Category Archives: rent office space

Three Reasons Renting Coworking Office Space Might be For You

Coworking office spaceCoworking is a growing trend. According to a recent article for small business CEOs, an estimated 3.8 million people will be using coworking spaces by 2020. While the numbers are not quite that high yet, there are many reasons that people decide to use coworking spaces rather than renting more traditional office space.

1. The Flexibility

When renting a traditional office space, you are locked into a contract. You have to rent the space for a specific amount of time, whether it is six months, a year, or something else. With coworking, you can rent the space for as long or as short as you need. Even if you only need the space for a day or if you need the space randomly throughout the month, you do not need to pay for it when you are not using it. Plus, you can get the space that you need. Whether you simply need a desk in the corner, or you need a larger office area, you can rent the space that you need. As you need more space, you can rent a larger area.

2. The Details

When it comes to renting a traditional office space, you need to worry about supplies for the office, paying for the Internet, and other office-related details. When renting a coworking space, you simply bring your laptop and other supplies that you will need for the day, and you work. Then you can go home at the end of the day, allowing someone else to worry about the other details of the office.

3. Productivity

Coworking spaces are great places to network and connect with others who are in a similar situation. According to a study conducted earlier this year, one-third of people reported increased income since they started coworking, and over 60 percent anticipate increased income. Seventy-four percent said they were more productive. Eighty-six percent said they have a larger business network, and 93 percent reported a bigger social network.

If you are interested in learning more about coworking, contact us. We can help you find an office space to fit your needs.

3 Tips to Finding Office Space That Is Perfect for Your Business Needs

finding office spaceSearching for the ideal office space is a difficult task. The future of your company will depend on finding office space that will fit your needs. Here are some office space leasing tips to help you choose the right office space.

Procrastination Is Your Enemy

It’s important to start your search early. Don’t wait until the last moment, even if you’re very busy. Start searching for a new office space six to nine months in advance. This will give you more options and will prevent you from having the lower hand in your negotiations. Here is a general timeline you can use to determine when to start your process.

Make Precise Plans

Don’t procrastinate, but don’t rush too fast either. There are many things that you need to look at before signing the lease. How much collaborative office space do you need? How much private space do you need? Will the layout, both the inside and the outside, fit the image you want for your business? Do you hope to expand your business in the future, and will your leased space be able to accommodate that? These are all questions that you need to ask yourself. Office Planning Checklist.

Pay Attention to Small Details

It’s the small things that matter. Is the office close to shopping centers, restaurants, pharmacies, convenience stores, gas stations, and other useful establishments? Is it close to transportation methods, such as the subway or a bus stop? Is there parking space for your employees? Is there an available room that can serve as a break room for coffee breaks? What about other amenities? These small things do matter.

These are just a few of the considerations you need to take into account when finding office space.  It is what we do every day, day in and day out. We help business find and negotiate for office space. There is no cost to you for our service. It is free. You get a professional on your side to make sure everything goes as well as it can. No unexpected surprises and you get the best deal possible! For your perfect office space, just contact us.

Tenant Tip: The Best Kept Secrets for Renting Office Space

renting office space secretsThere is no doubt that renting office space is an extremely important business decision. The space you lease will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time. General location decisions take care of the coming and leaving issues, but what about the time you and your employees spend at the office? As a tenant representation firm, one of our challenges for our clients is considering what your experience is going to be once you’re operating your business in a chosen building.

The Little Things Matter

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape. Makes sure to investigate how often you will receive janitorial services.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by our Atlanta Rep. JGRE has been a proud member of Office Finder for 20 years.

If you would like assistance in renting office space and negotiating the best possible deal with all the little things considered, contact us. We have local reps who can help you free of charge throughout the US, Canada and many other locations world wide.

The Best Kept Secret to Renting Office Space

Best Kept Secret renting office spaceThere is no doubt that renting office space is an extremely important business decision.  This will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time working. You want to make sure there are no problems. That is what the best kept secret to renting office space is all about.

What is the best kept secret to renting office space?

The best kept secret to renting office space is to make sure you rent one that utilizes a property management company.

Why?

Managing an office building requires considerable time and knowledge, two things many landlords may have in short supply. For instance, renting out space involves going over tenant applications, screening them, researching companies, collecting deposits, taking care of maintenance and ensuring rent is paid on time.  Why would this be your concern as a tenant? Making sure your neighbors pay on time, have good credit and keep their surroundings tidy ensures the consistency and security of your own office space.  Not to mention, your clients and business associates will likely judge you on the general impression and façade of your office building.

Peace of Mind

No matter where your landlord is in the world, you can rest assured that you will be taken care of if they have hired a property management company. This means you won’t have to to worry about calls not being returned for days, and you get peace of mind that someone is there to take of whatever may go wrong.

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

Many Benefits, Some You May Not Have Unexpected

In a nutshell, renting an office space run by a property management company provides security in the following areas:

  • Legal issues – this in your best as well as the owner of the building. It’s always good to have documents clearly stating whose responsibility certain matters are and the time frame in which they need to be taken care of.
  • Administrative details – Need leasing paperwork for your taxes or to change your payment method? Now you have options in a timely manner.
  • Maintenance – need I say more? The property management company is obligated to resolve issues in a timely manner.
  • Marketing – Make sure your building is occupied and you are in a bustling center of commerce.
  • Tenant screenings and tenant evictions – Your neighbors are held to a high standard that reflects on your reputation as a successful business owner.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your me time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by: Patrick Rogers is the Principal Property Manager for Asurent Property Management in Eugene Oregon.

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An Improved Office Rental Search Experience Through Office Space Virtual Tours

Office Space Virtual ToursViewing office space virtual tours will enhance your business’ ability to make sound office rental decisions. This is thanks to the benefits of high quality 360 degree panoramic photography, which greatly enhances the location features and provides you an understanding of what is offered thanks to visualization.

Here is how office space virtual tours will help you?

Visit Properties on Your Schedule

You can view a property better with a virtual tour than you would with traditional photography. This is because virtual tours make it easier for you to understand the property’s layout. You are able to look around in high definition to explore the office space. While you’d typically need to visit the place for this reason, now you can do this at any time of the day or night. As such, you’re shopping for new office space on your schedule whereas in the past you were always on your Realtor’s schedule.

Save Time and Money

When you watch an interactive, dynamic virtual tour, not only do you get to visit the property on your own schedule, but this will save you both time and money. You can choose to only visit those offices that you can clearly see would be a good option for you. This is especially true if you run a small business where you can’t spare any employees for even a short time period. Thanks to the virtual tour you won’t need to. You can watch the virtual tour from anywhere without closing your business to do so. Not only can you look at it, but you can also share it with others whose opinions you would appreciate.

Less Stress

Unfortunately, when you visit a property very often you feel pressured to decide about the property right then and there. After all, the agent or manager is looking to do a deal and are generally a little pushy to get a decision. Sometimes this isn’t a good decision and you come to regret it later on. However, if you watch a virtual property tour, you’ll never feel this pressure. You get to do things at your pace, not someone else’s.

Are you ready to tour some new office space? We currently have office space virtual tours in the following markets:

Find out more about our office space virtual tours.

If you need office space and want some professional and reliable assistance, Contact us.

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Spend a Little More for Your Office Space for Lease?

Spending Money on your office leaseWhen you look for office space for lease, it’s really easy to just pick the cheapest option. Why not? Is that more expensive space really worth the price? In fact, it may actually be. Take a moment to consider that more expensive location. Here are a few benefits that you might find in a more expensive property, but not in the cheaper ones.

Connectivity

A business’ success depends heavily on its ability to connect to the outside word. Phone and internet connections, among other things, keep a business afloat. Look for an office space that not only offers this connectivity, but offers a modern, reliable version. For example, you might need at least three phone lines and a wireless network. Paying for this as part of the office will probably be much cheaper than trying to set up your own system. Make sure to find out what services are available before you sign the lease.

Amount of Office Space

A bigger office will almost always cost extra money, but it’s usually worth it. A reasonably sized office will help your staff to be more efficient. It will also help their mental health and make your customers feel better in general. Look for an office that is big enough to comfortably accommodate your current staff plus a couple more. A growing business hires employees all the time. It’s best to use an office that can easily handle that growth.

Location

Location is surprisingly important. Find a space that your customers, as well as your employees, will have no trouble getting to. They’ll both thank you in their own way. What is the best location? If you have customers visiting, it is somewhere with good access. No customers? Where do your employees live. Make it easy for them to get there.

Are you looking for the perfect office space for lease? Contact us for assistance in finding the best office space for lease in the area. There is no cost for our services. No obligation. Nothing to lose.

Buy or Rent Office Space? What should you do?

Buy or rent office space DecsionWhether a company is an established business or a fledgling start-up, saving money is always a good way to impact the bottom line.

So the question of whether to buy or rent office space eventually comes up in evaluating your options. Since most businesses start off renting, the question is usually whether or not to stop renting office space and purchase either their existing office or moving to a new facility.

There are many factors that go into the decision of whether to buy or rent office space. Here are a few of the most important factors a company should factor into their decision.

  1. Cash Outlay – A mortgage will require a down payment of at least 10%, on an SBA loan, but more often will cost up to 25% of the purchase price. The cost outlay of renting is usually just the first and last month’s rent.
  2. Opportunity Cost – Since a down payment is a considerable amount of cash, a company will have to consider the cost of missing out on the resources being allocated elsewhere. What sort of return could you expect on the money invested in real estate vs. your potential return from the real estate investment?
  3. Fixed vs. Variable Cost – When a company purchases a building, the costs are pretty much fixed, especially if that company has a fixed-rate mortgage. This is not the same if you lease, since prices depend on the market.
  4. Growth Considerations – Are you an established company or are you in a growth phase? Are you looking to add more equipment, staff, etc.? Renting office space would offer more flexibility for the future. If you are more established, then this need is obviously less important.
  5. Property Management – Managing a property (i.e. repairs, lawn care, etc.) costs money. If you don’t do it yourself, you will have to contract it out to someone else, which will be added to operating costs. Many companies curtail this cost by buying more space than needed and then renting it out to other businesses.
  6. Appreciation – One of the main advantages of owning office space is that the building’s value will appreciate over time. On the flip side, renting is essentially an expense with no return from an investment standpoint.
  7. Tax Factors – Lease payments are fully deductible, while expense on an office needs be written off over many years. However, if you own an office then you can deduct all interest payments and take depreciation on capital improvements.

The Next Step

Most of the rent or buy office space factors can be calculated by the business owner, but it is a good idea to consult a commercial real estate professional to get a better idea of your options.  Still, the final decision rests with the business owner, so it is important to run a cost-benefit analysis.

If you are looking to buy or rent office space, contact us on our website to see how we can help you meet your needs.

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5 Keys to Getting the BEST Deal on Your Next Office Lease

Saving Money on your office leaseIt goes without saying that everyone wants to get the best possible deal when they lease office space. There is a definite process that is followed when searching and negotiating for office space. Here are the five most important keys to getting the best deal on your next office lease.

  1. While it may seem self-serving coming from a us, the most important key to getting the best deal on your next office lease is to engage the services an office tenant rep expert, like the ones we have at OfficeFinder, on your side. Find a tenant representative who is experienced and knowledgeable in the market in which you are searching for office space and has a track record of done deals. It won’t cost you anything and it won’t increase your  rent. Their cost is already built into the Landlord’s marketing budget.
    Questions to ask a tenant rep
  2. Have a clear understanding as to what you are looking to find. Define your goals and prioritize them before you start looking for office space. Discussing your office requirements with your top employees is crucial to ensure that you are all on the same page. The last thing you want to see happen when relocating is to alienate your key employees and risk losing them.
    Office Planning Checklist   Office Space Calculator   Office Space Allocations
  3. Allow enough time to get through the process. Depending upon the amount of space you are looking for, you should allow between 6 and 18 months from the time you start the process to the time you take occupancy of your new office space. The last thing you want to have happen is to run into a time crunch that affects your negotiation capabilities.
    Office leasing process and timeline.
  4. Do a thorough survey of available properties that not only meet your goals, but also properties that are close to meeting your goals. Once you have identified the alternatives, you can then make a short list of properties that you want to visit. There are a number of resources you can use in researching available properties. Many brokers have their own proprietary databases that are more accurate and up-to-date than the online listing sites such as LoopNet and all of their subsidiaries (Costar, CityFeet and Showcase). This can be much more difficult than you might think, not to mention time-consuming. Studies have shown that only about 50% of inquiries from online listing sites actually get a response. In addition, many of the online listing sites don’t actually connect you with the listing agent, but rather an agent that pays them a fee for leads.
    Office Space Listing Website Tips
  5. Finally, research the deals that have been made in the locales of the office properties you have shortlisted and find out which buildings in the market is making the best deals. One of the worst ways to do this is to ask other tenants in the area, unless you really know them well, about the deals that they made. It’s amazing the information they will leave out wanting it to appear that they made the deal of the year. The best way to get this information is to talk with brokers who have done deals in the areas in which you are interested. Unfortunately, if you are not working with a tenant rep, this will be nearly impossible. After all, a broker’s added value is the information they have and they don’t usually give it away for free.
    The other alternative to getting this information is to put out several requests for proposals (RFPs) on several of the properties you are interested in. This will give you a general idea of starting points for landlords. From there you’ll need to simultaneously negotiate the proposals to see how far you can go.

Prioritizing these five keys will ensure that you do get the best possible deal on your office lease. You can do it on your own if you are willing to put time into the process. It will take a lot of your time to get through the process and get the best possible deal. If you are willing to settle on an office lease that you can live with, you can take shortcuts, but you will be leaving money on the table. This leads us back to the first key of engaging the services of a qualified office tenant rep so you can concentrate on your business while they do the time-consuming work. It will ensure that you not only find the right space but also get the best possible deal on your next office lease.

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Standing Desks the Hottest Trend for the Healthy Workplace

“Sitting is Killing You” says LifeHacker. The infographic goes into detail about the health risks of sitting too much and suggests getting up and moving around the office more as a way to combat inactivity. A standing desk isn’t the only answer, but it sure helps in creating a healthy workplace.

Standing Desk

According to Mónica Guzmán at The Seattle Times, given the option, more workers are choosing to stand while working at computers.  Standing desks are becoming especially popular at tech companies where workers can spend upwards of 9 hours a day sitting in front of a computer.

Do-it-yourselfers have been slapping together stand-up desks for awhile now at home, but the trend is growing in more formal settings. A recent post by LifeHacker lists the Five Best Standing Desks, the last of which is a DIY.

In an office with a tight budget, do-it-yourself may be the answer. Gizmodo India posted an example of an inexpensive solution, a clever contraption that turns any table into a standing desk.

Before you jump into standing all day, consider these tips and ideas for a  healthy workplace and a successful transition to a standing desk:

  • Try increasing your standing time by 5 minutes each day until you reach a half a day, then sit for lunch, then go back to standing and sitting in the afternoon.
  • Walk around the office every so often, at least five minutes every hour.
  • Wake up your brain and practice balancing on one foot while you work.
  • If you’re listening to music, dance a little. Do something different!
  • OSHA has guidelines for standing posture – check them out here.
  • Get an anti-fatigue mat and lessen the strain on your body and improve your workspace ergonomics.
  • Seriously consider an adjustable height table. It makes standing and sitting throughout the day easier.
  • To add a bit of fun to the office, here’s a standing clock so you can time how long you stand each day. Is a little healthy standing time competition in order at your office?

OfficeFinder is the leading web based office space referral and information network with highly qualified local office space leasing and sales professionals in over 550 markets.  Contact us and we’ll help you find your space and make it work for you.

By: James Osgood
OfficeFinder

Top 15 Mistakes Businesses Make When Leasing Office Space

Mistakes OopsAlmost every business of any size has a need for leasing office space. It is not an easy task and can take a lot of time. There are lots of challenges and room for mistakes along the way. Here are our top 15 Mistakes Businesses Make When Leasing Office Space. They come from OfficeFinder office tenant reps totaling hundreds of years of experience.

  1. Not allowing enough time for the leasing and negotiating process.
  2. Not adequately defining your needs before you start.
  3. Not getting the professional help you should.
  4. Accepting that the lease the landlord provides is “standard.”
  5. Accepting an inadequate tenant improvement allowance.
  6. Not having the proper base year for annual operating cost pass-throughs.
  7. Not verifying that you can get all of the services you need at the new location.
  8. Not having buy-in from all the major players within the company.
  9. Not negotiating enough flexibility in the lease.
  10. Incomplete understanding of the local market conditions in negotiations.
  11. Failing to thoroughly read and understand the rules and regulations attached to the lease.
  12. Not investigating enough competitive alternatives.
  13. Believing the listing agent has your best interest in mind.
  14. Over guaranteeing the lease by not capping you personal financial liability.
  15. Dragging your feet in a tight market and loosing the office space you wanted.

Certified OfficeFinder SpecialistOne sure way to avoid most of these mistakes is engage the services of a qualified office tenant representative. They will act as the hub of the wheel to ensure a smooth transaction and to make sure you avoid costly mistakes when leasing office space.

We have nearly 500 local office tenant reps in our OfficeFinder network who will personally assist you in meeting your office space needs. They are located in both small and large markets. Get connected now.

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