As you are running a company, you have tons of internal and external responsibilities to take care of. From producing goods and services, management of employees, to the satisfaction of customers, a lot needs to be done. However, these are not very difficult once you compare them with one particular thing. Do you know what is more difficult to handle? Office relocation.
4 Tips To Make Office Relocation Smoother
Office relocation presents many challenges that you may not be prepared to tackle. The entire setup needs to go someplace else – all the hardware, systems, and office address will move, and it’s nowhere easy. However, there are a string of things that you can do to make sure the office relocation happens very smoothly without any disturbance. We have put together some tips that you can use to make your office relocation easy:
Plan In Advance
First thing first, you will have to plan out everything before you make a move. The place where you want to go, space available, and means of transportation, etc. This way, you will be prepared for the challenges that you may bump into. Other things that you may consider paying attention to include the vicinity of your new location, packing services you want to hire, and things you want to get rid of.
Make A Checklist
Moving your office can be more complex than you think. This is where an office moving checklist will prove to be useful. This step is a part of the planning process. The checklist can help you get all your tasks done and ensure you don’t miss anything. Make a list of items that you need to be transported and put down all the steps that you need to follow. Using that, you will identify what needs to be done.
You know your office address is going to be changed, and everybody from your employees to stakeholders needs to know about it. You will meet to share the new address with everybody – so that it doesn’t disturb the cadence of your work after you have relocated your office. This will help you avoid problems and confusion for all concerned.
Get Your Place Ready
You are going to a new office and the it needs to be ready to welcome your team. Make sure everything is set up just as you want before you take your office’s bag and baggage there. This will allow you to get started at your new location without wasting time. Things to check include furniture, lighting, washroom, air-conditioner, and most importantly, safety measures such as emergency and fire alarm.
The Bottom Line
Office relocation can be as tedious as shifting into a new house. Following the tips listed above to make sure the process sails like a boat on a calm river. Make a checklist and do what is required. Tell all your company stakeholders about your new address. Lastly, check your new place before you shift anything to avoid any disturbance later on.
As more employees are permitted to work from home, remote work has become more acceptable among companies and employers. There’s all the more reason why you should sync your home office with your main office, by setting up your home office in such a way that it would bring out your productivity and creativity.
If you’re planning to set up your home office or do some minor changes to your current one, you might want to start checking out for office desks and gather some ideas.
1. Choose Your Location
In syncing your home office with your main office, the first thing you have to settle is the location inside your house where you’ll set up your home office. As they would say in website design: build around user behavior, and not the other way around. In much the same way, set up in a spot where family members don’t go.
In choosing a location observe every corner of the house and think about which part is least frequented by everyone at home.
As much as possible, choose a spot which has a door you can close or lock. This works both ways. It helps you close yourself in and focus on your work, away from the distractions in the house. It also helps you separate your working hours from your rest hours, by closing your office at the end of each working day.
Another thing you have to keep in mind in choosing your work spot or location is potential distractions from other members of your household. If you have kids, or if there are toddlers inside the house, try to choose a location which they don’t frequent or isn’t likely to be a place where they’d be doing their role-playing or pretend games. If you have pets such as cats or dogs, you’ll also have to think of a place which they won’t frequent or they might inadvertently tear a report or important document.
2. Surrounding That Helps You Focus
The next thing you have to consider when thinking of setting up your home office is, you should set it up in a surrounding which would help you focus. Whether you work in the office or at home, being able to focus on your work and specific tasks at hand is one of the most important things that would help you finish the work you need to do.
Your surroundings should enable you to focus and concentrate on your work. If you’ve worked for quite a number of companies, you’d know which kinds of office set-up works for you and which are those that don’t.
Aside from what you can see in your home office, another thing you need to consider in removing all possible distractions is the noise and other sound distractions which you would be able to hear once you start working in your home office. If at all possible, line your home office with sound insulation materials such as cork boards on the ceiling and around the walls of your home office.
If your work entails exerting your creativity, then you also need to think of setting up your spot in such a way it would help you concentrate when you have to, pull away when you need to see the big picture, and unleash your creativity whenever you think you’re facing an unsolvable problem.
3. Productivity And Connectivity
Another thing you have to take into account when sync your home Office is how your office will enable and help you increase your productivity and connectivity.
One of the first few things on your checklist for productivity is a flat surface or desk. It doesn’t have to be a very large desk. Choose a desk that’s wide enough for you to do the work you have to do, with ample space for your usual clutter when you’re at work.
You need internet connectivity which is enough for your work requirements. If your work entails a lot of video presentations or video conferencing, remember that these things usually take up a lot of bandwidth when you go online. So, make sure your internet connectivity is good enough for what you need to do most of the time.
Part of being productive comes from having the right equipment and devices for what you need to do and being comfortable enough to be able to focus on your tasks without feeling drowsy or sleepy. If your work entails a lot of video conferencing, then maybe it’s time to invest in external cameras if you’re using desktop computers and a good headset if you take a lot of phone calls.
Bringing Your Office Home
As many companies have realized the immense potential of allowing their employees to work from home, more office workers are being placed on work-from-home mode. This may become more standard way companies decide to have employees work.
If you are looking for an office that your employees can sync to from home, contact us. Our local reps can help you, at no cost to you, find the right space at the best price and avoid costly mistakes. Give us a try! No obligation.
Most employees or business owners want to become more productive at work. High productivity translates to positive business results, increased profitability, and employee motivation. Productive employees are efficient, and they understand the significance of maintaining a work-life balance.
Though most people want to be industrious, they can’t resist distractions in the office. Even with urgent deadlines, unproductive employees still procrastinate and submit incomplete reports. But how do you cultivate a productive habit? It takes more than working for a promotion or impressing your manager. Below are top tips to help you become more productive as an employee or business owner:
● Get Organized
Organizing your workstation is the first step to becoming a productive worker. You may think you’re a performer, but your desk is full of unnecessary paperwork, pens, staple pins, and other office items. Although you complete your work assignments, you may not be an organized person. Make sure your desk is neat and all your computer files are in order. Getting organized is a critical skill that improves productivity levels.
You can locate essential files within a short time frame and beat deadlines with ease. Working in a neat and organized station helps you concentrate and boost your moods, resulting in motivation and increased productivity.
● Avoid Distractions
Minimizing distractions during work hours enables you to increase efficiency and finish tasks on time. Attending unnecessary meetings, gossiping with colleagues, and spending time on social media are some of the distractions that can prevent you from attaining productivity. These distractions affect your concentration, and you will eventually lose focus on what you were working on. Also, ensure you perform one task at a time.
● Don’t Multitask
Although most people think that multitasking translates to more work done, it is also a distraction. Working on numerous tasks at once means that you will concentrate on one and neglect others. Or you will perform shoddy work without cross-checking for errors. Therefore, it’s best to finish one task at a time to increase efficiency and productivity.
● Prioritize Your Work
Prioritizing your tasks is a critical aspect that determines whether you are a productive employee or not. You might submit incomplete assignments if you don’t plan your work according to urgency. Thus, prioritize your workload to avoid getting overwhelmed. Creating to-do lists every day is one way to plan your tasks. Break down complicated assignments into doable tasks and place them according to urgency. After ranking your work, make sure you finish them on time. Prioritizing your work increases productivity.
● Learn New Skills
Productive employees do not sit and wait for projects, especially if they require consequential processes in different stages. You need to learn what other employees are doing to accomplish various tasks. Thus, learn new skills when you can; you never know when they might come in handy. Learning is part of becoming a productive worker because you enhance your skills and focus on practical solutions. Use online resources, such as YouTube, and podcasts, to learn new skills and enhance workplace productivity.
● Avoid Burnout
Are you a workaholic who spends long hours in the office? Your boss may be impressed with your work, but when you experience burnout, your work efficiency reduces. Therefore, do not work until you have no energy left for the next task. Balance your workload and take breaks when necessary to avoid fatigue and extreme burnout. You don’t have to complete all the work assignments at once; delegate other projects to your junior staff or work according to urgency. Moreover, avoid carrying work at home in the evening because it will affect your work-life balance. Ask for help or take a few days off when you start losing interest in your work or experience energy loss to perform even the simplest tasks.
● Work at Your Best
Most people feel more alert and productive in the morning, while others work best at night, especially remote workers. Choose a suitable time because you will deliver more in a short time when you are fresh and mentally alert. Therefore, do not force yourself to complete work tasks when you feel demotivated. It is better to work at your best time and maximize your productive hours.
Ultimately, people are different and work within varied conditions. But if you want to become a productive worker, you must cultivate the above skills one day at a time. Consistency is key, and over time your employer will start noticing results and reward your efforts. Be the unmatched employee who gets things done immediately, no matter how big or small the task. Highly productive people are efficient, valuable, and lead fulfilling lives because they also know the significance of balancing work-life commitments.
And if you are looking for a workplace for your company where everyone can be more productive at work, let us know and we will show you how we can help you acquire your next office space.
Most people are joining in the fight for a better environment and with good reason. The earth is polluted, and everyone has a part to play to make it cleaner. The issue is so prominent in today’s world that governments, organizations, and businesses are creating and enforcing policies for a better environment.
Some businesses may not be able to go completely green, but they can do a few things about their services to make them more environmentally friendly. Among those changes are online services. If you’re running any type of business, it’s possible to use online services that contribute to the general good of the environment.
Here are some online services that businesses can incorporate into their daily operation:
1. Use of Paperless Communication
The advancement in technology has made it possible for businesses to adopt and use cloud computing services. These services have aid reduced paper trail. Also, they’ve made businesses more streamlined, collaborative, and efficient. Most importantly, they made business services more environmentally friendly.
Apart from cloud services, there are other services that businesses can integrate into their daily operations that are also mindful of the environment. Using an online fax service, for instance, gives you a good option for faxing documents without needing paper, toner, and a telephone line. Being able to send and sign documents electronically is an excellent way of making your business environmentally friendly. Not only do you reduce the usage of paper, but it’ll also help you save money.
By using an online fax service, you may enjoy the following benefits:
Electronically sign documents and send them back without the need for printing.
Reduces your energy consumption compared to traditional faxing.
Saves you time.
Keeps your documents organized and readily available.
2. Going Green On Web Hosting
Running a server emits carbon emissions to the environment. Some reports say that running all US servers can be compared to running several nuclear power plants. But using the internet is inevitable if you’re running a business during these times. That’s where green web hosting comes in. Even though you won’t eliminate your entire internet use, you can play your part in reducing carbon emissions on your end.
In green web hosting, you ensure that you’re using renewable energy sources to compensate for the energy use or power of your web servers. Also, hosting will be more affordable for you since hosting companies supply their own energy. So, next time you’re sending that email to pitch a client, know there’s a more environmentally friendly option to do it.
3. Practice Green Procurement
Another way of making your business more environmentally friendly is through green procurement. This applies mainly to retail businesses since it assures that they only engage suppliers whose goods or products have been produced or manufactured sustainably. Also, when looking for suppliers, ensure that they come with minimal packaging.
You can start by reviewing the policies for the procurement of suppliers for your business needs. In this way, you’ll make your business more environmentally friendly.
4. Online Consultations and Meeting
Going online for your meetings may lack the personal feel that comes with meeting a person one on one, but doing the former may help save the environment. For instance, conducting online meetings will give you a larger audience since you can be easily accessible. Instead of you or your clients traveling to the meeting’s venue, you can opt for online meetings. This way, your business comes environmentally friendly by helping reduce carbon emission through travel.
In addition, general business expenditure is brought down. Since you’re no longer traveling, you’ll also be saving time, which you can use for other important business matters.
5. Digital Marketing
Traditional marketing methods may still work for your business, but they’re not good for the environment. In addition to staying longer in the landfill, printing billboards, banners, coupons, and other paper adverts leave way too much carbon footprint. To make your business services environmentally friendly, it’s time you consider other ways of promoting your business.
Some marketing methods that are good for the environment are cheaper than the traditional methods but effectively reach your audience.
Almost everything that you do in your business operations will use energy and create waste. You can change those by improving procurement, marketing, and paper policies, and then enforcing them properly. You may not be able to change these things overnight, but they’re worth trying. Making better choices, even if it’s small, could amount to becoming more environmentally friendly, which may improve your business’ appeal to the general public, inviting more customers.
Press releases are a great way to inform your audience about your upcoming new product, merger, or event. What many business owners don’t know is that there are various types of press releases they can use for their benefit.
Press releases aren’t your typical news write-up. The main difference is that these types of releases aren’t written for the general public. Instead, they are written for news publications, journalists, and other people who publish the piece for you. That being said, it’s a good way to generate hype for your business.
As we’ve said, there are various types of press releases that you need to know. Here are some of the most important ones.
1. News Release
A news release is the most basic form of a press release. It’s often a piece that’s dedicated to informing the public about the general update regarding a business. It answers the basic questions of who, what, when, where, why, and how. It serves as the base of all press releases.
You’ve probably come around a new release at least once in your life. It’s supposed to be simple, direct to the point, and very serious. You can use a news release to promote various aspects of your business.
2. New Hire Press Release
This is a press release dedicated to highlighting the addition or the promotion of new personnel to the business. When writing one, it’s best to highlight the achievements and background of the new person so that people understand why they are a vital addition to the business.
Of course, it’s not always necessary to create a new hire press release. It’s often done when the people or person hired are very popular or if the new itself holds a lot of substance. However, don’t think that new hire press releases are devoted solely to new hires or promotions about a person that is held in high regard.
A good example of a new hire press release that doesn’t involve a famous person is if a company hires a group of individuals who are physically disadvantaged. It’s a type of press release like this that also gives the company some good reputation inside the community.
So long as the staff or management update is noteworthy, then it’s worthy of having a press release devoted to it.
eRelease is one of the most current and most effective forms of press releases currently. Basically, eReleases are press releases that are distributed through three primary platforms. These are via email direct to journalists, through posts on websites, and then through online publications.
What makes it the most effective is that it offers the most reach out of all the types of press releases out there. Structure-wise, it’s similar to other press releases.
Due to its availability online, eReleases are very effective at getting the word around at something going on about a business. Another great thing about eRelease is that it’s very versatile. It can be used for product launches, business updates, and everything in between.
eReleases can be released on a publication’s online platform or even through their social media outlets. The reason it’s effective is that you can potentially reach out to hundreds if not thousands of people on social media. It’s a great way to generate engagement for small and big businesses.
4. Business Launch Press Release
If you are launching a new business, then the best way to let it be known to the general public is through this type of press release. It’s basically a press release that tells the public about everything in your business. This includes your history, the corporate structure, and of course, the products/services you offer.
Even the launch of a small business can benefit from this type of press release. Companies usually launch this kind of press release alongside the launch of a new website or a social media page devoted to the upcoming business.
Every up-and-coming entrepreneur should understand how difficult it is to dive into an industry that’s already saturated with fierce competition. Launching a business without the right press release accompanying it often results in a slow start for the business.
5. Awards Press Release
This is one type of press release that can benefit your business by a long mile. It basically highlights the accomplishments you’ve made. Aside from giving your business credibility, it also gives the readers an insight into how formidable your business is among the competition.
Whether big or small, awards and recognitions are always worth the press release. People often think that only major awards deserve a new release. In reality, all awards deserve recognition. It’s an achievement for your business after all.
Awards releases are best launched after the business gets the award so that people are able to see it immediately.
6. Product Launch Press Release
As the name suggests, this is a press release about a new product of a company. In press releases like these, it’s best to highlight all of the key features of the new product or services. These are released usually before and after the product in question launches.
It’s used by both big and small businesses simply because of how it can provide interest in a product that’s yet to be tested by the general public. Product launches are often problematic especially if the business is relatively new. As such, product launch press releases are helpful in generating that needed hype.
Product launch releases are usually accompanied by other forms of media such as photos, videos, and more. In some cases, they are also introduced alongside limited-time offers and even contests – all of which are related to the upcoming product.
Press releases are a cheap but effective way to promote your business. A lot of business owners can benefit from it whether they are big or small. With the right writing and the right platform, a press release can help generate a ton of hype for your business without having to burn a hole through your budget.
If you are looking for office space, we are here to help. We are by your side all through the process insuring you do not make any costly mistakes. Our services are free and save you lots of money. Contact us to find out more. No obligation.
All businesses rely on their clients and customers to pay the money that they owe for purchases and services. However, this does not always happen, and many businesses end up with a high level of bad debt from those who have not paid. While businesses can and do pursue this debt, it becomes far more difficult if the debtor cannot be traced because they have skipped town. This then results in these debts being written off and companies being hit hard in termsof their finances.
Fortunately, digital technology has made life far easier for businesses looking to make the process of debt collection easier. This includes the use of skip tracing solutions, which can provide a range of information and speed up the entire process. Digitaldebt recovery solutions can save businesses in all sorts of industries a huge amount of time and frustration. In this article, we will look at how businesses use digital methods such as skip-tracing to help recover debts.
Digital Technology Proves Invaluable
There are many ways in which this digital technology can prove invaluable to businesses trying to trace people who owe them money. Some of the ways in which businesses use this digital method are:
Find Current Contact Details
One of the ways in which businesses use these digital solutions is to ensure they have the most updated contact details, as the ones on file are often incorrect once the person skips town. By using skip tracing, users can obtain the most current details when it comes to the person’s address, email, mobile number, and other details. With the right details available, it is possible for them to then make contact to chase the debt owed rather than having to give up and write it off.
Learn More About the Person’s Current Situation
There are times when the person’s situation may have changed, and this could have an impact on the debt owed. For instance, if the person has filed for bankruptcy, you may not be able to recover the money and can stop wasting time trying to locate and chase the debtor. If they have passed away, you will have to go down a different route to try and recoverthe debt. You can find out many details about the person’s current situation including whether they are deceased, have become bankrupt, and even if they are employed.
Make the Process Faster and Easier
Businesses also use modern technology to make the process of locating and recovering from debtors much easier and faster. This is important because it makes the business more efficient and means that less time and fewer resources are used on trying to find those who owe money. Being able to access a wide range of information also means that businesses stand a better chance of getting the money that is owed to them.
These are among the many reasons businesses use digital methods such as skip-tracing to try to recover the debt.
OfficeFinder not only provides assistance to businesses looking for office space, but also information that we hope can be useful in the conducting of business. If you need assistance acquiring office space, contact us today. No cost or obligation!
Aha! The big question “how do I choose the right IT support provider for my business?” At some point, every business will need IT support.
If you’ve found yourself musing over this, you are not alone. With the rapid and continuous evolution of technology, more businesses are in dire need of IT services. But, with so many IT service providers to choose from, each claiming to be better than the other, it can be quite challenging to find the IT service provider that is best for your business needs.
However, there are certain things to consider before choosing an IT service provider which can help make choosing the right fit for your business needs easier. I’ll tell you six things to consider when choosing an IT service provider. But, first, have you ever heard the term Managed Service Provider (MSP)?
What Is A Managed Service Provider (MSP)?
One of the ways to know a good IT company (or at least, one that will suit your business) is that it provides Managed IT Services. Managed IT Services typically refers to a series of IT solutions and services which allow you to delegate all of your IT-related tasks or needs (including maintaining and monitoring your IT system round-the-clock) to a Managed Service Provider (an MSP).
This is an excellent option, especially for businesses that can’t afford to hire a team of tech experts. But, the most important thing is finding an IT service provider that will get the job done and right. This brings us back to the six things to consider before choosing an IT service provider.
1. Consider Availability
The last thing you need is an IT service provider that doesn’t show up on time, when you need it, or at all. Availability is the first factor to consider when choosing an IT service provider. You want to know if your preferred IT company can maintain and monitor your IT systems round-the-clock.
Ask the important questions:
How quickly can you reach your IT company either through email, call or chat?
What is the average response time?
How long does it take for them to resolve any issues?
Ensure that you have the answers you want, and if possible, authentic customer testimonials.\
2. Consider Experience
Another crucial factor to consider is the level of experience of an IT service provider. You want to be sure you are working with an IT company with a track record of success. Your IT company should offer access to a team of skilled and experienced technicians who can get the job done flawlessly anytime.
3. Consider Security
Perhaps, this is one of the most important factors in this list. Security is important to any business, and even the minutest breach can cost you a lot. You need to be certain that your IT service provider will monitor your network 24/7 to quickly detect any potential problems and solve them on time. You don’t want a situation where you constantly worry about malware, hackers, or viruses disrupting your business’ productivity. Your IT company should use top-of-the-line tools and technologies to secure your data.
4. Consider Your Budget
Of course, while you want the best IT solutions and services for your business, you also don’t want to break the bank while getting it. A good IT company will offer flat-rate IT support to suit your budget. If an IT service provider’s services are too pricey for your operating expenses, then it may be best to look for a more budget-friendly option.
Note: A ridiculously cheap IT service provider may not be a good idea, as the quality of service may not be good enough to secure your data.
5. Consider Versatility
Look out for IT service providers that offer many different services and solutions to choose from. Instead of outsourcing other service needs (such as wireless services, virtual CIO services, VoIP business phones, hosted cloud services, mobile device management, and more), hiring an IT service provider that offers all of these services helps you significantly cut back on operating expenses.
6. Consider Scalability
It is very important to work with an IT service provider that prioritizes your business growth and success. This means choosing an IT company that completely understands your business needs, goals, and how to achieve them.
Hiring the right IT service provider is highly beneficial to any business. It takes away the unnecessary hassles of running a business and allows you to focus on the things that matter. So, if you are considering hiring an IT service provider, these six factors will help you figure out what to look out for to make the right choice.
If you are looking for office space that can provide you with the Information technology you need, we can help with our network of local pros. All at no cost to you. Contact us today to find out more. No obligation to request info. Give us a try. You will be happy you did.
Take Your Business and Employees To A Whole New Level with Online Education
Developing and growing your company usually involves helping your employees grow alongside you. Which can mean giving them access to high-quality education. Today, the internet and computers have made it easy to provide the ability for everyone to have access to education no matter where you are.
Online education has become a game-changing tool for businesses and their employees. Here are three reasons why you should consider implementing Online Education with your employees.
1) Provides Your Employees With Incentive
Offering your employees the opportunity to advance their skills through free or discounted education gives them the incentive to want to do well in their position. In some cases even advance their careers. Most employees in America are unable to afford any further education and therefore will be very appreciative of the opportunity.
This education will also boost your employee’s self-esteem. They will feel needed and more equipped for their tasks going forward and will therefore result in a higher retention rate and happier employees. It is easy to find programs. As an example, a quick search at MyDegreeGuide.com will show you how easy it is to select a program suitable for your employees.
Some may worry that offering employees a way to better their skills will send them on the hunt to use those skills at a different company however, there is no data to support that statement. In fact, it’s actually the opposite. Employees are more likely to remain loyal to a company when provided with the opportunity to grow and learn for free or at a discounted rate.
2) Increases Productivity and Progress
Since the education is being offered online, the productivity and progress of your company will not be put on hold. You employees will be able to continue their work throughout the day and have time afterwards to work on their education and skills.
On average, Online Education to your staff increases productivity by at least 2%, and when the courses are specific to the company that rate increases even more. Education improves an individuals’ communication, time management, and collaboration skills which will inherently affect how well your company runs. Imagine a business full of individuals highly skilled in time management? The turnaround time would be unparalleled.
3) Increases Your Business’ Profits
If your company’s productivity is increasing it’s logical to assume that so would your profit and you are correct. Employees with a hire turnaround time as a result of proper training will bring in a revenue of up abn average of 24% more than a company that doesn’t offer their employees education.
You may be thinking about how much the cost would be to be able to offer your employees at least a discounted rate of tuition, and you’re right it will run the business a hefty amount. However, in the end, the pros outweigh the cons and you’ll be left with a stronger and healthier company. If you’re able to find the funds to do this it is highly recommended. it is a great employee benefit! Only you know what the best decision for your business and employees are, choose wisely.
And if you are looking for an office to house your well educated employees, we can help. Contact us today. Our services are free and there is no obligation. We will put you in contact with a top local tenant rep who will also help with no cost to you.