Category Archives: rent office space

4 Professionals You Need on Your Side When Leasing Office Space

Leasing Office SpaceLeasing office space requires a lot of work. It is not easy. There are many things that need to be considered before choosing the best location for your business. Most businesses lease their space and need to deal with a commercial lease. While it is essential to select the best location that will benefit you and your business in the long term, there is a lot more to do than just finding the right space. A good location is an advantage especially in creating a sophisticated brand image for your business. Your business also needs to have a place where both employees and clients are happy.

The process of acquiring an office space can be lengthy. You need to make sure to allow enough time to complete the process. Understanding the leasing process and timing and who are the people that can help you with it is very important for a timely completion to the process. You need to make sure to get the lease agreement negotiated properly to make sure you don’t have unintended consequences pop up in the future. With the right team, you can get a great space at a fair price, with terms that meet your needs and no future suprises. Here is a list of the professionals who can help you when leasing office space.

1. Commercial Real Estate Broker

Yes, we are commercial real estate brokers who specialize in tenant representation. Yes, we are biased by decades of experience. The basics: Commercial real estate is a property that is purposely used only for business or investment purposes. These properties are generally owned by investors who collect the rent from operating businesses in the property. Commercial real estate brokers are people or the middleman between sellers and buyers. They help their clients with selling, leasing, or purchasing commercial real estate.

Not all commercial real estate brokers do the same thing. A commercial real estate tenent rep broker can work independently, unlike commercial real estate listing agents. A tenant rep works solely for you. The listing agent works solely for the landlord. But how can a tenant rep help you with the office space lease? Aside from the fact that they can help you save time, money, and effort, they can also provide numerous advantages. One of the most significant advantages of having a commercial real estate broker is their knowledge of the market, the players and the ability to analyze lease terms.

Acquiring an office space without the help of a tenant rep is like going into court without an attorney. Something you don’t want to do. In addition, not only do tenant reps work soley for the tenant, the tenant does not have to pay them directly. In most cases their fee is paid by the landlord’s listing agent. The commission is already built into the price of the space. If you don’t take advantage of using a tenant rep, the listing agent will not only take advantage of your inexperience, but also pocket the entire fee.

2. Accountant

Accounting is a crucial part of any business. One must understand the role of an accountant when leasing an office space. Commercial accountants, specifically, are people who are responsible for the efficient running of the commercial elements of an organization’s finances. They help companies with budget analysis, audit reporting, portfolios, and other accounting related to the business. These people can help you understand further how commercial real estate works and what you can do to maximize your profits.

It is crucial that you understand the tax issues, budgets, and planning in your business. That is what accountants can help with especially when choosing the best office space for your business. Most significantly, accountants provide you the information you need in the contract negotiation process to avoid making financial errors.

3. Attorney

Commercial lease review is one of the most nerve-wracking parts of the office leasing process. Even with multiple experiences in a commercial lease, specifications still change depending on the landlord. Every landlord has different lease. Furthermore, complicated terms are also on the line especially in commercial leases. While a tenant rep can review a lease and make business recommendations, getting help from an attorney to review the legal aspects of a commercial lease is important to make sure your rights are protected.

An experienced real estate attorney can easily navigate and review a commercial lease’s legal and financial specifications. They can make the details easier for you to understand. any legal issues about the lease.

4. Architect

Whatever location you choose, an architect / space planner is someone who can help define how to best use the space. Not only can they prepare a space plan, but they can help you identify other factors that can affect the project budget, project schedule, and the general feasibility of the location.

Contacting an architect early in the process is a good idea. Even before you have chosen a location. they can be your guide and added protection in the decision-making process. An architect knows about any construction codes and zoning regulations your business must comply with. An architect partnered with a designer will also help you with modification or renovations on the office if needed.

Other Office Leasing Considerations

In addition to the help you get from professionals, there are still many things you need to consider. These considerations are significant for your business and your employees in deciding on a final location. A list of other factors you should consider when choosing a new office space include:

  • Location and accessibility
  • Price
  • Growth constraints
  • Technology and infrastructure
  • Layout and design
  • Contingency plan

Leasing office space will always be a challenging thing to do. Obtaining enough knowledge, guidance, and understanding will help smooth the way. That is where we come in. Did I mention that what we do is help businesses acquire office space? We have been doing it since 1995 and have developed the finest online network of local tenant reps. We have over 600 of them throughout the US and Canada. If you are looking to make a move, we’d love to talk with you. No obligation to contact us. Hope you do.

4 Ways To Create A More Productive Work Space

After hiring a couple of employees and renting an office, it seems that you’ve done your part, but that’s not entirely true. Although you’ve done what’s necessary, it doesn’t hurt to go the extra mile by helping your employees settle in on their jobs and create a productive work space. After all, once they adapt to the business, their productivity will soar.

More productivity means more work done, and more work done means more money for the company. 

The best part is that you don’t necessarily have to guide them each step of the way. Creating favorable working conditions would be more than enough to help them become more comfortable, and that’s what this guide is all about. Below are four ways to breed productive employees through improving their workspace: 

1. Incorporate Natural Sceneries

You may have heard from somewhere or someone before that greeneries and natural light can improve your mood, and yes, it’s true. Humans have a desire to connect to nature, which is why a study has found that even just a minute with nature can lead to a feeling of relaxation, which may increase productivity. 

While it’s true that nature itself can lead to relaxation, there are other ways to make the workspace much closer to nature, and that’s by getting air filters that eliminate pollution. Of course, you can buy some plants and place them in your employees’ desks, but if you find a custom filter that pretty much does the job, there’s no need to bother with buying greeneries.

2. Provide Proper Equipment 

Surely it must be evident that one of the best ways to improve productivity is by providing the proper equipment. Employees may feel disheartened knowing that the business they’re working for cannot provide them with the necessary tools for the job, resulting in less productivity. 

The pieces of equipment you’ll need to prepare to differ according to what business you run. For most office jobs, employees must have their own desks and gadgets such as computers or laptops. Other than working equipment, you also have to consider buying equipment that brings comfort such as ergonomic chairs. 

3. Mind the Temperature 

Electrolytes, a compound that serves as energy for the body, deplete much faster in hot conditions. On the other hand, excessive coldness can lead to discomfort and even vulnerability to diseases. In other words, the temperature must be perfect. You can either use air conditioners during hot climates or heaters during the cold weather. 

4. Introduce Colors to the Office 

Is there a feeling of relaxation when you see the color blue all around you? Do you feel a sense of excitement when you’re surrounded by red walls? That’s probably because colors can affect a person’s mood, just like nature. 

For that reason, it’s a good idea to paint your office walls with a color that improves productivity, but which color? You may have already guessed it, but red is an excellent color since it keeps the heart pumping, which might be necessary to employees if they somehow feel bored during work hours. Blue is also a great alternative as it exudes a calming atmosphere, which can help your employees focus on their tasks.

Wrapping Up 

No matter how high the pay is or how nice you are to your employees, you can’t guarantee that they’ll become much more productive. What they need is a good productive work place, one that suits their needs and provides them with comfort. While it’s not an easy task, this guide should make it less complicated. However, remember that great things aren’t free, so don’t be afraid to invest in your business and your workforce. 

Certified OfficeFinder SpecialistAnd if you are looking for office space wher you can creat a productive work space, we can help with our network of local tenant reps. Contact us today to find out more. Our services are free to you! No obligation either.

Top 6 Fascinating Ideas on Renovating Your Office Space

Working in the same office space layout for many years is not refreshing, and sometimes a renovation is required. While the idea of renovating an office space is very exciting, the process may have several challenges. It is important to ensure that you have the right strategy when you are thinking of renovating your office space. For starters, it is important to have a flexible budget that will allow for any overheads to ensure that unavoidable overheads will not slow down your renovation process. There are services you can use like CostCertified to help you with your financial planning for the project and QTO Estimating for estimating the costs. It is also essential to ensure that you already have a renovation idea before contacting your contractor ahead of the renovation. In most cases, it is not always easy to decide on the type of office layout you would like to have in your office. Fortunately, we have listed the top 6 ideas for renovating your office space in this piece.

1. Create a Collaborative Working Space

Creating a collaborative office space is one of the unique ways that you can design your office. In the recent past, most companies are incorporating this form of office design because it boosts teamwork in their organizations. Moreover, a collaborative layout is more spacious and more comfortable.

2. Break Out The Office Spaces

Break out space is essential in this modern era. Ideally, it is an office space that is not part of the normal working space. This space is helpful when someone needs some alone time to think about something. This is somewhere that someone can go and relax while at the same time thinking about major firm issues. In the long run, a breakout office space will enhance the productivity of your firm.

3. Create Private Workplaces

Adding a private workplace in your office plan is also an exceptional idea. It will create an additional space where the workers can go work from, for them to be more productive. Ideally, there is minimal noise in private workplaces, which would ensure that the worker concentrates on what they are doing. The private office space will enhance your firm’s productivity because your workers will have an ideal work area.

4. Invest in Desks

Generally, you and your employees spend a lot of time at the office, meaning that you should invest in things that will make you more comfortable in the office. For starters, you should ensure that you get modern desks when you are redesigning your office. Don’t fear to invest in quality desks that will enhance your comfort and that of your employees at the office because they will enable you to become more productive. Moreover, quality desks will help in preventing backaches.

5. Enhance Lighting

When redesigning your office, ensure that you create more space to allow your office space to get more sunlight. Sunlight will brighten up your office, and it will also make it look bigger.

6. Add Some More Bright Colors

This will serve the same purpose as allowing more sunlight to the office space. It will also boost the mood of your workers.

While renovating an office space may not be a smooth process, you should follow the tips we have outlined in this piece to make this process a no-brainer.

Certified OfficeFinder SpecialistAnd if you’d rather make a move, we can help you find the office with just the right renovations for you, whether conventional or flexible space, we can help. Contact us today for a no-obligation discussion on how one of our local tenant representatives can help.

Buying, Renting, or Leasing Office Space?

deciding to buy, rent, or lease office space?Setting up an office is quite a task. From deciding the location to furnishing the office, it is time-consuming and requires a lot of effort. In addition to this, moving your office to a new area is labor-intensive.

This task is best left to the experts. If you are moving to a new office, consider this office moving checklist pdf to prepare you for the move.

When setting up an office, you have the option to buy, rent, or lease office space. If you are considering these options, it is always best to get a professional on your team to make sure you avoid any costly mistakes. Each of these choices has advantages as well as disadvantages.

Buying Office Space

Buying a property requires capital. Most small to medium sized businesses lack the resources to purchase office space or they choose to use their capital to grow thier businesses. However, for larger companies and corporations, buying an office space is an investment many choose to make.

Pros

  • Mortgage payments that will not increase.
  • Mortgage payments add to equity.
  • Appreciation over the long term.
  • You can rent it out excess office space and benefit from an additional source of income.

Cons

  • Buying requires a large amount of capital investment.
  • Opportunity cost of that capital investment.
  • Difficult to scale up in case of an expanding business.
  • You are responsible for repairs and maintenance, taxes and insurance.

Renting Office Space

In renting office space, it is usually a shorter-term period. You have the option to rent the space on a month-to-month basis or for a year or two. As with any contract for space, make sure to review the agreement thoroughly.

Pros

  • Allows for more flexibility in length of term.
  • Businesses have the option to relocate according to their needs.
  • Renting does not require a large investment.
  • The money is not tied up in the real estate and can be invested in the business in another way.

Cons

  • Monthly payments will increase over time with renewals.
  • Landlord may choose not to renew forcing you to move.

Leasing Office Space

Leasing office space is for a longer term period. Usually 2 – 10 years.

According to Statista.com, tech companies prefer leasing instead of buying a commercial property. Despite COVID-19 hampering business growth, tech companies were able to lease about 1.2 million square feet in the United States alone.

Pros

  • Monthly rental payments will be consistant for a longer period than renting office space.
  • Less capital is needed to lease office space than if you were to buy it.
  • The landlord is typically responsible for repair and maintenance of your office.
  • Leasing a property offers tax deductions.
  • At the end of the leasing period, you have the option to leave or renew the contract. So it offers some growth flexibility.

Cons

  • If you renew a lease, the terms of the contract may change, and rent may increase.
  • You have to comply with the requirements of the landlord.

Conclusion

Deciding on buying, renting, or leasing a property, is a big decision. A company’s business goals and growth prospects should be cinsidereed in making a suitable choice. In addition to this, the location of the office, the terms of a contract, the duration of renting/leasing, requirements of your employee, facilities, and other factors must be considered. Hence, you should take your time in deciding.

it is always best to get a commercial real estate professional on your team when making the buy, rent, or lease office space decsion to make sure you avoid any costly mistakes. This is the type of work they do day in and day out. They know what they are doing and represent you. The biggest mistake you can make is not having a professional on your team! Find one here.

 

Three Reasons Renting Coworking Office Space Might be For You

Coworking office spaceCoworking is a growing trend. According to a recent article for small business CEOs, an estimated 3.8 million people will be using coworking spaces by 2020. While the numbers are not quite that high yet, there are many reasons that people decide to use coworking spaces rather than renting more traditional office space.

1. The Flexibility

When renting a traditional office space, you are locked into a contract. You have to rent the space for a specific amount of time, whether it is six months, a year, or something else. With coworking, you can rent the space for as long or as short as you need. Even if you only need the space for a day or if you need the space randomly throughout the month, you do not need to pay for it when you are not using it. Plus, you can get the space that you need. Whether you simply need a desk in the corner, or you need a larger office area, you can rent the space that you need. As you need more space, you can rent a larger area.

2. The Details

When it comes to renting a traditional office space, you need to worry about supplies for the office, paying for the Internet, and other office-related details. When renting a coworking space, you simply bring your laptop and other supplies that you will need for the day, and you work. Then you can go home at the end of the day, allowing someone else to worry about the other details of the office.

3. Productivity

Coworking spaces are great places to network and connect with others who are in a similar situation. According to a study conducted earlier this year, one-third of people reported increased income since they started coworking, and over 60 percent anticipate increased income. Seventy-four percent said they were more productive. Eighty-six percent said they have a larger business network, and 93 percent reported a bigger social network.

If you are interested in learning more about coworking, contact us. We can help you find an office space to fit your needs.

3 Tips to Finding Office Space That Is Perfect for Your Business Needs

finding office spaceSearching for the ideal office space is a difficult task. The future of your company will depend on finding office space that will fit your needs. Here are some office space leasing tips to help you choose the right office space.

Procrastination Is Your Enemy

It’s important to start your search early. Don’t wait until the last moment, even if you’re very busy. Start searching for a new office space six to nine months in advance. This will give you more options and will prevent you from having the lower hand in your negotiations. Here is a general timeline you can use to determine when to start your process.

Make Precise Plans

Don’t procrastinate, but don’t rush too fast either. There are many things that you need to look at before signing the lease. How much collaborative office space do you need? How much private space do you need? Will the layout, both the inside and the outside, fit the image you want for your business? Do you hope to expand your business in the future, and will your leased space be able to accommodate that? These are all questions that you need to ask yourself. Office Planning Checklist.

Pay Attention to Small Details

It’s the small things that matter. Is the office close to shopping centers, restaurants, pharmacies, convenience stores, gas stations, and other useful establishments? Is it close to transportation methods, such as the subway or a bus stop? Is there parking space for your employees? Is there an available room that can serve as a break room for coffee breaks? What about other amenities? These small things do matter.

These are just a few of the considerations you need to take into account when finding office space.  It is what we do every day, day in and day out. We help business find and negotiate for office space. There is no cost to you for our service. It is free. You get a professional on your side to make sure everything goes as well as it can. No unexpected surprises and you get the best deal possible! For your perfect office space, just contact us.

Tenant Tip: The Best Kept Secrets for Renting Office Space

renting office space secretsThere is no doubt that renting office space is an extremely important business decision. The space you lease will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time. General location decisions take care of the coming and leaving issues, but what about the time you and your employees spend at the office? As a tenant representation firm, one of our challenges for our clients is considering what your experience is going to be once you’re operating your business in a chosen building.

The Little Things Matter

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape. Makes sure to investigate how often you will receive janitorial services.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by our Atlanta Rep. JGRE has been a proud member of Office Finder for 20 years.

If you would like assistance in renting office space and negotiating the best possible deal with all the little things considered, contact us. We have local reps who can help you free of charge throughout the US, Canada and many other locations world wide.

The Best Kept Secret to Renting Office Space

Best Kept Secret renting office spaceThere is no doubt that renting office space is an extremely important business decision.  This will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time working. You want to make sure there are no problems. That is what the best kept secret to renting office space is all about.

What is the best kept secret to renting office space?

The best kept secret to renting office space is to make sure you rent one that utilizes a property management company.

Why?

Managing an office building requires considerable time and knowledge, two things many landlords may have in short supply. For instance, renting out space involves going over tenant applications, screening them, researching companies, collecting deposits, taking care of maintenance and ensuring rent is paid on time.  Why would this be your concern as a tenant? Making sure your neighbors pay on time, have good credit and keep their surroundings tidy ensures the consistency and security of your own office space.  Not to mention, your clients and business associates will likely judge you on the general impression and façade of your office building.

Peace of Mind

No matter where your landlord is in the world, you can rest assured that you will be taken care of if they have hired a property management company. This means you won’t have to to worry about calls not being returned for days, and you get peace of mind that someone is there to take of whatever may go wrong.

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

Many Benefits, Some You May Not Have Unexpected

In a nutshell, renting an office space run by a property management company provides security in the following areas:

  • Legal issues – this in your best as well as the owner of the building. It’s always good to have documents clearly stating whose responsibility certain matters are and the time frame in which they need to be taken care of.
  • Administrative details – Need leasing paperwork for your taxes or to change your payment method? Now you have options in a timely manner.
  • Maintenance – need I say more? The property management company is obligated to resolve issues in a timely manner.
  • Marketing – Make sure your building is occupied and you are in a bustling center of commerce.
  • Tenant screenings and tenant evictions – Your neighbors are held to a high standard that reflects on your reputation as a successful business owner.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your me time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by: Patrick Rogers is the Principal Property Manager for Asurent Property Management in Eugene Oregon.

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An Improved Office Rental Search Experience Through Office Space Virtual Tours

Office Space Virtual ToursViewing office space virtual tours will enhance your business’ ability to make sound office rental decisions. This is thanks to the benefits of high quality 360 degree panoramic photography, which greatly enhances the location features and provides you an understanding of what is offered thanks to visualization.

Here is how office space virtual tours will help you?

Visit Properties on Your Schedule

You can view a property better with a virtual tour than you would with traditional photography. This is because virtual tours make it easier for you to understand the property’s layout. You are able to look around in high definition to explore the office space. While you’d typically need to visit the place for this reason, now you can do this at any time of the day or night. As such, you’re shopping for new office space on your schedule whereas in the past you were always on your Realtor’s schedule.

Save Time and Money

When you watch an interactive, dynamic virtual tour, not only do you get to visit the property on your own schedule, but this will save you both time and money. You can choose to only visit those offices that you can clearly see would be a good option for you. This is especially true if you run a small business where you can’t spare any employees for even a short time period. Thanks to the virtual tour you won’t need to. You can watch the virtual tour from anywhere without closing your business to do so. Not only can you look at it, but you can also share it with others whose opinions you would appreciate.

Less Stress

Unfortunately, when you visit a property very often you feel pressured to decide about the property right then and there. After all, the agent or manager is looking to do a deal and are generally a little pushy to get a decision. Sometimes this isn’t a good decision and you come to regret it later on. However, if you watch a virtual property tour, you’ll never feel this pressure. You get to do things at your pace, not someone else’s.

Are you ready to tour some new office space? We currently have office space virtual tours in the following markets:

Find out more about our office space virtual tours.

If you need office space and want some professional and reliable assistance, Contact us.

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Spend a Little More for Your Office Space for Lease?

Spending Money on your office leaseWhen you look for office space for lease, it’s really easy to just pick the cheapest option. Why not? Is that more expensive space really worth the price? In fact, it may actually be. Take a moment to consider that more expensive location. Here are a few benefits that you might find in a more expensive property, but not in the cheaper ones.

Connectivity

A business’ success depends heavily on its ability to connect to the outside word. Phone and internet connections, among other things, keep a business afloat. Look for an office space that not only offers this connectivity, but offers a modern, reliable version. For example, you might need at least three phone lines and a wireless network. Paying for this as part of the office will probably be much cheaper than trying to set up your own system. Make sure to find out what services are available before you sign the lease.

Amount of Office Space

A bigger office will almost always cost extra money, but it’s usually worth it. A reasonably sized office will help your staff to be more efficient. It will also help their mental health and make your customers feel better in general. Look for an office that is big enough to comfortably accommodate your current staff plus a couple more. A growing business hires employees all the time. It’s best to use an office that can easily handle that growth.

Location

Location is surprisingly important. Find a space that your customers, as well as your employees, will have no trouble getting to. They’ll both thank you in their own way. What is the best location? If you have customers visiting, it is somewhere with good access. No customers? Where do your employees live. Make it easy for them to get there.

Are you looking for the perfect office space for lease? Contact us for assistance in finding the best office space for lease in the area. There is no cost for our services. No obligation. Nothing to lose.