Minimalist Office Space Design Embraces Open Floor Plans

office space to rentThe intentional sparsity of a minimalist office space design is the direct antithesis of the standard, cluttered work environment that features plenty of hardware, trick gadgets, and ubiquitous gear. Rather than outfitting this office setting with all the expected gadgetry, the business thinks through the actual benefits a furnishing or hardware item offers.

By omitting clutter and avoiding the danger of once again heading down the road to a paper-supported office setup, the preference for open floor plans is a given. How can this office space design benefit your company?

  • Reduce office machines. Some devices are simply redundant. Do you really need a printer if your clients sign papers electronically? What about the fax machine that still lurks in some offices? By eliminating devices that core hardware and software upgrades would render obsolete, you cut down on the space needed to house these gadgets.
  • Streamline inter-departmental collaboration. If one department uses iOS-based applications but another sticks to Android platforms, you foster the use of multiple processes that do not flow. This practice, of course, results in the need for more gadgets, which eats up usable space.
  • House all departments in the same space. Having a workforce that utilizes one open space for all aspects of the operation increases creativity and cuts down on communication misses.

However, remember that the Minimalist Office Space Design of open floor plan has a few challenges as well. Since noise can be a problem, it is crucial to have areas set aside for actual meetings. Moreover, keep a realistic eye on the square footage. Sure, after taking out a few walls and doing away with closed-door offices and cubicles, it looks as though you have plenty of space.

That said, if you choose a space that is too small to house your employees comfortably, you end up with crowded conditions that counteract your hopes of increased productivity. If you are unsure how much space you really need, contact us today for help with the ideal office selection.

When Leasing Office Space, Check Out The Restrooms

office bathroomSo, you’ve found the perfect office. The layout is artistic, yet professional, and it conveys to your customers that you’re here to do a job, but that you aren’t constrained by the judgments and traditions that could hold you back. The cost is squarely within your budget, and you’re itching to sign on that dotted line to start leasing office space.

Before you do, though, you should excuse yourself, and take a look at the restroom. Because if you’re going to find dark secrets about this space, that’s where they’ll be.

When Leasing Office Space, Check Out The Restrooms

When a landlord is  leasing office space they are presenting an office space in fine tuned condition. It’s a lot like sprucing up for a first date. The blinds are dusted, the lights are scrubbed clear, the carpet gets a deep cleaning, and every surface is wiped till it shines. But oftentimes it’s the bathroom that will be neglected. Not only that, but the way the bathroom is maintained will give you some insight into the building’s history, and what you may be getting into.

For example, does the bathroom show evidence of stains or water damage? Are the tiles coming up? How much effort does it look like the owner has put in when it comes to this very necessary part of the office facilities?

If the restrooms are neat, clean, and squared away, then you are probably tying on with an owner who takes the job seriously, and upkeeps all parts of the building. If not, though, then you may want to consider your other options before signing on that dotted line. If nothing else, ask yourself if those are the restrooms you want to use during your work day, and how uncomfortable you’re going to get holding it until you leave the office on your lunch break.

For more tips or help on how to lease the best office space for your needs, simply contact us today!

Benefits of Allowing Pets in the Office Workplace

pets in the office workplaceIt is becoming a growing workplace strategy to allow employees to allow pets in the office workplace.  In fact, a recent study shows that about 8 percent of workplaces are beginning to allow their employees to bring their pets with them during working hours. That is an increase of 3 percent from the previous couple of years.

Dogs are very special pets that quickly become members of the family from the time they enter the home.  Pet owners often feel some guilt and fear when leaving their dog at home for any length of time. The pet may suffer from separation anxiety while the owner is worried and nervous about the well-being of their furry canine companion. Trekking off to work can leave your dog unattended for many hours, which can be stressful for both you and your pet.

Benefits of pets in the workplace

A few of the benefits in bringing your pet to work include:

  • increased morale
  • less issues with absenteeism
  • more teamwork among the co-workers
  • less stress for the owner and the pet
  • more openness and communication among other animal lovers on the job

A study done by researchers at Virginia Commonwealth University and published in the International Journal of Workplace Health Management found employees who brought their dogs to work had reduced stress throughout the day compared to colleagues without pets. The opportunity also affords for some fresh air breaks when taking the dog for a walk during work hours.

Landlord issues

Employers who decide to become pet-friendly provide many perks for a relaxing work environment.  The concern, though is that not all landlords or property managers share the pet-friendly concept.  Those that are in agreement provide specific rules for pets on the premises such as having a license for the pet, the animal must be up-to-date on all vaccinations and it needs to be confined in a small gated area.  When leaving the office area, the dog must be leashed before walking through corridors and hallways. Make sure to check with your landlord before implementing a pet friendly office policy.

Amenities for the pet-friendly workplace needs to include designated “poop stations” and possible dog runs or play areas for the pets.

Dogs become ecstatic when getting ready “to go to work.” Owners are less stressed, as well when bringing their pets in the office workplace.  A pet policy within the office environment makes for a much happier, more content owner, knowing their dog is present, happy and safe.

OfficeFinder is in the business of helping you find office space throughout the United States and Canada. And that includes ones with a pet-friendly environment that allow pets in the office workplace.  If we can help, contact us at OfficeFinder.com.

4 Ideas to Transform Your Work-Space Into a Place of High Productivity

Here are 4 ideas to transform your work-space into a place of high productivity.Office space is an important part of most people’s work life, as well as some of their home lives. It’s where you get the majority of your work done, so it’s no wonder that office space design is an important part of productivity. When you are comfortable in a space, you tend to get more work done.

4 ideas to transform your work-space into a place of high productivity.

1. Keep a clean desk.

If your desk is messy, chances are you’re going to be more stressed out, and your productivity levels will decrease. Keeping your papers filed away in a drawer, or creating an inbox on your desk will let you know exactly what papers you need to work on without having to search through piles of messy paper.

2. Keep your desktop clear.

Just like having a messy desk, if you have a messy computer desk top, you’re more likely to get frustrated and lose motivation. Create a folder for different subject matter, and create folders within those folders, as a sort of filing system. Don’t let those annoying word documents clutter your desktop again!

3. Find a few desk accessories.

Desk accessories can be the one thing that is the exception to the clutter on your desk. Chose a small vase of flowers, a succulent, or a colorful mug. Anything that you are able to look at and smile. Personalize your work space. If you feel more at home, you’re likely to get far more done in a day than you would being in an impersonal cubicle.

4. Keep office furniture to a minimum.

Having a cluttered space or having too many different colors can really draw your attention in multiple directions. Combat this by sticking to neutral furniture, and only a few essential pieces such as your desk, chair, and a couple of chairs for guests.

Implementing these ideas can help you transform your work-space Into a place of high productivity, creating a better, and more productive work-space for yourself. If you need office space, we’d be happy to help at no cost to you. Please feel free to contact us.

Worried About Security? 3 Office Space Leasing Tips You Can Implement Inexpensively

Security Office Space Leasing TipsThe majority of businesses in need of new office space focus on build-out allowances or ample parking for staff members and clients. That said, some companies have an added requirement: security. Office space leasing tips for law firms with unpopular clients, or other businesses that cater to a controversial clientele, focus on personal as well as corporate security measures. Even if your company typically does not have these problems, there are a few things you can do that won’t cost an arm and a leg that will improve security.

3 Office Space Leasing Tips You Can Implement Inexpensively

  1. Door and window safety checks. Undergoing this procedure is good advice for any business. Protect your company’s computers and office equipment from theft by retrofitting – if needed – doors. Add high-security locks, sheet steel, and electronic access panels. Re-key the office as soon as you move in or if a key is lost. If there are restrooms on your office’s floor, insist on having them locked with your company’s personnel being the only ones to have keys.
  2. Install a panic button. Your lobby is the weak spot in the setup. If your clientele is made up of controversial public figures or notorious criminals, it is not unusual to see members of the media visiting your reception area to ask for interviews or comments. Although your receptionist should be well-trained to handle these inquiries, have a panic button installed that signals the need for assistance. This situation may occur when protesters will not leave the premises when asked or threaten your staff members.
  3. Lights and cameras. Know what goes on outside of your building at all times. Usually, camera feeds lead to a guard’s desk inside the building’s lobby. Stop by on your way out to see whether anyone might be waiting for you or your clients.

By the way, these office space leasing tips not only assist law firms in need of heightened security, but they can also help with the prevention of workplace violence. If you are looking for secure office space, contact us today to learn more about how we can help at no cost to you.

Good Workplace Strategies Include Effective Communication Methods

Third Place WorkingIn order to keep your employees engaged and productive on a day to day basis, you need to implement good workplace strategies and being a good communicator is critical. Communication with your employees helps you remain in control while understanding any issues that your employees face. Here are some tips on how you can improve communication methods within your workplace.

Be A Good Listener

Communication is a two-way street: it isn’t about just one person doing all the talking. To be a good communicator, you must not only talk, but listen as well. One of the biggest mistakes people make is not listening to someone else as they’re talking. This is where information is not effectively communicated. Keeping your ears open and attentive to the speaker is key.

Know Your Audience

Do you take notice as to what communication methods work best with certain people? For example, you may find people don’t reply to emails, but are quick to provide you the information you’re looking for when you meet them in the hallway. Some people also like materials printed on paper, instead of looking at attached documents in an email. Understanding how people like to best receive certain types of communication is key.

Don’t Assume, Get Clarification if Needed

Sometimes words don’t come out as we intend them to, both in writing and in person. Sometimes negative situations are created from incorrect assumptions, and we find ourselves assuming a tone when there is none. If you need clarification, ask someone face to face to avoid making something out of nothing.

For more information finding office space that will help on good communication as one of your workplace strategies, contact us.

3 Ways a Flexible Workplace Will Benefit Your Business

Flexible Workplace benefitsIn an uncertain economy, signing a lease and paying the heavy overhead costs associated with it can take a major toll on your business. Avoiding this unnecessary cost initially motivated the creation of flexible workplaces. In the last twenty years the idea has gained increasing popularity for reasons other than just cost reduction. It is now stronger than ever as flexible workplace options become more widespread.

Making the change to a flexible workplace can benefit your business in more ways that just avoiding overhead. Take a look.

1. Attract the Best Employees

With flexible workplace options including online work, telecommute positions, or a combination of on-site work and distance work, you can now easily scour the globe for the most suitable employees. No longer limited to a geographical location or even a fixed schedule, the hiring pool is nearly limitless. Build a team of the most highly qualified international talent and watch how your business grows.

2. Improve Client Interaction

The physical space your business occupies speaks volumes to potential clients and customers. And a flexible work space sends positive messages. Not only can you create a better the space with the resources you save by avoiding overhead costs, but using a flexible option shows foresight and intelligence. Both of these traits inspire confidence in visitors, converting them into customers and clients.

3. Expand Business 

With the most competent employees and a constant stream of potential partners, your business will have unending expansion options. And with increased flexibility in space, budget, and schedule, you will have the resources to effectively take advantage of these options to develop and improve your business.

Conclusion

If you are looking for the next step to take with you business, these three benefits are serious reasons to make that step a change to a flexible workplace. Let us help you implement a serious step that saves capital and other resources, opens doors to new employees and new contacts, and leads to endless growth opportunities!

Agile Office Space For Generation Z

Generation Z agile office space needsMove over, Millennials, Generation Z is here, and its needs an agile office space. Termed Post-Millennials, Plurals or simply Gen Z, these workers were born in the late 1990s. What makes this generation tick and how can you customize a workplace to suit its future needs?

An Extension of the Millennial Mindset (with economic improvements)

More so than Millennials, Gen Z has grown up amidst the implementation of revolutionary social changes. That said, they have also grown up in the aftermath of September 11 and during the Great Recession. Business Insider defines this group as being “more entrepreneurial” than Generation Y. In short, when members of this group begin entering the workforce as your employees, the agile workplace you are implementing now for Millennials will find continued and expanded use.

Office Setups You Can Put in Place Now

Making your workplace attractive to this group of employees with a business-minded attitude does not have to be difficult.

  • Increase square footage per worker. This is not a group that thrives in cubicles. Allocate personal space that allows for distance from others when desired.
  • Provide flexibility. Shared and collaborative work spaces will become more important and more common. Teams connect informally in these settings.
  • Create visual flow. Chopping up the office into sections will be considered outdated. Instead, allow your office space to naturally flow from shared work spaces to private desks.
  • Being adaptable counts. Modular furniture, movable walls and seating groups that you can change and rearrange become standard in a few years.

Find the right space now to create the agile office space of tomorrow. Working with an office-leasing broker who understands the local market is a big plus. Contact us today to find out what this type of professional can do for you. Their services are FREE to you. It is a no lose proposition!

Avoiding Office Leasing Mistakes

Office Leasing Mistakes OopsWith so many varied options for leasing office space, it can seem insurmountable to find just the right spot to meet your needs as well as those of your business!  However, a few simple steps can help you in avoiding office leasing mistakes and find the best office option for you and your employees so that everyone feels welcome, productive and happy. Here are 3 suggestions that will make a big difference in avoiding office leasing mistakes for you in your search for office space.

  1. Try using a broker instead of “going out on your own”.  Many smaller businesses attempt to seek future office space by way of classified ads, online postings, or even Craigslist.  Obviously, this can have negative consequences for numerous reasons, not least of which can include fraudulent rentals or misrepresented properties.  Hence, using a office space referral service or agent can prevent these problems before they begin. For brokers, there is no cost to you for their services.
  2. Plan for what is needed beforehand.  How much space is truly needed now and in 3 years?  How many employees do you have?  What kind of layout do you want? How many clients visit your office for in-person service?  Do you have conferences on premise, and if so, how many people generally attend them?  How much parking is available, and is it enough for employees as well as any visitors you might anticipate?  Giving thought to these scenarios can help you effectively predict not only how large or small of an office is necessary for your firm, but can also help you remain within budgetary constraints.
  3. Think ahead!  Much like apartment rentals, individuals or companies will oftentimes leave renewals or potential moves to the very last minute, which can severely limit their options for negotiating new leases in their existing offices or finding desirable new locations.  By preparing a few months ahead, you will then have enough time to weigh all your options, check in with your office space rental agent, negotiate a lease or a move, and keep your employees informed.  This approach is a win-win for everyone and helps to avoid unneeded stress!

Keeping things simple is a great way to go when considering new office space.  To help streamline your search for the perfect go-to place for your firm, contact us today to assist in finding your office oasis and  Avoiding Office Leasing Mistakes!

Moving Out of Your Home Office to Flexible Workplaces

Moving to flexible workplaces from home officingMany entrepreneurs start their businesses from home. In fact, some of the most famous business today did so. Dell Computers and Microsoft are great examples. For some people, this works well over the course of time, but others would prefer to have a separate office to work out of. Working from home is not easy. Many distractions can get in the way. In recent years flexible workplaces have become an attractive way to make that move.

The short-term leases flexible workplaces usually offer lessen your risk if you find you no longer need the space. Should your business grow faster than anticipated, you aren’t locked into a space that is too small. Should the worst happen and you need to shut down your operation, you are not left with the responsibility of a long-term lease or a mortgage on a space you no longer use.

Some flexible offices will allow you to share space with another company. This offers the chance for reduced costs and meaningful collaboration. You don’t have to travel across town or pick up the phone to get input. You simply have to speak up from your desk, or perhaps knock on the next door.

If your business takes you around the country, or even around the world, you could have an office to use whatever you land. Some flexible office providers offer a passport system that allows you to have a desk wherever your work takes you. No more hoping your hotel has a reliable internet connection and a decent place to meet with your clients. You know your office will have what you need.

Comfortable decor can really make a difference in whether or not you feel like going to work. If you hate your surroundings, your productivity will take a hit. Flexible offices tend to stay up to date with modern needs and desires, taking the decorating tasks off of your shoulders.

If you are ready to move your office out of your home and into a professional space, contact us to find out about flexible office spaces near you.