Tag Archives: office space for rent

Office Space Planning: What Your Space Says About Your Company

Your office space planning & design reveals a lot about your company–to both employees and customers. While connecting floors with a giant slide like Google may not be affordable or functional for your group, chances are you could use an upgrade. Excite your team with a new and improved design in your office space planning! Express your vision; start with these ideas when searching for your new digs.

  • Room to grow: It’s better to have a bit more space than not enough. A crowded office complex with a cramped connecting hallway not only feels claustrophobic, it stifles creativity. By giving your company extra room, you’re saying, “We are on the grow!”
  • Easy to access: You’ve got posh new headquarters but unfortunately, HQ is located a few hours away from home. Your key players have to spend a significant amount of time on the road–just to come to work. When selecting a new office space, consider the commute. Show your team some “love” by choosing an office space that isn’t at the opposite end of a gauntlet or at least implement a teleworking policy that would permit flexible commuting. Also, think about the parking situation. Your office setup needs to have an easy to locate entrance and exit that doesn’t require a hike to get there.
  • A clear flow of traffic: If you were a stranger visiting your office, would you be able to navigate the workflow areas without a map. It doesn’t take a rocket scientist to determine that visitors should be met by a reception area, not walk into the fulfillment warehouse. Still, there are more subtle traffic concerns to consider. For example, if your company has started the new year with a significant investment in public relations, shouldn’t this department be located closely to management? Also, think about walking a document through an average purchasing process. Bottom line–your flow of traffic decisions should be practical and make sense.
  • Achieve the right balance:When clients arrive at the business, they want to see success and a professional environment, not question where their money is going. Your office space design should encourage confidence, but not create a cause for concern.

Office space planning and design takes some care and time. Let us help you begin the search for an office you’ll be proud of! Contact Us to us today. We’d love to help!

Office Space Predictions For 2014

In a recent quarterly commercial real estate forecast from the National Association of Realtors, they are predicting that the office space market in the US will see only slight improvement over the next year with a small, .2%, reduction in the office vacancy rate and a modest 2.5% increase in rental rates.

Specifically, here is what they reported on the Office Space Market:

“Office Markets
Vacancy rates in the office sector are expected to decline from a projected 15.6 percent in the fourth quarter to 15.4 percent in the fourth quarter of 2014.

The markets with the lowest office vacancy rates presently (in the fourth quarter) are New York City, with a vacancy rate of 9.8 percent; Washington, D.C., at 9.9 percent; Little Rock, Ark., 12.0 percent; and Nashville, Tenn., 12.9 percent.

Office rents should increase 2.4 percent this year and 2.5 percent in 2014. Net absorption of office space in the U.S., which includes the leasing of new space coming on the market as well as space in existing properties, is seen at 32.2 million square feet this year and 46.1 million in 2014.”

The Basic Steps to Getting Your Ideal Office Rental

Renting an office space is not rocket science and does not have to be an overwhelming proposal; simply work your way through these basic steps, allow enough time, get help when you need it and you’ve got your ideal office rental!

  1. Calculate how much space you need. Use our office space calculator or plan on around 175 – 200 sq. feet for each employee. It includes a typical allocation for meeting rooms, kitchen space, etc.
  2. Identify your budget, including an ideal range and an absolute upper limit. Remember that  there are other occupancy expenses, other than rent, that go into an office rental. In fact, they are usually equal to the rental amount for the office space. These include telephones, internet, insurance, utilities (depending on the type of lease you sign), tenant improvements, property and excise taxes and the like.
  3. Make a list of location preferences and prioritize them. Think about the best location for your employees, clients, deliveries, etc.
  4. Search for available office space that match your space, budget, and location needs. Be as thorough as possible in this step. (This is a great time to call in the experts at OfficeFinder!)
  5. Determine the length of your office rental: short-term or long-term, number of months, etc.
  6. Issue requests for proposals to be able to compare floor plans, prices, and other details of your top three spaces, weighing the pros and cons of each one.
  7. Choose the space that offers you the best fit for your company and begin negotiations! this is where have a qualified office tenant representative on your side really makes a difference. They do a lot more than just find space. They make sure you get the best deal possible and they don’t cost you anything to engage their services.
  8. Have an attorney and experience real estate broker review your rental agreement before you sign it. You want to avoid any costly mistakes, don’t you?
  9. Get any tenant improvements constructed and you are ready to move in. Congratulations.

It is important, at the beginning of the process, to write down a list of needs and preferences for your rental space. Checkout our office space planning checklist to make sure you don’t miss anything. Determine the items you cannot negotiate, and also the items you will be willing to compromise on. Identify your dream space and also what will simply meet your needs and allow your business to function at a high level.

Contact us today to ask your questions and find the ideal office rental space for your business!

The office rental process in more detail.

3 Important Considerations When Looking For Office Space For Rent

Having an office is essential for the vast majority of businesses. Searching for the right office space for rent is critical for those who are serious about their company and employees.

A few considerations to start:

  • The Location of the Office Building
  • The Security of  the Office and Office Building
  • The Amount of Space Required

The Office Location

This aspect is usually one of the most important factor to consider. With the constantly increasing traffic problems, easy access for clients and employees tops the list. Transportation options for your  employees also needs to be considered, if you want to retain them. Having a building that is near a bus stop or other means of transportation may be a good idea.

Amenities that are near the office building itself are also important in keeping a happy workforce. Locations that have a few restaurants and shops in the area is a good consideration.

Office Security

Having a secure building is more important than just keeping the documents and information that is in the building secure, it is also about the mindset of the employees who are working there. It is best if they are able to have peace of mind while working. Security in the building is a big part of this.

Installing a business security system is the way to go. Some may also consider having an armed guard in the building depending on the type of business that is housed there. Find out more on office space security.

Office Space Required

How much space is just right? That is the question that everyone interested in looking for office space for rent or lease. Needless to say, it is important to not take on too much or too little space. Try our office space calculator to help in determining how much office space you might need. it is not intended to be exact, but will give you a good estimate of how much you should be considering.

These are just  three important considerations when looking for just the right office space for rent or lease. Also, check out our office space planning checklist to all the considerations you need to take into account.

If you want to rent office space and get the best deal possible, avoid costly mistakes and have a hassle free experience. Engage the services of a qualified office space tenant Rep, like the ones we have at OfficeFinder. For more information, contact us.