Monthly Archives: March 2015

Tech Trends Affecting Minimalistic Medical Office Space Design

Medical Space Tech TrendsMedical office space design may seem bound by traditional concepts, a waiting room, reception area, exam rooms and offices, but the future holds more for these antiquated arenas than one might imagine.

Let’s take a look at how some tech trends will affect new design concepts for future physicians and help to reduce medical office space square footage requirements:

On Your Feet

Doctors and designers are recognizing the health risks of some staff being stuck behind a desk all day and offering a practical solution, standing desks. With a wall-mounted adjustable monitor, the computer screen is easily raised and lowered to accommodate, sitting, standing, even kneeling in the workspace.

Changing these positions throughout the day helps increase both circulation and productivity, there are even options that come with a treadmill. These adjustable workstations take up less space than a traditional seated desk area.

The Growth of Handheld Devices

Similar to smartphones, tablets and laptops, diagnostic equipment is also shrinking in size while growing in productivity. For example, in the medical profession, newer high-quality ultrasound devices can be carried in one hand or fit into a pocket, while in dental offices, handheld x-ray machines will be carried from room to room. This will decrease the space necessary for larger examination rooms without the older, bulkier equipment.

Talking Rooms and mHealth

The explosion of mHealth (Mobile Health Devices) will reduce the number of face-to-face doctor visits as more people are using this online option for their healthcare needs. This increase in internet-based medicine will also decrease the number of exam rooms necessary. They will be replaced with “talking rooms” devoid of equipment and further lessen square footage.

If you’re looking for a new, more modern medical office space for your practice, please contact us. We’ll be happy to help you find just the right type of space that will meet your needs both in form and function.

Increase Employee’s Productivity With Exceptional Office Space Design

Eceptional office space designExceptional office design isn’t something most entrepreneurs think a lot about. After all, you are busy running your business and just want a place to get it done. Things such as marketing, customer relations, and expansion can make office space design seem unimportant, but it is very important in meeting the full potential of your business.

Every business should consider updating their office space design to increase employee engagement and productivity. The more engaged your employees are, the more productive they become and the faster they will complete work. When you save time you’ll make more money. Not only that, but engaged employees can be a significant asset in growing your business with suggestions on improving processes or even new product suggestions.

Unfortunately, most employees aren’t engaged in their work and not as productive as they should be.  According to Gallup’s State of the American Workplace report:

70% of American employees are NOT engaged in their work.

Obviously, this is due to various reasons that go beyond the span of this post, but among the biggest reasons for decreased productivity is that your office space is not conducive to exceptional work.

Take a look around your office.  If it is like  most offices, it is probably dreary, boring, and closed off. This greatly stifles employee’s productivity. A simple design change can make your office seem much more uplifting and accessible.

Numerous scientific studies have shown that environment has a large impact on productivity. Even small design changes can make a big difference.

Many companies are starting to discover how much their employees productivity increases when they make some simple design changes such as:

  • Improve natural lighting to relieve eye strain and help keep employees with a bright attitude.
  • Open up the office layout. Take down the walls to encourage more free flow of information among employees.
  • Create break-out spaces employees can use to gather as a casual meeting or lounge area where they can discuss and share ideas.
  • Quality furniture makes a big difference. Especially when it comes to chairs, desks and monitors. Lower back pain and general discomfort are not conducive to happy and engaged employees.
  • Use interior design to “Brand” your office. Make it look like the culture you want and make your employees proud to be a member of your community.

In addition, these benefits increase exponentially over time. Since you only need to design your office once, you can quickly get it off your plate and focus on other things.

Getting an exceptional office space design should be one of your number one priorities. It may seem like a small thing, but you will definitely notice the difference in your employee’s engagement and productivity. You will wonder why you didn’t optimize your office sooner.

If you are interested in getting an exceptional office by finding a great new office contact us today.

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5 Hidden Office Space Costs

hidden office space costsIf you are out in the market looking to find office space, you may have learned  plenty about office space for rent. Your head may be swimming with all the details, but now is not the time to lose your head. You need to be clear-minded when negotiating an office rental agreement. It’s one of the biggest expenses you’ll face in your business. We’ve got five hidden office space costs to be aware of when looking for an office for rent so you can be prepared when the time comes to negotiate with the Landlord.

Landlords can be quite skillful at hiding certain office space costs. You and your advisers have to be equally skillful at uncovering them and negotiating in your best interests. The first such cost is:

Base Year Expense Stop: What’s that you may ask? It all depends on the base year they want you to pay for. For example, you sign a base year contract for 2013 and in 2014, rents went up by $2 per square foot. If you have a location with 1,000 square feet, for example, then you will be paying an extra $2,000 for that location the following year. Since it’s 2015, you’ll want to negotiate for at least a 2014 base, preferably a 2015 base so you can keep your rates from going up so quickly in subsequent years on the lease.

Upgrades: A second hidden cost is paying for upgrades. A landlord may want to charge you, for example, for an Americans with Disabilities’ Act (ADA) compliant bathroom. That can cost more than $10,000. You want to get a lease where the landlord makes the space habitable for you and your clients without you paying for it.

Maintenance Costs: Thirdly, you’ve got to wonder about maintenance and upkeep costs. Who’s responsible for taking out the trash, for example? If it’s you, then you don’t have to pay for it, but you may be expecting the landlord to do this for you. If he or she does, find out how much cost is involved. Also, simple maintenance tasks should come under the landlord’s jurisdiction. You don’t want to be renting a space and always have to pay for repairs. Make sure you get it in writing before you sign and make sure the price is reasonable.

Improper Expense Cost Pass-through: Fourth, the landlord may try to charge you an inappropriate amount for operating expenses like utilities and parking lot lights. Make sure that all the expenses make sense and add up to what you should be paying. You can ask to look at samples of past utility bills to ensure that you’re not overpaying. Negotiated properly, this can save you a few dollars per square foot over the life of your lease.

Restoration Requirement: Finally, a landlord may want you to do the bulk of the work to make the place inhabitable for the next tenant. Watch the end of lease life portion of your contract. Make sure you are not expected to do major repairs. You just want to move your stuff out and that’s it. Such end of term repairs should not be your responsibility.

We hope these five tips on hidden office space costs will help you plan better to negotiate for your office rental. We hope you will contact us with questions or if you need assistance in finding your next office.

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Three Concepts For Designing Office Space Used By Successful Companies

Designing office space Floor PlanYour corporate office space sets the tone for the way your company looks to others. This is true for clients, competitors, investors and employees alike. The way that your office looks and feels has a direct impact on the way that people feel when they are inside the space. Although it’s important to maintain a clean, well-organized space, these are not the only things that matter. The truth is, it’s the little things you do with your designing office space that make the difference.

Image Is Everything

You want people to remember your company name and to think of you first when they need the products or services you offer. In addition, you want and need to attract the type of talent that will help your company grow and prosper. Although your long-term reputation will go a long way towards achieving these goals, if your office space doesn’t reflect your corporate image, it’s all for naught. The moment a person walks into your office, they form an opinion about the working conditions, the quality of the products or services that you offer and your company as a whole.

Decor Sets The Mood

A well designed office space is one that reflects your company’s mission statement, brand and corporate culture. If your industry is very serious, furniture with darker wood finishes, high-end artwork are appropriate. Likewise, a start-up tech company with a youthful vibe calls for light woods, pop culture artwork and bright colors. It doesn’t matter if the furnishings are new, used or refurbished, what matters most is that they compliment the energy level and status of the company.

Unique Is Good

Your company was founded by one or more unique people and it is different from every other business. There’s literally no company on the face of the planet that functions in exactly the same way. That’s a great thing, in fact, it’s the way you want it to be. The same holds true for your office space design. The more unique your design is, the more likely it will be to strike a chord with clients and employees alike. So, go ahead and add that statement piece light fixture, desk, entry furniture or artwork so that your personality shines through.

When it comes right down to it, how you go about designing office space will be an essential part of your corporate image. It tells the world just how serious, or playful you are. At the same time, it gives you the opportunity to let some of that creativity that led you to be an entrepreneur out. If you’re looking for a new office space for your business, contact us. We’ll be happy to help you find the type of space that will meet your needs both in form and function.

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Four considerations when planning your office space design

 office space design LayoutPart of our job as an office tenant rep is to help guide our clients into office space that is ideal for their business. There are many decisions to make along the way. Office space design is one we get involved in frequently.  It can make a huge difference to the bottom line. Your office space design is a crucial element in productivity and attracting, engaging and retaining talented employees. A well designed office space is not only functional, but also provides comfortable work stations for employees that are designed to allow them to be as productive as possible. Here are four of the more important consideration to take into account when planning your next office design.

  1. Convenience Breeds Productivity: For greatest productivity, group employees together in your office space design according to their functions. It creates a sense of community and helps build teams. For example, put the people who process invoices close to accounting personnel. This enables closely related departments to consult with each other as needed without hindrance, thus streamlining your process. When planning an office design, put together a list of key tasks each group of employees performs. This will help you put related groups closer together.
  2. Efficient Work Space: To maximize productivity, provide work space large enough to allow for placement of any and all documents used by employee as well as their office equipment. Position them closest to the copiers, postage machines, or any other equipment they use often. Provide comfortable chair and proper lighting to reduce muscle aches and eyestrain, which hurt productivity.
  3. Private Spaces vs. Open Plan: In an open plan, employees work at communal tables or low walled cubicles that allow them to interact with each other. Many companies favor this option because it improves communication and encourages team work and collaboration. It also reduces the amount of office space needed, reducing overhead.  If your employees perform tasks which require intense concentration, then private spaces are more optimal.
  4. Communal and Focus Spaces: Place conference and focus rooms close to employee work stations and allow enough room for the different groups that will use them. Focus spaces are especially important for employees in open office layouts. It is someplace they can go when they need to concentrate; to allow them to be more focused on a task. Make sure informal communal spaces are large enough to hold several employees at a time in comfort and placed well away from formal areas to keep noise from disrupting other meetings.

Following these office space design guidelines will help you make better decisions concerning your next office space design plan and make for a more efficient and productive work area. For more information on any aspect of renting or leasing office space, contact us today. We have local office tenant reps throughout the US and Canada who will help you at no cost to you..

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