Improve Productivity! 8 Tips for Designing an Organized Office Space

Do you want a workplace that encourages your employees to be more productive? Here 8 creative tips for designing an organized office space.

office Productivity Tips

Do your employees have low productivity? Or do you believe that there’s still room to improve? Redesigning your office might be the key.

Office design affects the productivity level of employees. However, this doesn’t only pertain to the aesthetics of the office. If it looks good yet is disorganized, employees can still suffer from low productivity.

To produce more and better output, your employees need a good environment. You can provide this by having an organized office space with the following tips.

  1. Purging Junk and Files

The first step to organizing the workspace is purging all the unused equipment and old files. Throw out anything you or your employees don’t use anymore.

It could be a printer that’s always broken. You might as well throw it out to gain more space for other items — like a new printer that works.

The best way to go about this is to purge one area at a time. Take the time to go into your file room, too. Anything you can digitize, do it now so you can throw them out later.

There’s a way to keep the filing room neat and organized, but we’ll get to that later.

  1. More Defined Spaces, Less Open Space

The idea of an open working plan is to encourage collaboration and creativity. It became the mark of a modern office that breaks the traditional walls.

However, studies show it’s not bringing the results it’s meant to bring. The employees in this kind of workspace atmosphere have lower satisfaction and productivity.

Instead of going this route, create and define different spaces in your office. Allot a space for collaboration, and then design it in a way that will encourage that interaction. You can also use smaller spaces for individuals who need some quiet, or you may also give them a space for bonding.

If you’re concerned with going modern for your office design, having spaces without desks is a nice compromise.

  1. Optimizing the Office Layout

The next step for an organized office is a great floor plan. Employees should have easy access to all rooms and spaces. The more often they have to use a space, the closer it should be.

If it takes them 10 minutes to go to the bathroom because they have to pass by several rooms, that’s a bad layout. It decreases productivity because it wastes their time.

In shorter terms, your employees should not have to go through a maze to get to places.

  1. Considering the Equipment Placement

While figuring out a good layout for your office, think about the proximity of your equipment to your employees. Are they able to use the printer in only a few steps? What about the suppliers they use daily?

Keep these things in mind while designing your office, not only the rooms. Anything essential to their work should always be within reach.

As for the supplies, keep them well-organized but well within range, as well. Keep the papers close to the copying machines, for example. Likewise, the filing folders should be near the cabinets.

For things employees don’t use often, it’s okay to put these in a room or a cabinet farther from the desks.

  1. Creating Movement Opportunities

This might contradict the previous point, but this tip keeps your employees healthy and, by extension, productive.

It prevents them from being stagnant at their desk. Research suggests that for every 20 minutes you’re sitting, you must stand for 8 minutes and then move for 2 minutes.

In that regard, placing the machines far enough (but not too far) to get your employees moving will do the trick.

The five-minute trip to the bathroom, for example, can refresh their minds. This can help them overcome a wall and regain their momentum.

A short break spent in the water cooler has the same effect, and even the short walk to the filing room can do wonders.

  1. Creating an Organized Filing System

Speaking of files, it’s time you take a trip to your filing rooms and realize the chaos. It’s not unusual, but if you want more productive employees, don’t let them stress out over your filing system.

Reorganize the room to include more cabinets, shred the unimportant files, and develop a filing system that will ensure the files will be easy to locate afterward. Keep all your client files in one corner, for example, and then your employee files in the other.

Don’t forget to hold a meeting to teach your employees how to use the new system.

  1. Improving the Lighting

Natural light makes for a healthy work environment, and it may be the best perk you can give them. Having no access to natural light can make your employees gloomy, lacking motivation, and prone to illness.

Installing large windows to let as much light as possible is ideal. If your office can’t have windows, however, consider a smart lighting system.

This can sync with and mimic natural light outside. In particular, it mimics the color of natural light throughout the day. Daylight is bluish-white, while the afternoon light is more orange.

  1. Controlling the Noise Level

Noise has a lot of negative effects on your employees. Aside from less productivity, they also have lower job satisfaction and more stress. This may be one of the reasons why open floor plans aren’t successful.

For a positive work environment, control the noise using noise. You can hide speech, computer sounds, and more by distributing white noise through your speaker systems.

You can also reduce the noise levels by moving the machines creating a lot of noise. Printers and copiers should go where noise won’t be an issue. Having a separate room for them is ideal.

Get an Organized Office 

Having an organized office space will not only boost productivity. It will also boost your employees’ happiness. If you need help, don’t hesitate to contact a professional office designer to help you with designing a good working space.

For more tips, feel free to check out more of our guides. You can discover more tips and tricks with our library of helpful posts today!

5 Things to Look for on the Resume of Potential Employees

Hiring takes time and money. You want to make the best choice the first time around. Here are five important things to look for on a resume.

Resume

We all know how important relevant work experience and education are on a professional resume. But as an employer, do you know what else to look for on job applications?

If you’re an employer, these are the things you should be looking for on a resume. If you’re job hunting, make sure you’ve included these necessary parts of every professional resume.

  1. A Professional and Clean Resume Appearance

Never underestimate the power of a visually pleasing resume. That doesn’t necessarily mean graphics and clip art.

A resume that is professionally formatted indicates computer skills, good visual taste, and attention to detail.

Potential employees can go here for a professional-looking, free template for resumes.

This also includes the candidate’s ability to be concise. If you’ve got more than 10 years of experience, there’s usually a lot of data you have to fit on one page. Look for a candidate who’s skilled at being clear and brief.

  1. Don’t Neglect the Grammar

You can learn a lot about a potential employee by their correct or incorrect use of grammar and spelling on a resume.

A simple run through an online spell checking software can illuminate spelling and grammar errors.

Your potential employees are the representatives of your company. And if they can’t manage to put forward a passable resume, then it’s likely their work will be the same.

  1. Filter Out the Fluff

It’s important to be able to cut through the fluff to understand the real substance of a resume.

While an extensive vocabulary indicates education, it can sometimes get in the way of understanding the bare bones of someone’s qualifications.

People without a lot of experience will go to great lengths to fluff up what they have. And that’s not necessarily a bad thing.

Just don’t mistake fluff for industry experience.

  1. Red Flags

If your job position listing asks for references and the resume provided says “references available upon request” it is probably an indication that they’ve been fired or let go recently.

Employment gaps can be caused by various circumstances. Not all of them are bad reasons. But if you notice a space where the applicant wasn’t working, make sure you understand why before hiring.

If an employee ignores or doesn’t follow the directions on your application, it’s another red flag that they aren’t detail-oriented or attentive to authority.

  1. Values

How well could the applicant fit into the company culture? Most resumes provide an indication of the person’s strengths and personality traits.

Pay attention to how their values compare with yours and those of your company.

Don’t hesitate to search for social media accounts to get a better understanding of who they are as a person.

For hopeful employees that means you should make sure your social media accounts wouldn’t embarrass you.

You’re Hired!

Finding the right employee has so much to do with their resume. Don’t miss these important steps.

Once you have the right emplpoyees, contact us for more info on finding the right office space for your business needs!

 

 

7 Key Tips for Keeping Your Office a Healthy Workplace

It’s important to keep your work place clean and healthy. Keep reading for 7 key tips for keeping your office a healthy workplace to work.

Healthy workplace

Have you noticed that healthy employees in your staff are happier, active, focused, less costly, and more productive?

Are you concerned that the high rate of sickness and absenteeism is likely to affect the overall productivity and profitability?

Employers implement employee wellness programs to reduce costs associated with ailing, unproductive, unhappy, and constantly absent staff.

Keep reading for 7 key tips for keeping your office a healthy place to work.

Maintaining Good Posture

Good posture improves your health and overall feeling of wellness. Employees who use computers stare at the screen for long periods and tend to lean forward.

Poor posture puts pressure on their necks and spine. Employees can stay healthy at work by taking short breaks and using appropriate furniture. More so, investing in standing desks or orthopedic furniture can take care of this concern.

Keep Your Office Environment Clean

Unclean workplace environments pose risks to workers. Slips and falls are the most common forms of injury in unkempt offices.

Keep a healthy workplace by encouraging employees to minimizing clutter and maintain a clear vision line. Read more on how to keep your office environment clean as well as healthy in this informational article.

Manage Stress

Hectic office life and juggling between several roles leave employees exhausted. Stress management can involve activities that relax the mind. For instance, it is advisable to encourage employees to read books or engage in physical activities such as taking walks, yoga, or working out at the gym.

Eating Healthy Meals

Food, undoubtedly, is a very crucial factor in maintaining or improving health in different aspects of life. One of the key ways of how to be healthier is taking healthy meals that keep you energized at work.

More so, you should snack smart on healthy ready-to-eat options like nuts and fruits. And, pay close attention to all meals and avoid greasy and unhealthy foods.

 Drink Plenty of Water

An average employee spends approximately 90,000 hours in the workplace. The best way to be healthy is to replace coffee and tea with plenty of water.

Research indicates that 75% of Americans do not drink the recommended daily water intake. And, as such, the high rate of dehydration, which reduces their productivity at work.

Take Breaks

Stay healthy at work by taking breaks from the tedious work. Take time and stand from your desk to stretch. Working at the work desk is exhausting to the neck, back, and eyes, and it is vital to shift positions and rest regularly.

Rest Up

Encourage employees to take some time, get out of their work environment, and rest. Work fatigue can be unhealthy; therefore, you should make sure to get enough sleep and rest. More so, spending time away from the workplace reduces tension associated with work environment conflicts. This minimizes risks if illness while enhancing productivity.

A Healthy Workplace

Keep your office a healthy workplace by taking preventative measures against illness. Your working environment needs healthy employees to maintain healthy productivity.

6 Mistakes to Avoid When You’re Renting Office Space for the First Time

renting office spaceStarting a business entails a lot of planning from what type of products or services you’ll be selling, whether a franchise or your own startup, you will need to figure out about renting office space.

There are several factors to consider, and if you’re not careful, you may end up making costly mistakes that can hinder your company’s growth.

Online resources like us, OfficeFinder, can help you acquire the ideal location for your company headquarters in a particular city. If you’re renting office space for the first time, it is crucial that you are aware of these common mistakes that you must avoid when renting office space.

  1. Not Being Able to Differentiate Needs from Wants

In today’s modern world, many entrepreneurs do just fine in their home offices or with coworking spaces. However, you may need a dedicated office for your business to survive especially when your customers have to purchase your product or service in person, such as in coffee shops or shoe stores.

  1. Not Determining Your Budget Beforehand

There are plenty of commercial locations to choose from, and not establishing a budget before doing your research would only make you run around in circles. Determine how much you’re willing to spend on office space and stick to it. You can filter out suggestions that are too hefty for your estimated cost. If possible, you should be able to pay a full year’s worth of rent upfront and give time for your customers to be familiar with your site.

  1. Not Doing Enough Research

In business, it’s not sensible to make impulse decisions over something as important as your office or shop location. Here is a list of important considerations when renting an office space.

  • Rent – Inquire about how the landlord measures and calculates the chargeable square footage. Gather the same information from other possible spaces and compare prices.
  • Lease Term – You should be informed as to when the lease will start and when it will end. Would opting for a long-term contract end up with a better deal? Or would you rather have a short-term contract that can be renewed? Landlords will let you know what their preference is depending on their needs.
  • Rent Increases – Are they negotiable? How do the owners calculate it? Does the price of the rent increase automatically per year or term?
  • Deposits – To secure the lease, landlords often ask for a security deposit, which is usually the rent equal to a specified number of months. You should know how much they expect for that specific commercial space before you decide.
  • Cost of Renovations/Improvements – Generally, landlords pay for renovations and improvements on the building and splits the price into the rent. Agree with your landlord over how this process will be done.
  • Cost of Repairs and Maintenance – Commercial leases typically let tenants pay for maintenance. Find out the extra fees as well for utilities, taxes, and insurance.
  • Exclusivity Rights – This is especially important for retail businesses. You should know whether you have the sole right to rent part of a building or complex and be assured that competitors cannot open a store in the same location.
  1. Not Reading the Fine Print

A major no-no in business is being lazy and irresponsible in going through the contract and not reading the fine print. Review the lease terms, and ask for the help of an expert attorney to look over the document so that you’ll get a better understanding of the contract and its impact on your business. Take note that most contracts are made to be favorable for the landlord.

  1. Not Asking for Help from Brokers

You may be tempted to skip the middleman and purely rely on listings to save on costs. However, real estate brokers can be valuable in the search for your office space. They have insiders’ information on commercial buildings direct from the owner of the property. Plus, they can help you with negotiations for the lowest rates.

  1. Not Considering Customers’ Needs

Your office should be near your customers. It should be easily accessed from freeways or public transportation. Moreover, find a place that has a dedicated secure parking space for both cars and bikes. Your customers will want to go back every time since they can park their cars or bikes without problems.

Conclusion

To do it right, renting office space will cost you time, effort, and financial resources. Make sure that you get your money’s worth by conscientiously going through the nitty-gritty. Think of it as an investment that is necessary for your company to thrive in today’s cut-throat business world.

6 Easy Ways to Keep Your Business Running More Efficiently

Messy Office DeskKeeping up in an increasingly competitive economy requires running your business as efficiently as possible. From the smallest sole proprietorships to massive multi-billion-dollar corporations, efficiency is a must. Believe it or not, it’s even more important for small- to medium-sized companies. Smaller businesses have fewer resources to fall back on than larger corporations, making efficiency in the workforce an absolute must.

Your company may be running smoothly, but there is likely room for improvement. Whether you find yourself running into setbacks that delay projects by a few days, you’re finding that your meetings are not productive and waste more time than they save or distractions are slowing down progress and driving up your expenses, there are several things that could be negatively impacting your company’s efficiency.

How can you correct these issues? Here are a few easy ways to keep your business running more efficiently.

Automate Anything You Can

Modern technology can save your business a lot of time and if you are not taking advantage of it, you are missing out. From sending pay stubs to employees to running backups to shipping receipts to vendors, there are several tasks that can be automated.

Once seen as a luxury, business automation has become a necessity in today’s competitive world. Automating monotonous tasks means that you–or your employees–can focus on tasks that require a human touch or more critical thinking than a program can perform.

Implementing automated processes sometimes comes at a steep price upfront, but the investment will pay off quickly. In the long run, business automation saves time and money while boosting efficiency.

Hold a Short Meeting Daily

Office Meeting

Monday morning meetings are a good way to start the week, but they shouldn’t be the only Ofimeeting for the entire week. Holding short, 10-minute meetings every day helps ensure that all employees are on the same page. Getting together daily keeps everyone up to speed on important company happenings and ensures that everyone knows exactly what they need to be doing.

That’s not the only benefit of a short, streamlined daily meeting, though.

Take a few minutes during each meeting to celebrate accomplishments, acknowledge achievements and praise employees for their good work. Make it known when someone goes the extra mile to improve the company or satisfy a customer. Doing so only takes a few seconds, but it goes a long way toward boosting morale and making workers feel appreciated. And happy employees who know they are appreciated work harder and more efficiently.

Increase Printing Efficiency

No matter what type of business you run, it is likely that you do a lot of printing. While it may not be something that you think about often, your printing process could be slowing down productivity and wasting money.

Choosing the right hardware helps you save money while improving efficiency. Choose printers that are appropriate for the size of your business and your printing needs. If you do a lot of printing, pay close attention to how many pages can be printed per minute.  If you primarily print text-based documents and you need to print several pages on a daily basis, laser printers could save you both time and money.

Prioritize black-and-white printing over color. Color toner and inkjet cartridges are more expensive than black. Printing in color also typically takes longer. Print most documents in monochrome and save your colored ink and toner for specific projects. If you have no need to print in color, a monochrome laser printer is an extremely affordable and efficient option.

Use Task Management Software

Emails and sticky notes on desks are not efficient methods of task management or collaboration. Task management software makes it much easier to assign projects and track progress. Projects can be broken down into individual tasks and assigned to the appropriate individuals. Task management software also allows teams to collaborate and work together in one space rather than going back and forth on email or leaving notes.

Using task management software also makes it easier to estimate how long various projects and tasks will take, simplifying the scheduling process. Programs like Asana, Trello and Wrike are flexible, affordable and make it much easier for everyone to work together.

Limit Interruptions

While it may be impossible to avoid all the distractions that tend to pop up on an hourly basis, there are steps you can take to limit interruptions. If work starts at 9 a.m., there is a staff meeting at 10 a.m., a client meeting at 11 a.m. and lunch at noon, your employees may find it nearly impossible to stay on track.

Rather than scheduling multiple meetings throughout the week, try to combine as many into one as possible. When multiple meetings are necessary, schedule them all on one day to ensure your employees have other days to work uninterrupted.

There are also tools to help you avoid distractions like email alerts, chat pop-ups and task management software notifications. Tools like Inbox Pause can be used to reduce email notifications, and a free app known as SelfControl can be used to block email, Web sites and distracting apps for set periods of time. Using these tools–or any of countless other options–helps limit interruptions and prevent distraction.

Encourage “Single-Tasking”

multi tasking office workerJust about everyone claims to be an amazing multitasker. As I’m writing this article, I have six tabs open on my Web browser and that is a pretty conservative number compared to most days. While we all think we are great at multitasking, we may not necessarily be as productive as we would be if we focused on just one thing at a time. Committing to “single-tasking” could actually make your business a lot more efficient.

Single-tasking allows you to complete projects faster. Focusing on one thing at a time also helps decrease stress and results in a greater sense of accomplishment when a task is completed. By working on just one task at a time until a project is complete is much more satisfying than chipping away at several tasks at once and feeling like nothing ever gets finished.

Making your business run more efficiently helps you save time and money while improving company morale and ensuring that you meet your goals. In today’s market, being efficient isn’t just beneficial; it’s essential. By implementing the simple tips listed above, you can help your business run smoother.

6 Ways to Improve Office Safety

Business owners have a lot on their plate. They have to worry about improving growth, hiring the right employees, managing office space and making the most of the time they have left over. However, there might be a hidden concern many offices today are failing to pay the right attention to. Office safety is an essential part of maintaining a quality workplace. Injuries and safety problems are expensive for the company, and it also puts employees at risk.

There’s an outdated idea that businesses have to make a decision between making a profit and safety. No matter the industry, that’s no longer the truth. From the risk of an intruder to injuries, no stone should be left unturned. Here are 6 ways to improve office safety today.

Office Safety

Image via Pexels

1. Invest in an Alarm System

An alarm system is a must no matter your office size or industry. Many new businesses make the mistake of assuming an alarm system is only needed for larger businesses, but that’s hardly the case. Intruders and thieves target businesses of all sizes, and offices are notoriously home to expensive electronic equipment that’s tempting to criminals.

Using an Alarm system gives you a layer of protection. Even when you’re not currently in the office, you can monitor your status in real-time to ensure everything is safe no matter the time.

2. Keep a Clean Office

Did you know slip and falls are the most common type of office injury? It’s true that an unclean workspace is more than just unorganized. It might actually be a danger to your employees. Keep your workspace clutter-free and maintaining a clear line of vision will go a long way to preventing slip and fall injuries. In addition, encourage employees to be careful in their own space. For instance, use a step stool instead of a chair to reach a high location.

3. Provide Equipment Training

If your office uses any kind of equipment, it’s important to provide the right training. Don’t assume your employees know how to use equipment safely. Always be proactive with quarterly reminders about equipment safety and ongoing training. Even an adjustable chair can be unsafe when the employee isn’t trained to use it properly.

office space safety

Image via Pexels

4. Have a Fire Safety Plan

While you might think your days of emergency evacuations were left behind in school, you might need a refresher on fire safety. Not only should you always have your fire sprinklers and alarms checked regularly, but you should create a plan for your office in case of a fire emergency. This should include a designated meeting area, fire safety tips, and a clear escape route.

5. Run Background Checks

How well do you know your employees? If you’re not careful when hiring, you might unwillingly let in a criminal. While this doesn’t mean you can’t hire someone with a criminal background, knowing their history will help you make a smarter decision. Background screening is important, and it’s easier than you think.

6. Reward Safety

Finally, reward your best employees for practicing safety in the office. Make it easy for employees to report suspicious activity or anything they feel needs to be improved. Open a dialogue with your employees about being safe in the workplace.

Ultimately, office safety comes down to many factors. Is your physical location free from obstructions or unsafe condition? Are your employees themselves safe? Do you have a security system for keeping intruders out? All of these things together will create a safe office that works for everyone.

Mortgage Options When Buying an Office Building

Perfect office spaceBuying an office building can provide a lot of opportunities. It adds to the business assets. Provides a permanent place for your business and it can provide overflow space to lease which can help with mortgage payments. Generally to qualify for a mortgage you must own at least 51% of the property. If you are trying to decide whether to continue leasing or buying an office building for your company, checkout our lease vs buy considerations.

Types of Mortgages

Traditional

    This is usually offered by banks in order for you to purchase properties. It is more comprehensive than the other loans with no maximum limits and fit for the long-term. The basic requirement is that it must be owner-occupied and the property value meet the bank’s loan to value requirement. A good credit rating, not lower than 700, is needed and your business must have a good performance for the last 2 years of its operations. In other words, it may be difficult to qualify in this option.

Another option to help with financing a business property loan may be to take out a mortgage on your home. You might want to check out the best of 2019 to find the best lender for you.

SBA 7(a)

Short for Small Businesses Administrations, this type of SBA can be used by business owners to buy different properties assuming the property is owner-occupied. As much as $5 million can be borrowed under this option. This can also be amortized for 25 years with fixed interest rates. Therefore the monthly payment will be fixed until the entire loan is paid in full. To qualify, the property must be owned at least 51%, with a credit score of at least 680 and the business has been existing and performing well in the last 2 years.

SBA 504 Loan

    This type of loan is also good for the long-term because there are no maximum limits. More so, it is comprised of 2 loans coming from banks, which will provide 50% of the total amount and from the Certified Development Company (CDC) to provide 40%. However, the remaining 10% will be provided by you. For example, if you are borrowing $10 million, 5 million comes from the bank, 4 million from CDC and 1 million from you. Like the other options, the property must be owner-occupied at least 51%, with a credit score of 680, and it should be an established business with at least 3 years of operations.

Conduit Loans

    This one is different from other loans as the mortgages are pooled together and eventually will be sold to a secondary market. As expected, the behavior of this loan will also be different. The lowest possible loans amount to $1 million up to $3 million with 10 – 30 years amortization. Likewise, terms of payment are fixed, together with the interest, but it is much lower compared to a traditional mortgage option.

Commercial Bridge Loans

For short-term purposes, commercial bridge loans may be a suitable one until further long-term funding is available. It is supposed to bridge the gap when there is no long-term financing yet, but you need to secure a property. Companies use this in minor projects such as renovations, repairs, and other fixtures. One of the advantages is that you can easily qualify here. You just need to show that you have been successful in the last 3 projects you were involved in, and a credit rating of 700. The amount that you can loan is just equivalent to your net worth. Furthermore, it is also easy to pay since it requires a low down payment.

Commercial Hard Money Loans

    This is similar to commercial bridge loans, however, hard money loans are offered by private companies. It is also for short-term uses such as renovations, small projects, and others that may be closed upon the completion of the project. The qualifications are not that strict compared to traditional loans.You just have to have a credit rating of 600, successful in the last 3 projects, and you should have a proof of downpayment. However, since it is short-term, the interests are higher.

Soft Loans

    This type of loan is like the hard money loans that are intended for short-term uses. The difference is that it bases the approval, not on the down payment, but rather on the strength of the application which is the credit rating. When approved, you may enjoy lower down payment and interest rates, and longer term of payment.

As you can see, when buying an office building there are quite a few options on how to finance it.  You can find out more Information here.

If you’d like assitance in finding and negotiating for an office building to purchase, we have a team of top notch brokers who can help. Contact us today!

The Importance of Your Office Location

Helpful tips for coworkingThere are many factors that can contribute to the success of your business. It includes your people, product, service, as well as customer service. All of which can be directly associated with your office location. Sometimes your office location can make or break you. It is important to both your customers and employees, so you need to take care in deciding on an office location for your business.

Let’s take a look at how your office location impacts your business.

Related Business

Do you ever wonder why gas stations are situated next to each other? Or why convenience stores pop up one block, face to face with one another? In business there is a term called benefit of localization. People tend to flock to a place where there are many options than an area with less choices. Not only does this keep you close to your market, but it also helps you to check in with your competitors from time to time.

In addition, if you are just starting out with your business finding an office space in an area known for your industry will help you get customers or clients and employees… A well-established area means people are aware that it is a place business like yours locate offices.

Where is the Talent

Your employees are the life-blood of your business. They are the ones that operate it and keep it running smoothly. The location of your office can contribute to the quality of talent available for hire. The availability of talent pool likely depends on your physical location because of a major factor, transportation.

If you are in an urban area you will have a higher talent pool than if you are in a rural area simply because of population. Also, how easy is it to get to your location. People will be attracted to how easy it is to get to your office.

As an example, if you are trying to staff doctors, a job near a medical school is a good choice because of  those students will be looking for jobs after graduation. The same goes for lawyers and law school. These students are familiar and comfortable in the area because they’ve spent so much time there.

Balance Your Expenses

Renting an office space can be expensive. It is probably one of the top expenses of your operating budget. What you need to know is the pros and cons of your options. A few questions to ask include: Will spending a little more money on a better location generate more business or not? If so, how much more. How about your employees? Will a higher priced location make a difference in your retaining or attracting good talent? The answer to these questions can help you determine what is best for your company.

Zip Code Envy

When you hear 90210, you know that it is an expensive area. There is a zip code like that in every city. One that you just know is expensive.  It is teh same with a business location. If a business is in a downtown area with a downtonw sip code, that signals they are serious. If you think a business is serious, that must mean they are doing well and are good at their job.  This will help customers and employees have a good impression of you. When you are planning your office, think about what a zip code can do for you.

Location, Location, Location!

As with all real estate the three most important considerations for your office is Location. The wrong location can cause long term problems with customers and employee. Have an experienced tenant rep working for you will provide you the benefit of having someone who can provide insight into the office options you have.

Getting Reliable Help

If you need help finding and negotiating for office space, contact us and we will put you in touch with a great tenant rep who will help you at no cost to you.

How To Make The Most Out Of Your Office Space

Office spaceRunning a company involves a lot of implementation and execution of necessary business plans and procedures to run an office. These are not limited to things inside the office; it’s also essential to establish relationships between your business and potential clients, as well as the relationship within your team. If you’re starting your company from scratch, you have to look for a place to establish your business or office.

Here are some ideas on how you can find the perfect place to transform into an office space, and the ways how you can maximize the area:

Finding an office area

The first thing you need to establish regarding office spaces is where the physical location of your office will actually be. Usually, you’ll look for a space for lease in a commercial establishment or a building.

However, if you have long-term plans of establishing your company with a large headquarters, or you simply want your own office building, you might want to consider looking for infrastructures that you can convert to an office building, such as warehouses, abandoned buildings, or even former churches. There are some accounts of former churches that have been transformed into an office space because of their high ceilings, which can be remodeled to create multiple floors.

Some churches would have a larger parking space and lawn, with LED signs for churches that you can transform to accommodate your company’s branding and logo. Here’s an example video about LED signs, which can also serve as your guide in establishing your business’ branding and marketing strategies:

Maximizing Your Office Space

Once you’ve selected the place where you’ll establish your office, here are ways on how you can maximize the space you’ve chosen:

  1. Use a common office space

You will notice that as your business grows, it will be more difficult for the existing labor to keep up with the demands of the company, and the best solution for this is to hire more office staff. However, your office space has limited capacity because of the floor area. You’ll be having a hard time squeezing in a lot of employees to fit in comfortably inside the office space.

The best way to maximize the number of people in a limited space is by using a common office space. The office trend nowadays has shifted from rooms and cubicles to common office spaces consisting of long office tables. The improvement in technology from desktop computers to laptops has also made this adaptation possible in an enclosed office area.

A common office space setting also encourages more interactions between team members, thus improving communication skills and increasing camaraderie among employees.

  1. Declutter your area

A clean office space invites a positive vibe that enables your employees to work more productively and efficiently. Keeping it clean and well-organized will allow you to identify areas that can still be maximized.

You can adapt the 5S methodology to declutter:

  • Sort similar items in a single location and remove unnecessary items out.
  • Straighten all necessary items that have a similar function in a space in the workplace.
  • Sweep and clean your workplace on a regular basis.
  • Standardize procedure in sorting and organizing items in the workplace.
  • Self-discipline among all team members is essential in observing standard decluttering procedures in the workplace.

Also, keep your office furniture simple and minimalistic so it will not appear crowded.

  1. Try to reduce the paperwork

It’s easier to reduce paperwork because of technology, which allows online collaboration where you and your colleagues can access and work on a single document all at the same time.

Switching to electronic data management also reduces the need for storage cabinets designated for all your paperwork. External hard drives and cloud storages replace the large, metal cabinets that take too much space in the office.

  1. Improve lighting

If your office space has a lot of windows, make use of natural lighting as much as possible. This way, the entire office area will look bigger and brighter, which will bring about a lot of improvement in terms of the workspace environment.

Use LED lights and minimalistic lamps so that it will not take too much space, which also allows you to save on electric costs. As for the windows, avoid using heavy curtains and draperies; switch to blinds and roman shades, which take up less space.

Final Thoughts

Finding the best area to transform into your office space should not be restricted to leasing spaces in a commercial establishment or a building. You can tap other alternatives, such as transforming warehouses and even former churches to create your office. Arranging an open area, limiting clutter and paperwork, and improving the lighting will maximize your office to create a lighter working environment that adds up to your employees’ performance and efficiency at work.

3 Tips to Help You Effectively Run Your Business from a Coworking Office

coworking office spaceBeing a business owner can get quite lonely. This is especially true if you offer remote services or freelance from your computer. Luckily, there are coworking offices that can allow you to get your work done while being around other people. These shared spaces can help you feel like you’re part of the community and keep you focused and productive.

Coworking offices are great for cutting back on the cost of rent while being able to interact day-to-day. These offices are excellent for startups and self-employed entrepreneurs–especially since they seem to attract a multitude of creative talent. They’re popular for numerous reasons like the versatility they offer.

If you decide to find the perfect coworking office, there are some things you’ll want to consider keeping yourself and those around you productive.

1.  Make Sure The Space Will Work for You Before You Commit

When shopping around and scoping out potential coworking office, make sure you find an environment that will work for you and your business. When you walk into a new space, it can overwhelm the sense, be sure to pay careful attention to:

  • Color: Is the office light, bright, and airy, or is it dim and cavelike? What works better for you? Most people prefer to work in light, bright offices. If you have your own space, you can ask if you can change the wall color to brighten things up.

Coloring and lighting can make you more or less productive. Make sure the lighting inspires you to work.

  • Size: Find out how many people will be working in the office and what the space is like when everyone is working diligently. Ask what peak hours are in the office. You can always schedule yourself before everyone gets in for the day or after everyone leaves.

Will you have enough space for everything you need? Many of us only use a laptop and a wireless mouse, but some people also need notebooks, files, and other bulkier items. Are you allocated enough room to work comfortably?

  • Storage: If you run an e-commerce site or have files to store, you’ll want to ask if the office space comes with secure storage, if you have to rent additional space in the office, or if you have to find storage elsewhere. This can be a deal breaker if you logistically need a bit more room.

 Internet Speed: If you run an online business or work as a freelancer, make sure your internet can keep up with your pace. This is another aspect you may want to try out before committing to renting space. Ask if you can come in for a trial then see is the internet is able to keep up.

  • Room to Grow Your Business: You may run a startup or simply be a self-employed writer, but you don’t know exactly what your business will look like in one year. If you need to bring another person into your business, will there be room for them, too? What if you need to increase inventory? Will the office space accommodate 100 more t-shirts?

2. Time Management is a Priority

While getting used a shared office can be excited, be sure to set aside time to tend to your business–especially when you first move into the office. When you first get into your new office, everyone will greet you with open arms and huge smiles. Make sure you’re just as friendly but establish time boundaries to keep you on track with everything you need to accomplish.

Try to keep regular hours. I don’t mean you need to work from 9 to 5, in fact, businesses often prosper when your hours a bit more untraditional. But you should establish a schedule and stay with it. It’s easy to miss out when you don’t have a definite in-time.

Keep a daily schedule or to-do list, too. If you need to update your website, that’s a priority if your income relies on it, make sure you have it written down so you don’t get distracted. If you’re just starting your business, register your domain name and spend time curating your e-commerce site and updating orders.

Always take the time at the end of your day to tidy up your area. This isn’t just courteous to your coworkers, but it will give you a clean slate for the next day. And factor breaks into your workday. Taking a quick break will reenergize you and help you be more productive in the long run.

3. Keep Sight of Your Goals and How to Accomplish Them

One of the best qualities of a coworking office is that everyone is there for a reason. Everyone is accomplishing goals and dreams. Let your coworkers’ ventures and successes inspire you and never lose sight of your goals.

Make your goals your priority. If you find yourself socializing too much, remind yourself that you’re at work to fulfill a goal, to make your business better and more profitable. You may want to hang a chalkboard, dry-erase board, or a calendar to help you keep track of your goals in the short term and long term.

Try to find a positive office with an inspiring group of people. Avoid negativity if it arises, it will drain your energy and your time.

Your business deserves a great workspace where your ideas and dreams can grow a flourish. Use these tips to help keep you on track for success if you’re searching or found great coworking offices. Keep your e-commerce site up-to-date and your freelance clients happy and you’ll be able to enjoy the productive environment of shared space.

If you need help finding the right coworking offices, contact us. It is what we do.