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Entries Tagged as 'Office Space Design'

Optimize Your Office Server Room Or Else

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Tired of hosting sensitive data off-site? Do you want to have hands-on access with your data? Adding a server room to an office is a bit more complicated than throwing all of your servers into the spare closet and calling it good. You get a lot of benefits from having all of your servers at the office, but there are plenty of considerations to keep in mind when setting up a server room. Here are four of them.

1. Space

The first consideration is the most straightforward of them all. How much space do you need to physically fit all of your private servers? You don't want to cram in the servers, network cables and cooling system in as tightly as possible. You need some room for proper air ventilation and to provide space for the IT department to have easy access for troubleshooting and maintenance. Also, keep in mind green practices when setting up your room, which we detail in a previous post here. Not only do you have immediate benefits such as creating an eco-friendly and progressive space in your office, the City of Seattle found making offices greener has an effect on reducing the number of sick days your employees take. Since you're building everything from the beginning, it makes sense to keep the server room as green as possible. Consider using a portable air conditioner for cooling, and contain and exhaust hot air before it permeates the space.

2. Hardware Requirements

The joy of having a server room on-site is that you can pick whatever server hardware you want. The downfall is that you need to know your business' server requirements so you purchase enough servers to keep up with demand. You can base initial estimates off the type of server hardware you use with your virtual private server hosting provider, and identify areas you'd like to change. Maybe you'd like more memory in the servers or a different hardware vendor. Match your server needs to your software requirements. You also don't need to get quite as many physical servers as you are using through a web hosting company, if you choose to use virtualization. Another hardware consideration is your cooling system. All of those servers in one room are going to be hot, and climate control is essential to keeping everything in good working order.

3. Software Requirements

Some hardware vendors bundle your servers with operating systems and common business and enterprise applications. However, in many cases you're responsible for the cost of software licenses for your servers. Make a list of all applications you're currently using, and ensure the server technology you purchase is compatible with your mission critical software.

4. Security

One of the most important considerations for your server room is security. Your data is essential to your business, especially if you are dealing with sensitive information, such as customer orders. You don't want just anyone having access to the physical server hardware, any more than you'd allow hackers to run rampant on your network. Requiring key card use, monitoring servers with videos, and employing security guards are all measures you can use to keep an on-site server room safe and secure.

Are you considering creating a server room for your office? Tell us why or why not in the comments.

Find Office Space

By: James Osgood

Office Space , Office Space Design

What is Most Important to Office Tenants?

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Determining your priorities is a key to finding the right office space for your company. A full needs analysis is critical in the beginning of the process to make sure you are looking for what you need. Abacus Office Finder in the UK has been doing an ongoing survey to determine what matters most when selecting office space for rent. Here is what they came up with:

  • Location 57%
  • Value 25%
  • Image 16%

Based on my 30+ year of experience in the business, it is pretty accurate.

If you want to go into more depth in analyzing your needs, we provide an Office Space Planning Checklist on our site so that you can make sure to consider all the major considerations when starting the process of finding you office space. In addition to the checklist we also offer an Office Space Calculator that allows you to determine the amount of office space you will need. Lastly, but not least, if you are considering an executive suite office rental, we offer an Executive suite vs Conventional Space Comparison Calculator that will reasonably accurately compare the cost of the two office rental alternatives.

All that said, the best way to make sure you get your office needs met is to engage the services of a local office tenant representative, like the ones at OfficeFinder, to make sure you consider all the factors you need to in your market. Every market has slight nuances that need to be considered.

Executive Suite
 vs. Conventional Office

Cost Comparison Calculator - See more at:
Executive Suite
 vs. Conventional Office

Cost Comparison Calculator - See more at:

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By: James Osgood

Executive Suites , Office Leasing Tips , Office Rental , Office Space , Office Space Design , Office Space Negotiations

Weekend Reading - Recent OfficeFinder Tweets

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Find Office Space

By: James Osgood

Lease Negotiations , Office Leasing Tips , Office Space , Office Space Design , Twitter

5 Tips to Choose the Right Office Space

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Choosing the right office space, whether for rent or purchase, for your business will have a big impact on how well your business runs. The Better Business Bureau has made 5 specific recommendations to help business owners choose a space that is right for them.

Determine Your Needs

This may sound obvious, but any business owner needs to think about the entire opperation, not just the front office. Look at the space in terms of how your customers will see it and how your employees will use it.

  • Will you grow over the course of the lease? 
  • Will you need conference rooms, lunch rooms or break rooms?
  • Do you need a reception area?
  • What about storage?
  • Will you have office machines such as large copiers that need space?
  • Where will staff sit?

In general provide at least 175 square feet for each employee. Offices will be larger than this so determine who gets offices and who doesn't.

Location, Location Location

This is a very old adage that the most important aspect of an office is it's location. This is particularly true if the business requires foot traffic. Think about who your customers are and narrow down the choices.

  • Will they need parking?
  • Will they use public transportation?
  • How hard is the office to find?
  • Is there a lot of traffic in the area?
  • Will there be construction on the roads in the area in the first year?
  • Is the neighborhood safe?

It is vital to understand how easy it will be for prospects and customers to get to your business. If it is too hard they may decide to do business elswhere.

Assess The Building

It is important to look at the building as a whole. Many commercial buildings will advertise upgrades, but won't talk about repairs.

  • Ask about what changes may need to be made to the office space itself.
  • Are you allowed to put up walls for new offices as needed?
  • Have there been any recent problems with storm damge or vandalism?
  • Are there any upgrades or renovations planned during the lease?

Noise from renovations can disturb employees and customers so it is important to understand what will happen and when.

Get Professional Help

Utilizing a real estate professional who specializes in office space, an office tenant representative, will reduce the amount of work substantially. A professional will be familiar with a variety of styles of office space around the area. When know what you are looking for and can communicate these needs clearly they will be able to show you properties that meet your needs.

Review The Lease

The final step is to review the lease very carefully before signing anything. Make sure you understand what you are responsible for and what the landlord is responsible for. It is a good idea to have a lawyer review the document.

Following these 5 suggestions will help ensure the office space chosen is right for the business. For more information on choosing the right office space for you contact us.

Office Space Planning Checklist

Offlce Leasing Process

By: James Osgood


Office Leasing Tips , Office Relocation , Office Rental , Office Space , Office Space Design

The Best Office Environment for Your Staff

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A good office environment will play a very crucial role in boosting employee's morale and spirit. It is important to understand that office workers spend most of their time in the office and therefore this place should be made as conducive as possible. In modern times, the employers have realized the importance of creating a good office environment. This has made them to pay more emphasis on ways that can make employees love coming to work every morning. There are different office refurbishment methods that the management can employ.

Design a comfortable office

Office design is one of the important factors that can help boost employee's morale. With the current high cost of hiring an office space, many organizations have found themselves concentrating more on price as opposed to amenities, layout and design. However, you will note that business leaders look beyond price when choosing their offices because they understand that a happy employee is more productive than an unhappy one. As a smart move to refurbish your office, consider adding a new high quality carpet, comfortable tables and chairs, cupboards and so on. It is also important to consider an office with amenities such that you don't have to share those amenities with other people from other offices.

Encourage office members to get organized

With so many paperwork being used in the office, keeping the office tidy becomes a big challenge. It would help to minimize the use of paperwork and in its place share documents through networked computers. When an employee's desk is disorganized, he may find it difficult to trace an important document that is required urgently. It must be understood that dirty and dingy office environment decreases overall productivity and also decreases employee's morale. When it comes to getting organized, there are five main areas that you should concentrate on. They include; time management, electronic information, general office stuff e.g. supplies, papers and space and furniture layout.

Focus on up to date machines and technology

Ensure that all utilities are functioning flawlessly. Make sure that you have invested adequately in electronic devices such as modern computers, printers, scanners and photocopiers. When all these devices are working properly at all times, it helps to boost productivity as the employees will not have to complain all the time that there is a malfunctioning machine. To ensure that you have a flexible office space, ensure that there is a Wi-Fi connection such that employees can move from one point to another without any difficulties.

Consider openness when designing the office

You will realize that most organizations today are embracing the open office design. Open offices have been observed to boost organization's productivity. Open offices encourages openness and encourages the employees to remain glued on organization related tasks. It would also be appropriate to have an open space in the office where employees converge for lunch or coffee. This allows them an opportunity to communicate with each other. By encouraging openness, people are able to present whatever issues that they may be having and this gives the management adequate time to deal with those issues before they get out of hand.

Guest Author Bio: Mark is a blogger who talks about different ways you can improve your business, giving ideas about increasing employee productivity with things like office refurbishment ideas.

Office Space Design