Monthly Archives: August 2016

Worried About Security? 3 Office Space Leasing Tips You Can Implement Inexpensively

Security Office Space Leasing TipsThe majority of businesses in need of new office space focus on build-out allowances or ample parking for staff members and clients. That said, some companies have an added requirement: security. Office space leasing tips for law firms with unpopular clients, or other businesses that cater to a controversial clientele, focus on personal as well as corporate security measures. Even if your company typically does not have these problems, there are a few things you can do that won’t cost an arm and a leg that will improve security.

3 Office Space Leasing Tips You Can Implement Inexpensively

  1. Door and window safety checks. Undergoing this procedure is good advice for any business. Protect your company’s computers and office equipment from theft by retrofitting – if needed – doors. Add high-security locks, sheet steel, and electronic access panels. Re-key the office as soon as you move in or if a key is lost. If there are restrooms on your office’s floor, insist on having them locked with your company’s personnel being the only ones to have keys.
  2. Install a panic button. Your lobby is the weak spot in the setup. If your clientele is made up of controversial public figures or notorious criminals, it is not unusual to see members of the media visiting your reception area to ask for interviews or comments. Although your receptionist should be well-trained to handle these inquiries, have a panic button installed that signals the need for assistance. This situation may occur when protesters will not leave the premises when asked or threaten your staff members.
  3. Lights and cameras. Know what goes on outside of your building at all times. Usually, camera feeds lead to a guard’s desk inside the building’s lobby. Stop by on your way out to see whether anyone might be waiting for you or your clients.

By the way, these office space leasing tips not only assist law firms in need of heightened security, but they can also help with the prevention of workplace violence. If you are looking for secure office space, contact us today to learn more about how we can help at no cost to you.

Good Workplace Strategies Include Effective Communication Methods

Third Place WorkingIn order to keep your employees engaged and productive on a day to day basis, you need to implement good workplace strategies and being a good communicator is critical. Communication with your employees helps you remain in control while understanding any issues that your employees face. Here are some tips on how you can improve communication methods within your workplace.

Be A Good Listener

Communication is a two-way street: it isn’t about just one person doing all the talking. To be a good communicator, you must not only talk, but listen as well. One of the biggest mistakes people make is not listening to someone else as they’re talking. This is where information is not effectively communicated. Keeping your ears open and attentive to the speaker is key.

Know Your Audience

Do you take notice as to what communication methods work best with certain people? For example, you may find people don’t reply to emails, but are quick to provide you the information you’re looking for when you meet them in the hallway. Some people also like materials printed on paper, instead of looking at attached documents in an email. Understanding how people like to best receive certain types of communication is key.

Don’t Assume, Get Clarification if Needed

Sometimes words don’t come out as we intend them to, both in writing and in person. Sometimes negative situations are created from incorrect assumptions, and we find ourselves assuming a tone when there is none. If you need clarification, ask someone face to face to avoid making something out of nothing.

For more information finding office space that will help on good communication as one of your workplace strategies, contact us.

3 Ways a Flexible Workplace Will Benefit Your Business

Flexible Workplace benefitsIn an uncertain economy, signing a lease and paying the heavy overhead costs associated with it can take a major toll on your business. Avoiding this unnecessary cost initially motivated the creation of flexible workplaces. In the last twenty years the idea has gained increasing popularity for reasons other than just cost reduction. It is now stronger than ever as flexible workplace options become more widespread.

Making the change to a flexible workplace can benefit your business in more ways that just avoiding overhead. Take a look.

1. Attract the Best Employees

With flexible workplace options including online work, telecommute positions, or a combination of on-site work and distance work, you can now easily scour the globe for the most suitable employees. No longer limited to a geographical location or even a fixed schedule, the hiring pool is nearly limitless. Build a team of the most highly qualified international talent and watch how your business grows.

2. Improve Client Interaction

The physical space your business occupies speaks volumes to potential clients and customers. And a flexible work space sends positive messages. Not only can you create a better the space with the resources you save by avoiding overhead costs, but using a flexible option shows foresight and intelligence. Both of these traits inspire confidence in visitors, converting them into customers and clients.

3. Expand Business 

With the most competent employees and a constant stream of potential partners, your business will have unending expansion options. And with increased flexibility in space, budget, and schedule, you will have the resources to effectively take advantage of these options to develop and improve your business.

Conclusion

If you are looking for the next step to take with you business, these three benefits are serious reasons to make that step a change to a flexible workplace. Let us help you implement a serious step that saves capital and other resources, opens doors to new employees and new contacts, and leads to endless growth opportunities!

Agile Office Space For Generation Z

Generation Z agile office space needsMove over, Millennials, Generation Z is here, and its needs an agile office space. Termed Post-Millennials, Plurals or simply Gen Z, these workers were born in the late 1990s. What makes this generation tick and how can you customize a workplace to suit its future needs?

An Extension of the Millennial Mindset (with economic improvements)

More so than Millennials, Gen Z has grown up amidst the implementation of revolutionary social changes. That said, they have also grown up in the aftermath of September 11 and during the Great Recession. Business Insider defines this group as being “more entrepreneurial” than Generation Y. In short, when members of this group begin entering the workforce as your employees, the agile workplace you are implementing now for Millennials will find continued and expanded use.

Office Setups You Can Put in Place Now

Making your workplace attractive to this group of employees with a business-minded attitude does not have to be difficult.

  • Increase square footage per worker. This is not a group that thrives in cubicles. Allocate personal space that allows for distance from others when desired.
  • Provide flexibility. Shared and collaborative work spaces will become more important and more common. Teams connect informally in these settings.
  • Create visual flow. Chopping up the office into sections will be considered outdated. Instead, allow your office space to naturally flow from shared work spaces to private desks.
  • Being adaptable counts. Modular furniture, movable walls and seating groups that you can change and rearrange become standard in a few years.

Find the right space now to create the agile office space of tomorrow. Working with an office-leasing broker who understands the local market is a big plus. Contact us today to find out what this type of professional can do for you. Their services are FREE to you. It is a no lose proposition!

Avoiding Office Leasing Mistakes

Office Leasing Mistakes OopsWith so many varied options for leasing office space, it can seem insurmountable to find just the right spot to meet your needs as well as those of your business!  However, a few simple steps can help you in avoiding office leasing mistakes and find the best office option for you and your employees so that everyone feels welcome, productive and happy. Here are 3 suggestions that will make a big difference in avoiding office leasing mistakes for you in your search for office space.

  1. Try using a broker instead of “going out on your own”.  Many smaller businesses attempt to seek future office space by way of classified ads, online postings, or even Craigslist.  Obviously, this can have negative consequences for numerous reasons, not least of which can include fraudulent rentals or misrepresented properties.  Hence, using a office space referral service or agent can prevent these problems before they begin. For brokers, there is no cost to you for their services.
  2. Plan for what is needed beforehand.  How much space is truly needed now and in 3 years?  How many employees do you have?  What kind of layout do you want? How many clients visit your office for in-person service?  Do you have conferences on premise, and if so, how many people generally attend them?  How much parking is available, and is it enough for employees as well as any visitors you might anticipate?  Giving thought to these scenarios can help you effectively predict not only how large or small of an office is necessary for your firm, but can also help you remain within budgetary constraints.
  3. Think ahead!  Much like apartment rentals, individuals or companies will oftentimes leave renewals or potential moves to the very last minute, which can severely limit their options for negotiating new leases in their existing offices or finding desirable new locations.  By preparing a few months ahead, you will then have enough time to weigh all your options, check in with your office space rental agent, negotiate a lease or a move, and keep your employees informed.  This approach is a win-win for everyone and helps to avoid unneeded stress!

Keeping things simple is a great way to go when considering new office space.  To help streamline your search for the perfect go-to place for your firm, contact us today to assist in finding your office oasis and  Avoiding Office Leasing Mistakes!