types of cable organizers available on the market, with a lot of them being relatively cheap. It’s well worth it to never get cables tangled again.

Get a Storage Unit

This is popularly used in many offices now, especially when there is so much clutter to be safely put away. Office supplies that need to be easily accessible can be readily stored in holders or containers that don’t occupy a large space. While the not-too-used supplies can be stored in a labeled container that could then be stored in a secure self storage unit. These containers or holders don’t have to cramp your office’s style as there are a variety of decorative versions available on the market. Using these containers will help you keep similar items in one simple location and create more room for new office items.

Make Use of a Label Maker

Label makers make your life a whole lot easier, especially if you work in an office filled with several items that need to be separated and stored. When using containers, you must label each holder according to the group of items placed in them. This will save you a lot of time looking through container after container and box after box for a stapler re-fill when you could have easily labeled it. Using a label maker is a good way to quickly update and add labels to any container in your office and keep track of supplies. They are relatively inexpensive, so you can get them now and begin reorganizing your desk.

Organizations rely heavily on compartmentalization

When you don’t decide where an item belongs on your desk, it will decide for itself where it belongs, which is everywhere. Supplies lying around your desk are anarchy, a jumbled up of tools that just make a cluttered mess. If you want to keep your desk organized and prevent anarchy, you need to map out a space for each item and be intentional about it.

Keep the papers at the mail station and the printer at your office’s printing station. As long as it has a use, it should have a designated spot decided by you beforehand to avoid disorganization.

For extra storage, use a rolling cart

The truth you need to learn about storage is that it is never enough. One or two sizeable additions later, and you may be searching for some space to store a label maker or extra files. This is where a trolley or roller cart can be a lifesaver, with these portable and moveable storage units you can store your supplies. They are great for added storage, and also if you need to move around all day, their in-built wheels give you unlimited flexibility.

The Importance of an Uncluttered Workspace

  • increased confidence: You know that feeling you get when you invite a visitor or guest into your previously untidy room, which you have just cleaned up? That confidence boost is the same when you receive a client or your boss in your office. You become more confident in your words and ideas, knowing that your office is spick and span. They can see you get the job done.
  • It improves productivity: There is a certain psychological effect to having your room in order when you’re in it. It is scientifically proven that your brain is only as organized as your working space. So, if you need to brainstorm or you are searching for extra vigor in your work, consider cleaning out the waste bin and organizing your office, you would be surprised.
  • Easy location: When you are in work mode and on the grind, you don’t want to spend unnecessary time searching for your supplies. When you keep your things in order, you know exactly where they are, and this helps keep you in flow while you work.

Finding a way to keep your office and desk tidy and organized is good practice for anyone looking to run an efficient business or be a good employee. Keeping your office space impeccable is a trademark trait of successful people, so it’s a trait you would like to have. You don’t have to overhaul everything at once, as that may be too overwhelming. A good way to start is by removing what doesn’t belong from the space and then moving up from there.

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A Guide for Creating Your Perfect Office Space

perfect office space?A happy, healthy workplace is the key to success, and creating the right office space can make all the difference in your company. It’s not enough to simply furnish your office; it needs to be functional. The design of your office should reflect your company’s values, culture, and personality. The office is the place where productivity, creativity, and collaboration happen on a daily basis, which is why it’s essential to set up your space so that it promotes these qualities. But how do you get started? Designing your perfect office space requires careful consideration of factors like budget, floor plan, ergonomic seating, lighting, and more. Fortunately, we have compiled this guide for designing the perfect office space that will help you get started on building your dream workspace today.


The first step in creating the perfect office space is the lighting. You should ensure that you have plenty of natural light coming into your office as this will improve the mood of your employees, which will lead to increased happiness, and, as a result, improved productivity. However, you should also ensure that there is artificial light to brighten up dark corners and make sure that during the colder winter months that the office doesn’t seem dank; this will ensure that your team is happy even when the weather outside is dreadful and dark. You should also consider providing desk lamps as this will help reduce the strain on your employee’s eyes as they look at their screens for long periods.


The next step is making sure you have the best furniture for your office. Consider adjustable desks and ergonomic chairs to improve the comfort of your employees as this will show you care and lead to more motivated staff members, which will boost the overall productivity of your team. As well as desk and chairs, you should also make sure your break and lunch rooms have comfy couches and tables where they can eat, which will give them the ideal space to get away from work and recharge for the next part of their workday.

Finally, you should always have spaces for meetings to take place, whether that’s for your staff to collaborate on projects or for you to entertain clients, and to achieve this you will need a conference room. When designing a conference room, you should consider the table size as it will need to seat enough people to be functional without making the space feel cramped. If you need help designing your conference room, you can get plenty of inspiration and expert advice from Branch Furniture’s article. This will allow you to have more of an understanding of what a conference room needs, as well as your office space in general.


While you may not be able to control the overall clutter throughout your office and on your employee’s desk, you should make sure you don’t overcrowd your space with too many pieces of furniture or accessories. A cluttered space will feel cramped, and this can reduce productivity, which means you need to consider the space you have when designing your office to ensure that the atmosphere is conducive to creativity and productivity.


Consider the color scheme of your office as the design can impact the overall environment and how your employees respond to their workspace. The perfect office space typically creates a light and airy aesthetic, which is ideal for productivity, but you shouldn’t be afraid to add some color. Your office should be balanced with neutral tones to improve the flow of natural light and colors to enhance your brand image, and by creating this balance, you will boost the productivity of your staff.


As well as ensuring you reduce clutter by not crowding your office, you should also provide storage for paperwork and other business-critical work. Storage in the form of shelves, bookcases, drawers, and filing cabinets will provide your staff with plenty of options to keep their desks clear of mess which will, in turn, increase their productivity as they won’t be spending too much time searching for what they need to finish any of their daily tasks or projects.


Boost the moods and productivity of your staff by providing refreshments around your office. Little details like this show your team that you care and give them something to look forward to during the day, as well as ensuring that they have eaten properly as a poor diet can lead to reduced energy levels which could impact productivity. You could provide coffee and tea for them to drink, as well as healthy snacks that will help give them a boost during longer portions of the day, which will help improve their happiness, energy levels, and productivity. Some companies provide refreshments daily, whereas others have special weekly events where they supply lunch or something special for their employees to enjoy. Whatever you choose, your team will appreciate the effort and look forward to enjoying the refreshments you provide.


Taking these 6 considerations into account will help in developing your perfect office space. Of course, you need to start with an office in a good location in which you can implement these suggestions. If you are looking for office space where you can create your perfect office, we can help with our network of 1,000 top local reps. Just let us know and we will put you in touch. No obligation and no cost.

Office Security: Access Control Systems

access controlOffice security should be a priority for all types of businesses. Access control systems are an excellent option if you want to upgrade your building security or shift from the usual key entry systems. They offer simple security management that is overly flexible and scalable. This ensures that the right people are granted access to the right areas of your facility. This guide outlines some important things to know about access control systems.

What Are Access Control Systems and How Do They Work?

Despite being a common trending term, most people and business owners don’t have a perfect description of “what is access control.” An access control system typically allows and restricts entry to a room, building, or designated area. Unlike key entry systems, access control systems are electronically powered to control access at a specific time.

Employees who want to access controlled locations should provide their credentials. This could be physical, such as key cards, or digital, such as mobile devices with cloud connections. The person submits an access or unlock request to the card reader, which sends information to the access control unit for authorization. The unit triggers the door or gate to open if the credentials are allowed.

Besides simplifying employee access, access control units have a simple management portal or dashboard. Office administrators, heads of security, and IT managers can regulate who can access specific areas through the dashboard. Managers can create or schedule access settings based on employee shifts, job title, employee rank, allowed access time, and more.

Benefits of Access Control Systems

Upgrading your security systems is important for ensuring that your business is secure. Regardless of the size of your business, installing automated control systems can protect employees while enabling administrators to identify who can access their premises. Key benefits of these systems include:

  • Ease of access – Access control systems allow administrators to streamline employee access to various areas of the business. Once they have given authorization, employees can easily access their workstations. This eliminates the complexities of juggling many keys to find the right one for a specific door.
  • Eliminating traditional keys – Using traditional keys in your business has several drawbacks. For instance, restricted areas require individual keys. Large buildings with many locks mean more keys. For janitors and other high-ranking officials, this means carrying bulky key rings that bring a lot of confusion. Using an access control system saves a lot of time and eliminates frequent visits to locksmiths.
  • Money-saving – Access control systems save money that would otherwise be spent on locks and hiring security personnel. The system can verify everyone’s credentials before granting access, eliminating the need to hire security personnel. You can also integrate these systems with lighting and HVAC systems, such that lights turn on when someone enters the room and shut off as soon as they leave.


Access control systems also restrict visits from unwanted visitors, help businesses keep track of who enters and leaves business premises, mitigate data breaches, and reduce theft, generally creating a safe working environment. The system is a great solution to your security needs and should be part of every business’ physical security network.

If you are looking for a office space to lease or rent, we can help with our network of 1,000 local reps. Just let us know and we will put you in touch. No obligation and no cost. Our services and the services of our reps will not cost you anything.

How Landlords Keep Office Building Garages Clean

Office Building GarageEver wonder what Landlords need to do to keep office building garages clean? Your office building parking garage is a potential breeding ground for bacteria, mold, and fungus. These contaminants will not only affect your employees’ health but also their productivity! Landlords  take steps to clean the garage, but what do they do? We’ll share some best practices in this article.

Pressure Washers

A pressure washer is a great way to clean the garage. It will remove all of the dirt, dust, and debris from the surface. There are 4 kinds of gun pressure washers that are the most common. They include electric, gas-powered, cold water, and hot water pressure washers.

The best one to use for cleaning those hard-to-get spots in a garage is the electric pressure washer. It is more affordable than the other types of pressure washers and it is easy to use. You just need to plug it into an outlet and you are ready to go. The electric pressure washer produces a high level of pressurized water that will quickly clean the surface.

There are also truck mounted pressure washing systems that are eco friendly. Some even bring in their own water and vacuum up 98% of it at the end of cleaning, to be recycled for future use. Of course, a gun pressure washer will still be needed for the hard-to-get places that a truck can’t get to.

Grime Seals

Grime seal is a great product for cleaning the garage floor. It will make it look new again and protect against further staining or damage to the surface. This type of floor coating can be applied both indoors and outside. You just have to apply one coat with a roller, allow time for drying, then apply another coat in the opposite direction with a brush. The grime seals are available in several different colors so you can choose what color looks best on your garage floor depending on whether it is near an entrance or not.

Floor Coating

Floor coating is another product that will protect the garage floor against damage. It is made of a petroleum-based material which means it has great adhesive power to adhere to concrete surfaces. Floor coatings are available in several different colors, textures, and finishes so you can choose what works best for your needs depending on whether there is an entrance or not. This type of coating also does not peel up like regular paint when exposed to weather conditions over time because it adheres very well between layers.

Garage Door Cleaning

The garage door is often one of the dirtiest parts of the garage. It can get dirty from all of the dust and debris that accumulates on it over time. To clean it, you will need a ladder, bucket, hose, and soft-bristled brush. The best way to clean it is to start at the top and work your way down. Be sure to rinse off the brush frequently so that the dirt does not accumulate on it. This will make it difficult to clean later on.

Floor Mats

Floor mats are great for keeping the garage clean. They will trap all of the dirt and debris that falls to the ground as cars come in and out of it through the garage door. The best way to use floor mats is at each entrance into the garage so that people can wipe their feet before entering. This will keep any excess dirt or pollutants outside, where they cannot damage your floors indoors. It also creates a barrier between dirty shoes coming inside versus just having them touch regular flooring surfaces directly without anything to protect them first.

Brush and Dust Mop

A brush and dust mop is a great way to clean the garage floor after pressure washing it. You can use them together or separately depending on what works best for your needs. If there are areas that need more attention than others, you may just want to focus on those with the dust mop first before moving on to other surfaces. The bristles of the brush will get into any grooves in between tiles so that all loose debris is removed from them too. Then when you switch over to using a dry dust mop, this will pick up anything left behind like dirt particles and small rocks in crevices where they could scratch certain spots if not properly cleaned out beforehand.

A clean office building parking garage will not only will keep employees happy and healthy, but also impact the impression clients have when they come to visit. When you are negotiating a lease, make sure and inquire about the garage cleaning schedule.

If you are looking for an office building to lease office space, we can help with our network of 1,000 local reps. Just let us know and we will put you in touch. No obligation and no cost.

How To Perform A Comparative Lease Analysis

lease agreementPicture this: your office space is currently located in an area with a poor business environment, so you want to rent a new office space to enable you to run business operations efficiently and effectively.

You engage a tenant rep to look out for your needs. A few days later, they return and show a list of spaces based on your requirements. They also provide a comparison of the properties on the list, advising on which is a better match for you based on cost-effectiveness and your needs.

What the tenant rep will provide you is both lease analysis and comparative lease analysis. First, they carry out a lease analysis to come up with options that match your needs. Then, they compare these options to tell you which is more cost-effective.

What Is Comparative Lease Analysis?

Comparative lease analysis is comparing two or more lease options to see which has better advantage in terms of cost.

Imagine this: two friends, Mr. A and Mr. B, rent office spaces for themselves at different rates. Mr. A’s is priced at $150,000 a year, while Mr. B’s is at $180,000 per year. Two years later, Mr. A has already spent $450,000, while Mr. B, $410,000. On the surface, Mr. A’s rent is cheaper. But, here’s the catch: he pays for maintenance and repair, as well as all outside structures of his rental space. On the other hand, Mr. B’s landlord handles everything concerning maintenance and repair, and doesn’t require his tenant to pay for any structure while occupying the property.

You can see that if Mr. A had carried out a comparative cost and lease analysis, he would’ve made a more informed rental decision and wouldn’t have spent as much as he does. This type of scenario is why lease analysis is essential.

It’s much more efficient to semi-automate the calculation when you have a number of options to consider, which you can do in Excel by learning more advanced formulas in a training course like Acuity Training.

Factors of a Comparative Lease Analysis

While the overall cost of occupying a property is the major reason a comparative lease analysis is carried out, other factors could also influence the price of leased properties. A few of these factors include:

  • Luxury Level

How luxurious the property is will play out in determining its price. So, carrying out a comparative lease analysis, you can’t compare a property that has gold fittings with another that has gold-coated fittings. Their classes are different.

  • Location

It’d be wrong to compare higher quality properties areas with lower-class ones. Yes, they may have the same layout, the same size, and the same level of luxury, but the perceived value of the location will always be the main determining factor as to the price of the property. So, consider the location when analyzing a lease for office space.

  • Age

A brand-new property can’t be the same as another property that’s 23 years old in the same location. The newer property will turn out to be more expensive than the older one. Therefore, the duration of a property is another influencing factor for lease analysis.

  • Income Generation Capacity

If you’re looking for a property for business purposes, you’d have to know how viable the location is for your kind of business. Understanding how much your lease will generate in positive net income is a must.

Steps And Approaches When Performing Lease Analysis

While a comparative lease analysis compares two or more lease options, a lease analysis is the individual analysis of properties—it’s the step taken before comparative analysis.

A lease analysis is a process of using several tools and procedures to gather and organize economic and financial data that educate you on what type of lease would be of more advantage for you (the lessee) and acceptable to the lessor (renter or the party that receives payment from you).

Here’s are a few of the items to consider in a lease analysis:

  • Look Out For Basic Details

Details like the physical address, the renter’s name, and contact information can be used to perform lease analysis. The state and date the lease was signed, the date indicating the beginning and end of your stay for that particular lease fee, options for lease renewal, and policies that guide rent increments can also help when you’re comparing lease options.

  • Be Sure Of The Extra Fees

Knowing what you have to pay for aside from the rental fee can serve as a tool for lease analysis. Fees like upfront security deposits or parking fees should be clearly understood. As should any cost pass-throughs. You don’t want to be in a situation where fees you didn’t care about will be demanded of you and eventually cause unnecessary hitches between you and the landlord of the property.

  • Repairs And Maintenance

In the long run, you may end up spending a lot on repairs and maintenance. So, be familiar with the requirements when comparing lease options. The lease will tell you aspects of the repair and maintenance the Landlord will handle. If the proposition isn’t fair enough for you, consider other lease options.

  • Look Out For The House Rules

Make sureto read the rules and regualtions in the lease agreements. Some office space rules can be far-reaching, outlandish, and even discriminatory. Some of these rules could be maximum occupancy, parking and storage, property alterations, quiet hours, and insurance requirements, among others. Understanding these rules will keep you out of unwanted troubles and help you analyze your lease options.

  • Quit Notice

The lease should explain the grounds on which you can be served a quit notice, as well as the duration of the notice. Otherwise, analyze your lease budget and consider other lease options.

  • Involve An Attorney

Sometimes, the letter A doesn’t mean the letter A, and you may be misled by the landlord to believe otherwise as stated in the lease. That being so, get an attorney to read through the lease document and explain everything to you. You should understand the legal implications of the lease you’re signing.


Both lease analysis and comparative lease analysis are crucial steps in the process of renting an office space and improving productivity. We have mentioned a few items here, but a professional tenant rep can help with a fuller list of items to consider. A tenant rep will not cost you anything. They will save money and ensure you avoid costly mistakes. As in residential real estate, they will represent you, but be compensated by sharing a commission with the Landlord’s’ agent or be paid directly by the Landlord. Contact us today if we can help you find a great tenant rep.

Moving Your Business During the Holidays

Moving Your Business

Moving your business from one office to another can be a lot of work. Moreover, it never feels like a good time to do it. Packing and moving can take a lot of time and disturb day-to-day operations in the office or even impact sales. That’s why one of your best solutions is to relocate over the holidays. In this article, you’ll find some of the most important things to know if you’re thinking of moving your business during the holidays.

Why Moving Your Business During The Holidays Makes Sense

The holiday season is a generally slower time of the year for many firms. Moreover, during holidays is when workers get most of the time off during the year. As a result, there are usually fewer people around the office. This means that the equipment, computers, furniture, and other items can get packed with fewer people in the way. Your workers will not be frustrated when dealing with extra noise or items that they need are already packed and on a moving truck.

If you’re planning on moving your business, don’t wait to do it after the holidays. After the holiday season is over, people will start coming back to the office in larger numbers, refreshed from the break, and the chaos of relocating could seriously disrupt their productivity.

Plan Your Office Move Ahead Of Time

As with any relocation, it’s critical to meticulously plan and organize every detail in order for the process to run smoothly and on schedule. This is true even if you’re not moving your business during the holidays. However, planning ahead can make a huge difference during the Christmas season. First, staying organized as the holidays approach can be very challenging, but you shouldn’t give up on your planned timeline. And, second, by planning everything a few months ahead, you won’t have to struggle to find movers at the very last minute. According to Verified Movers, the holiday season can still be a very busy time of the year for most moving companies.

Most Important Steps Of Planning An Office Move

While we did emphasize the importance of planning a move ahead of time, it’s not only about hiring the movers in time. There are plenty of things you should plan when moving your business during holidays. Some of them are:

Create an office relocation strategy

If it’s not possible to move the entire office at the same time, decide what parts should be moved first. For example, some departments are more valuable than others or have more stuff. Take everything into consideration and plan the move in a way that makes the most sense to you and your employees. If a department is still in the office during holidays, consider moving them last to disturb them the least.

Form a moving team and assign duties and responsibilities

While helping an office move most likely isn’t in your employees’ list of duties, they can still help out if you need them to. Make sure you’re explicit about your expectations while also acknowledging that relocation is not part of their regular job responsibilities. Most of the time, your employees would be happy to help out if you just ask.

Make a plan for your new location

If you’re moving your business to a new space, you need to figure out the layout of the future office. Try to visit the new space at least once or twice before the move to get a feel of the place and decide what department will be located where. However, take into account how things worked back in the old office. If everybody is used to HR and payroll being right next to IT, consider placing those two departments near each other again in the new place. This will help people get used to the new space more quickly. Moreover, even before you sign the lease, make sure the new office space fulfills all your needs.

Hire a reputable commercial moving company

Don’t hire the first commercial moving company whose ads you see online. Instead, interview a few companies, get their quotes, and check online reviews to make sure you hired the best movers.

Getting ready for the actual move

This includes everything from packing up to moving day. When packing, make sure all boxes are clearly labeled so they don’t get mixed up at the new office. Moreover, if you have an organization system in place, don’t give it up after the move. And, if you don’t, moving is a great time to start one. With just a few changes, you can organize your new office which, in turn, can improve your productivity.

Discuss The Relocation With Your Employees

It’s not all just about the physical move; you also have to adequately prepare your employees for the upcoming change. That’s why it’s important to lead the entire process by being open and honest with your employees. When you announce the incoming relocation, make sure you answer all of their questions. The most important piece of information to give them is how the relocation will affect their daily routines. Let them give you feedback and make sure they feel heard if they have any concerns.

Throw A Party To Celebrate A Successful Move

Once everything is done, host a special gratitude gathering to show off your new office. This is a fantastic way to express gratitude to your staff and clientele for sticking it out during the relocation. Everybody will be able to check out the new space and have a great time during the office party.

Final Thoughts

Moving your business during the holidays is no walk in the park. As with any move, there will be challenges; you just have to stick through. As long as you do your job as a leader and a boss, coordinate your employees and plan the move ahead of time, everything should go by smoothly. Moreover, don’t forget to let your clients know you will be unavailable during this period. As long as they are aware you’re relocating, it should be an issue for anyone

And if you are looking to move your business, we can help with our free office relocation service. Contact us today to find out more!

Post-Covid Return to Work: Keeping Your Office Clean

Post-Covid Return to Work

It’s not hard to believe that you can get sick from your office! How many of us work in a building with dozens of other people? With so much going on in this covid-19 era and the potential for viruses to spread around, it is easy to catch something. We have all been there – feeling great one day and then feeling miserable the next. It might be tough to stay healthy when you’re at work, but there are a few things that will help keep those pesky illnesses away and have a safe post-Covid return to work.

Invest in Professional Cleaning Services

One way of keeping your office clean and have a safe post-Covid return to work is to invest in a professional cleaning service. We all know it’s essential to keep our homes clean, but most people forget about their office space being just as important. As highlighted by the team behind Sydney Covid cleaning services, professional cleaners have all the cleaning supplies necessary to keep your office clean, especially for the deadly coronavirus disease. They are also trained in handling dirty services and can do better than even the best office worker.

Professional cleaners will make sure every surface, nook, and cranny is clean, including the desk space that could be teeming with viruses waiting to attack you. Furthermore, if you have any special requests, such as high-level disinfecting or deodorizing for specific areas of your office, a professional cleaner can do that too.

Set a Welcome Station

Another way to ensure your office stays clean is by setting a welcome station for all employees. This will help you create the right environment from day one and train everyone to do their part to keep it that way. A good example would be to set up a booth with PPEs, including facemasks, gloves, and hand sanitizer. This way, employees will know how to stay healthy in the office when they walk in for work and have easy access to the PPEs they need.

Also, there should be guidelines posted around the office so everyone knows what they should and shouldn’t be doing. For example, you could have a sign that says “Please don’t cough on your hands” to remind employees about one of the most common ways germs are spread in an office setting.

Create an Infection Control Plan

A great way to keep your office clean in this COVID-19 era is by creating an infection control plan. Each workplace should have a written document that outlines how it will disinfect and prevent viruses from spreading around (or at least try). This includes things like what you would do if someone near you is coughing or sneezing, how to clean your desk area and phone each day, the proper way to wipe down surfaces before they are touched by others, etc.

When you do this, the employees in your office will feel more comfortable knowing that there is a plan of action to take regarding germs and viruses. If they know the steps, then their confidence level increases, leading to better job performance overall. This is important for those who are already sick and those with compromised immune systems.

Create a Healthy Workplace Culture

Our health is now more vital than ever in workplaces, and everyone must be mindful of this. In addition to creating an infection protection plan, employers should also work on building a healthy workplace culture that encourages employees to stay well and be proactive about their health at all times.

For example, if your office has a break room where people eat lunch together during the day, you might want to consider making it a “no-touch” zone. That way, employees are not tempted to touch the fridge or microwave with their hands and potentially spread germs around. You can also serve packed lunches instead of bringing in meals from restaurants that could spread germs.

Leverage Touchless Technology

Touching everything in our work environment has become a huge problem during the COVID-19 pandemic because it can spread viruses around quickly – even if you are not sick yet. Touchless cleaning products, high-tech appliances, and other devices that do not require hands are a way to keep the germs out.

For example, you can install touchless soap dispensers and hand dryers in your office bathroom that people will be able to use without touching anything with their hands. You can also consider touchless door locks, touchless water faucets, and other products to make the workplace a cleaner environment.

Follow Recommended Guidelines

COVID-19 has been a global pandemic, and as such, the World Health Organization (WHO) and Centers for Disease Control and Prevention (CDC) have put together guidelines on how to stay clean during this time. Whether you are an employer or employee – you must follow the set recommendations so we can all remain healthy.

For example, employers should require employees to wash their hands after using the restroom and before eating lunch. They may also want to encourage people not to travel during COVID-19 outbreaks (if they can afford it) or at least avoid public transportation that could be full of germs. If you work in a large office, it’s best for anyone coughing and sneezing to stay home until they feel better.

It’s essential to take as many steps as possible to clean your office environment during this COVID-19 era. From creating an infection control plan and building a healthy workplace culture to leveraging touchless technology that will protect employees from germs, employers no longer have any excuses for not keeping their offices clean and have a safe post-Covid return to work.

And if you are looking for office space, let us help with our network of highly skilled tenant reps. They know the market and can get you the best deals out there. Even better, they can make sure you don’t make any costly mistakes. No obligation to contact us to find find out more.