Good Workplace Strategies Include Effective Communication Methods

Third Place WorkingIn order to keep your employees engaged and productive on a day to day basis, you need to implement good workplace strategies and being a good communicator is critical. Communication with your employees helps you remain in control while understanding any issues that your employees face. Here are some tips on how you can improve communication methods within your workplace.

Be A Good Listener

Communication is a two-way street: it isn’t about just one person doing all the talking. To be a good communicator, you must not only talk, but listen as well. One of the biggest mistakes people make is not listening to someone else as they’re talking. This is where information is not effectively communicated. Keeping your ears open and attentive to the speaker is key.

Know Your Audience

Do you take notice as to what communication methods work best with certain people? For example, you may find people don’t reply to emails, but are quick to provide you the information you’re looking for when you meet them in the hallway. Some people also like materials printed on paper, instead of looking at attached documents in an email. Understanding how people like to best receive certain types of communication is key.

Don’t Assume, Get Clarification if Needed

Sometimes words don’t come out as we intend them to, both in writing and in person. Sometimes negative situations are created from incorrect assumptions, and we find ourselves assuming a tone when there is none. If you need clarification, ask someone face to face to avoid making something out of nothing.

For more information finding office space that will help on good communication as one of your workplace strategies, contact us.

3 Ways a Flexible Workplace Will Benefit Your Business

Flexible Workplace benefitsIn an uncertain economy, signing a lease and paying the heavy overhead costs associated with it can take a major toll on your business. Avoiding this unnecessary cost initially motivated the creation of flexible workplaces. In the last twenty years the idea has gained increasing popularity for reasons other than just cost reduction. It is now stronger than ever as flexible workplace options become more widespread.

Making the change to a flexible workplace can benefit your business in more ways that just avoiding overhead. Take a look.

1. Attract the Best Employees

With flexible workplace options including online work, telecommute positions, or a combination of on-site work and distance work, you can now easily scour the globe for the most suitable employees. No longer limited to a geographical location or even a fixed schedule, the hiring pool is nearly limitless. Build a team of the most highly qualified international talent and watch how your business grows.

2. Improve Client Interaction

The physical space your business occupies speaks volumes to potential clients and customers. And a flexible work space sends positive messages. Not only can you create a better the space with the resources you save by avoiding overhead costs, but using a flexible option shows foresight and intelligence. Both of these traits inspire confidence in visitors, converting them into customers and clients.

3. Expand Business 

With the most competent employees and a constant stream of potential partners, your business will have unending expansion options. And with increased flexibility in space, budget, and schedule, you will have the resources to effectively take advantage of these options to develop and improve your business.

Conclusion

If you are looking for the next step to take with you business, these three benefits are serious reasons to make that step a change to a flexible workplace. Let us help you implement a serious step that saves capital and other resources, opens doors to new employees and new contacts, and leads to endless growth opportunities!

Agile Office Space For Generation Z

Generation Z agile office space needsMove over, Millennials, Generation Z is here, and its needs an agile office space. Termed Post-Millennials, Plurals or simply Gen Z, these workers were born in the late 1990s. What makes this generation tick and how can you customize a workplace to suit its future needs?

An Extension of the Millennial Mindset (with economic improvements)

More so than Millennials, Gen Z has grown up amidst the implementation of revolutionary social changes. That said, they have also grown up in the aftermath of September 11 and during the Great Recession. Business Insider defines this group as being “more entrepreneurial” than Generation Y. In short, when members of this group begin entering the workforce as your employees, the agile workplace you are implementing now for Millennials will find continued and expanded use.

Office Setups You Can Put in Place Now

Making your workplace attractive to this group of employees with a business-minded attitude does not have to be difficult.

  • Increase square footage per worker. This is not a group that thrives in cubicles. Allocate personal space that allows for distance from others when desired.
  • Provide flexibility. Shared and collaborative work spaces will become more important and more common. Teams connect informally in these settings.
  • Create visual flow. Chopping up the office into sections will be considered outdated. Instead, allow your office space to naturally flow from shared work spaces to private desks.
  • Being adaptable counts. Modular furniture, movable walls and seating groups that you can change and rearrange become standard in a few years.

Find the right space now to create the agile office space of tomorrow. Working with an office-leasing broker who understands the local market is a big plus. Contact us today to find out what this type of professional can do for you. Their services are FREE to you. It is a no lose proposition!

Avoiding Office Leasing Mistakes

Office Leasing Mistakes OopsWith so many varied options for leasing office space, it can seem insurmountable to find just the right spot to meet your needs as well as those of your business!  However, a few simple steps can help you in avoiding office leasing mistakes and find the best office option for you and your employees so that everyone feels welcome, productive and happy. Here are 3 suggestions that will make a big difference in avoiding office leasing mistakes for you in your search for office space.

  1. Try using a broker instead of “going out on your own”.  Many smaller businesses attempt to seek future office space by way of classified ads, online postings, or even Craigslist.  Obviously, this can have negative consequences for numerous reasons, not least of which can include fraudulent rentals or misrepresented properties.  Hence, using a office space referral service or agent can prevent these problems before they begin. For brokers, there is no cost to you for their services.
  2. Plan for what is needed beforehand.  How much space is truly needed now and in 3 years?  How many employees do you have?  What kind of layout do you want? How many clients visit your office for in-person service?  Do you have conferences on premise, and if so, how many people generally attend them?  How much parking is available, and is it enough for employees as well as any visitors you might anticipate?  Giving thought to these scenarios can help you effectively predict not only how large or small of an office is necessary for your firm, but can also help you remain within budgetary constraints.
  3. Think ahead!  Much like apartment rentals, individuals or companies will oftentimes leave renewals or potential moves to the very last minute, which can severely limit their options for negotiating new leases in their existing offices or finding desirable new locations.  By preparing a few months ahead, you will then have enough time to weigh all your options, check in with your office space rental agent, negotiate a lease or a move, and keep your employees informed.  This approach is a win-win for everyone and helps to avoid unneeded stress!

Keeping things simple is a great way to go when considering new office space.  To help streamline your search for the perfect go-to place for your firm, contact us today to assist in finding your office oasis and  Avoiding Office Leasing Mistakes!

Moving Out of Your Home Office to Flexible Workplaces

Moving to flexible workplaces from home officingMany entrepreneurs start their businesses from home. In fact, some of the most famous business today did so. Dell Computers and Microsoft are great examples. For some people, this works well over the course of time, but others would prefer to have a separate office to work out of. Working from home is not easy. Many distractions can get in the way. In recent years flexible workplaces have become an attractive way to make that move.

The short-term leases flexible workplaces usually offer lessen your risk if you find you no longer need the space. Should your business grow faster than anticipated, you aren’t locked into a space that is too small. Should the worst happen and you need to shut down your operation, you are not left with the responsibility of a long-term lease or a mortgage on a space you no longer use.

Some flexible offices will allow you to share space with another company. This offers the chance for reduced costs and meaningful collaboration. You don’t have to travel across town or pick up the phone to get input. You simply have to speak up from your desk, or perhaps knock on the next door.

If your business takes you around the country, or even around the world, you could have an office to use whatever you land. Some flexible office providers offer a passport system that allows you to have a desk wherever your work takes you. No more hoping your hotel has a reliable internet connection and a decent place to meet with your clients. You know your office will have what you need.

Comfortable decor can really make a difference in whether or not you feel like going to work. If you hate your surroundings, your productivity will take a hit. Flexible offices tend to stay up to date with modern needs and desires, taking the decorating tasks off of your shoulders.

If you are ready to move your office out of your home and into a professional space, contact us to find out about flexible office spaces near you.

Recruit Employees with Your Office Space

Office space to recruit employeesYou’ve hired the best recruiters, crafted the perfect interview questions, and developed a stellar application process. You’re ready to recruit!

One last thing…have you considered your office space?

Believe it or not, your office space design can be a powerful recruiting tool. Office design is a reflection of your business culture, and as such, it should reflect a culture that applicants want to work for. Look around your office.

Take the following into consideration:

  • What do you first notice when you look around your office space?
  • Does your office space consist of an open work area, or does everyone have a fairly designated spot, whether it’s an office or a cubicle?
  • How is the lighting in the office? Are there windows for plenty of natural light, or simply the glare from harsh overhead florescent lights?
  • Are distractions minimized? In other words, are employees able to focus on their tasks at hand even if the office is abuzz with excitement?

The answers to these questions will give you insight into what applicants see when they first walk in for an interview. Now ask yourself: if I were the applicant, would I want to work here?

The key to answering this question lies in knowing what your applicants actually want. During the interview process, it’s highly likely that you’re asking your candidates what they’re looking for in a particular position, company culture, or day-to-day responsibilities. Are they looking for team collaboration, flexibility, a fast pace? Whatever they’re looking for, make sure they see it not only reflected in their conversations with you and other team members, but also in the office environment.

If you find your office space lacking the the ability to attract the best and the brightest candidates for the job, let us show you some options that will. Our local reps will show you available office space properties and help you to negotiate the best possible deal. There is no cost for their services to you. It is a free service. Don’t wait. Contact us to find your perfect office space!

4 Lessons You Can Learn from Microsoft’s Agile Workplace Experiment

Agile Workplace StudyWhat does it take to create an agile workplace? While office planning and design choices are at the top of the list, there is more to the collaborative work environment than aesthetics of office design. In fact, it is a mindset that translates into structural adaptations. Microsoft has set the pace for this revolutionary use of space. Here is some of what they have done.

  1. From offices to work environments.

    On two of its properties, Microsoft has done away with the traditional office environment. From the top down, employees and management staff share a variety of work environments. The latter include team rooms, atriums, and large halls featuring a variety of seating options.

  2. From corporate to relaxed feel.

    The company has done away with the stuffy corporate feel for a comfortable, and therefore more productive, atmosphere. A broad range of color hues create a welcoming environment that is more at ease than administrative.

  3. Enabling privacy without individual offices.

    Of course, the biggest challenge is the need for privacy. Some workers simply do not do as well in a large open environment as others. Microsoft has mastered this balance by offering headphones to workers who find the open space too distracting. Smaller work spaces, called coves, are the equivalent of an office with a closed door. The results have proven that quick conversations now replace lengthy emails and productivity is possible for all.

  4. Customizable by workers using the space.

    The office used to be the employee’s refuge where family pictures, plants, and little art objects would personalize an otherwise nondescript corporate setting. This is no problem for Microsoft workers. Their team building activities include a focused customization of the space where employees spend so much of their days.

What really makes Microsoft’s agile workplace functional is its flexible nature that hones in on the needs of the business and its workers at any given time. Contact us today to learn more about finding a office space that works with an agile workplace strategy.

3 Important Considerations When Leasing office Space

leasing office space signingYou are at a point in your business where you need a change. Whether you need more office space or less, changes are difficult, but they are a vital part of growing or maintaining your bottom line. That’s why it is so important to make a good decision when leasing office space. While there are many elements to consider when leasing office space, make sure to keep these 3 in mind when looking into offices:

Location

When choosing a location, you have to think about the future of the area. You need to know if the neighborhood is declining, on the rise, or at its peak. You also need to think about the convenience. Will it be easy for consumers to find you? Can you attract new customers by your location? How many businesses in the area are similar to yours? If there are any, what makes you stand out?

Internet and Telecommunication Service Providers

Most companies need a good internet connection and a phone system to adequately run their business. It’s important to make sure that area gets good reception to keep everything running smooth. You should also do some research on which companies service that district. The last thing you want to find out after you have signed a lease is that you can’t get the services you need. Also, make sure you allow enough time to get the equipment installed and up and running.

Space Needs

Think about how much space you really need. How much space will you need in 1 year or 3 years? You don’t want to spend extra money on a bunch of unused space, but you want to have enough to grow into. How much does the office cost per square foot? What is the load factor, the space you pay for but is not usable? Can you afford the rent and deposit without worry? Style and design is also a factor when deciding on how much room you need. Is there a tenant improvement allowance from the landlord? These are just a handful of items to consider regarding you space needs.

All these and many more are the specialty of OfficeFinder’s local tenant reps. OfficeFinder not only helps you find the perfect location, but we also provide local professionals at no cost to you. We will give you all the information you need to make an informed decision. Contact us today to get started on your search.

Agile Workplace Strategies Appeal to Baby-Boomers and Millennials

Baby-Boomers and Millennials Agile workplace strategiesEmploying Baby-Boomers and Millennials in the same office can sound like a mighty challenge. Whereas one group is face-to-face interaction oriented, the other one likes to handle things remotely. Finding room designs that appeal to both demographics, and bring out their strengths, and keep them engaged can be as simple as adding a few agile workplace strategies to your office space design.

Understanding the Generations

The National Conference on Citizenship (NCOC) suggests that there are 77 million Boomers and 82 million Millennials. While the former are starting to enter their retirement years, the latter are at the peak of their productivity. Boomers have decades of work experience and made their way in the business world when interpersonal skills were the tools of the trade. Millennials see technology as the way of the future and place less value on face time.

Agile Workplace Strategies to Suit Both Groups

When you rely on a mix of employees to drive your business forward, bring out their strengths with office space design strategies. Take for example the meeting space. Also known as a collaborative work space, areas that you designate for team or group meetings is essential. Boomers may feel a bit out of their element because of the apparent lack of formality. Choosing movable walls such as glass or acoustic panels can make a huge difference. Alter the space as needed with a few tweaks to the wall setup.

Next, there are the teamwork zones. In this shared setting, members of one team work together on a project. Unlike the meeting space where multiple teams may connect, this is a smaller setting that is also quieter. It allows Millennials to get a break from the more socially taxing meetings while it gives Boomers an opportunity to observe some formalities like personal desk space.

If you are unsure whether a restructuring of your current office space is your best solution, or if your business would be better served by leasing a new space to accommodate both demographics more readily, contact us with your office space questions.

Office Leasing Tip: Parking Options

office leasing parkingAs a business owner considering your office leasing options, you probably focus most strongly on the interior of the space you are thinking of leasing, but it’s very important to consider your parking options as well. This is especially true in heavily populated commercial areas, where street parking is at a premium and many buildings have less than adequate space available for employees and customers.

Parking is an office leasing lease term that can make or break your commitment to a particular building. You must ask questions and negotiate the terms that work best for you. Although commercial office buildings are required to provide adequate parking, many older building don’t offer enough and even newer buildings may not accommodate enough vehicles during peak use periods.

Find out if parking is open or reserved. Designated spots guarantee that you and your employees will have parking available at any time. Inquire about customer parking as well. Guaranteed employee parking doesn’t include spaces for your visitors, but if you don’t have many, this may not be an issue for you.

Test the parking situation. Before you begin to negotiate the parking terms in the lease, check out how the parking works during rush hour (are there enough spots?), how easy and quick it is to reach your office suite from the lot or garage, and how secure the parking area is at various times.

Make sure that parking terms are included in the lease. Don’t rely on oral agreements or assurances, and be sure the terms are clear and detailed. Don’t accept a “parking is included” statement; specify how many spots, how much, whether they are open or reserved, arrangements for visitor parking, etc.

For many companies, parking options can be as important as the offices themselves. When considering your office leasing options, be sure your needs are covered in the lease, and that they are spelled out to your satisfaction. We can help at no cost to you. Contact us for more information.