Deciding to lease office space is an exciting step for your business. The way you choose and decide which office space to lease is important to ensure you avoid making big mistakes when leasing office space. You need to make sure that your office is productive for your team, to you and most of especially to your clients. You also need to make sure that the office you choose it will make you and your business grow and flourish.
Considering these factors in leasing office space will affect your business productivity and overall success. Below are some of the bigger mistakes to avoid in leasing an office space.
NOT ENGAGING A TENANT REPRESENTATIVE
You might think we are being self serving on this, but we have seen the mistakes businesses make that do not use a tenant rep. Considering that there is no cost to you, it does not make sense to not have one. The biggest mistake made by tenants in leasing office space is not engaging the services of a tenant representative; thinking it will cost them money. It doesn’t. A good tenant representative, like the ones we have at OfficeFinder, is invaluable in making sure you find the right alternative, negotiate the best possible deal and avoid costly mistakes. They do this every day and only get paid when you get what you want. And you don’t even have to pay them. It costs you nothing. Most Landlords hire listing agents and the tenant rep will share in that fee. If there is no tenant rep, the listing agent keeps the entire fee and you are on your own. Tenant rep services will save you money by making sure you do it right with solid information and advice.
The second biggest mistake made by tenants looking for office space is not allowing enough time for the process. Far too often tenants will not get started early enough and have to settle for less than they could have had otherwise. This applies to tenants who are looking for conventional space and not executive suite, virtual office space, or co-working space. Typically, a tenant can be in these spaces as soon as the next day or at least within the month. Tenants looking for conventional office space under 5,000 should get started 6 to 9 months prior to their move in date. Larger businesses should start at least 1 year in advance. This will allow enough time to find some good alternatives, negotiate the best deal and have any tenant improvements completed for an on time move-in. This is true even in a soft market. In fact, even more so since there will be many more possibilities to investigate.
Make sure you don’t rush into a decision, remember that this is a big step for your business. If the deals and negotiations did not match your plans, move on and try to look for other alternatives. There will always be a property that will perfectly suit your requirements. Sometimes, DIY is okay, but note that it is very time consuming and may take a lot of your time, time that you’d rather spend it to your daily operation and development of your business. Experts or tenant representatives are the best people to help you. They know the markets inside out and can assist you throughout the process, especially when it comes to negotiations. Viewing, choosing and negotiating when leasing office space can be a long process and time consuming. If you are unsure of what you are doing, your mistakes can get very expensive.
LACK OF COMMITMENT
Keep in mind that leasing an office space is a commitment. there will be a legal contract that will hold an agreement for given length of time. Leasing is a big responsibility, make sure that you study your business and you are “ready” to take new obligation to step up for this new stage of your business. Otherwise, it will just you may end up losing a lot of money on space you don’t need.
NOT UNDERSTANDING THE COSTS
There are more costs involved in leasing office space than just the rent. Many of these costs are quoted in different fashions so it can all get quite complicated when comparing alternatives. It becomes difficult to compare proposals on an apple-to-apples basis. In fact, it can even become difficult for an inexperienced tenant representative to decipher the various costs involved in comparing different office space alternatives. Moreover, be prepared for these: Monthly cost, service charges, maintenance costs, insurance and daily operating costs.
Don’t settle to an office that is going to empty your banks and put your business into debt and that will hinder its growth. Make sure you know all of the costs involved.
Evaluate all aspects of the office space you are interested in leasing. These will include geographical location, space layout and type of the building to insure a perfect fit for your business. Don’t forget to evaluate for safety, too. There are other factors to consider in deciding about the location. One of the important factors is it good for your employees; make sure it is close enough for employees to commute, near public transportation, restaurants and cafés are conveniently accessible for your team’s lunch break or a simple coffee breaks. Or if you don’t have a team yet, choose a location that has a good population for your potential resources. Evaluate the size of the space that will commit, it is always to good to have exact number of employees to get a large enough space for your team members and an extra meeting or receiving area for clients/visitors.
Another important aspect to consider are your clients. Remember, your office gives a first impression to your clients and it sends messages to them about your business. If you’re in a building that is falling apart, your client may interpret that your business is struggling. Other way, if you are spending extravagantly for your office, clients may think that you are just charging them too much and money just goes to a lavish office space. Safety of the building is also a big factor, make sure that your building has measures being followed for times of emergencies such as fires or earthquakes. Check if the building is guarded for the safety of everyone as well as your physical assets. Not considering these factors may just bring damage to your business rather than growth.
UNCLEAR LEASE TERMS
Make sure that provisions are clearly stated out in the lease. You don’t want to be surprised with the hidden charges, one example is that sometimes landlord will say that utilities are not included with what you have paid and you will need to pay extra for it since it was not officially specified in your lease. Take note that every office is lease is different, but frequently written in favour of the landlord. Think what office lease terms are best for you as a tenant, study the entire lease including rental rates, renewal options, rules and regulations, break clauses, etc. Know what you can customize it before signing a contract. Make sure to check what you’re allowed to do to the space without getting charged for damages.
We hope these tips could finding a great space for your business. Of course, there is a lot more to consider and a good tenant rep, like the ones we have at OfficeFinder, will help make sure you don’t make any big mistakes. Please contact us if we can be of assitance.
WHAT OTHERS HAVE SAID ABOUT OFFICEFINDER
We’d also want to share actual feedbacks and experiences of businesses who have taken advantage of using an OfficeFinder Tenant Representatives
“Our OfficeFinder rep did more than I ever thought that this free service would. I hope that this man gets a Raise. He really went above and beyond the call of duty. I thank him very much.”
-Elizabeth P – Phoenix, Az
“The amount of information I received and the professionalism of our OfficeFinder rep was astounding. His knowledge and understanding of what I needed was overwhelming. He will always have my business, and I have no need to recommend anyone else.”
-Chris V – Level 7 Productions – Los Angeles, Ca
“I have never rated anyone at this high of a level but Jeff, our OfficeFinder Rep is exceptional. I don’t know how he could exceed the level of service he has provided for us. I will not only recommend him to others, I will look for opportunities to recommend him.”
-Michael S – New Life Outpatient Center – Davenport, Ia
“Thanks for your follow up. Our OfficeFinder rep has been extremely helpful in assisting us to find the proper offices over the last several months. We are now in our new location and I frankly don’t know how we would have done it without him.”
-Jenny M- Xinify Technologies, Inc – San Ramon, Ca
Choosing the right office space rental for your business or organization means more than just choosing a physical location. If you have customers visiting your property, then you want to make a good impression. You want to make sure it is somewhere that you employees will be happy and productive. Depending on your organization’s identity, you might need to appear trendy, modern, or traditional, and your physical location can help customers decide if you are the right place for them to take their business or not. When choosing commercial real estate, the following tips are a few considerations that can help you find the location that is just right for you and your company.
Appearances are important. Take a very close look at the property, standing in the parking lot, or on the sidewalk in front of the building. If the building looks dingy and dirty to you, it will probably look that way to your customers and employees as well. Unless you do not get any customer visits, make sure the location is somewhere that you would visit as a customer. Don’t forget your employees. Is this somewhere your employees would be proud to work?
Consider accessibility and convenience. Many customers will simply not visit your location if it is difficult for them to park, maneuver a wheelchair through, or find the elevator or stairs. While some inexpensive improvements may be feasible and advantageous, you do not want to invest more money into making your building accessible than you spend on the property itself. Make sure the elevators and stairs are in good condition, ensure that the location is handicap accessible, and consider the ease of entering and exiting the parking garage or lot for your customers.
Check with the local City Hall to ensure that the property is zoned for your business. If you have an unusual business, rezoning can take months or even years, and is a costly process that requires legal consultation and assistance. Checking out the zoning ordinances for the property before you sign the contract is always the easiest way to avoid headaches and extra cost.
Current and Future Space Needs. Taking into account what your future ofice space rental needs may be is very important when signing a multi year lease that will lock you into a defined area. Whether you are a large or small company the basic needs are the same. You need to consider your office space efficiency, cost effectiveness, room for expansion, and strength of location. If your company is currently housed in an inefficient space the multi-step processes necessary to keep everyone ‘in the loop’ can create redundancy and confusion. While a move can be costly, if done correctly it can reduce future costs significantly. Would moving from your current location disrupt client service? Or are you able to make a move without affecting the product or service you provide? Lots of questions to be answered before deciding to make a move.
Before Signing an Agreement for an Office Space Rental for Lease
Renting office space can be exciting and overwhelming all at the same time. In some of those anxious moments, it can easy to get caught up in all the excitement and sign a lease agreement that has unfavorable terms. Since the success of your business largely depends on the right rental terms, you’ll want to check out a few important details whenever you are considering an office space rental.
The type of lease that’s being offered can make or break your business, as some could result in your paying large additional charges you weren’t prepared for. The common types of office leases are:
Net lease that includes base rent and a nominal charge for taxes and insurance
Double net lease that requires you to pay rent in addition to the entire cost of taxes and insurance
Triple net lease which mandates that you pay rent, taxes, insurance and maintenance fees
Fully serviced lease or gross lease in which the landlord pays for additional expenses and then passes them on as a “load factor and increased from a base year.”
When choosing a fully serviced lease, it’s important to understand what the load factor and base year means. It is essentially a way to calculate the total monthly rent when a tenant has usable square footage in addition to common areas. For example, a business could occupy space in a building where stairways, restrooms and entryways are common space. In this instance, the load factor covers the expense associated with maintaining these areas, spreading them evenly among all who use them. The base year is the year in which you must pay for any excess expenses over the amount for that lease year. You have to be careful that the base year is current or in the future when signing a lease.
Although you may be offered a deal for signing an extended office space rental or lease, if you’re a startup or growing business, you should be leery about doing so. That’s because you just might find the needs of your business change a great deal over the first couple of years. For this reason, you should consider a short-term lease that’s between one and two years if you are a brand new company.
It’s also a good idea to ask about initial improvement allowances, remodeling or redecorating when signing a lease. Most long term leases will include a tenant improvement allowance. Make sure you know if that is on a rentable or useable square footage bases. It can make a difference of 15% or more. You may choose to build cubicles, add new carpeting or paint the walls once you settle in, so you need to know if this is something that’s allowed. Many times, minor modifications are allowed as long as the structural integrity of the building is not altered in any way.
Consult an expert. The perfect office space rental can be competitive and hard to find, so consulting an expert is your best bet. An experienced tenant rep can help you locate inspectors, engineers, architects, or anyone else that you may need to get your business off and running in a new improved location. The cost of a tenant rep are paid by the landlord. There is no cost to you for their services, yet they represent you and don’t get paid until you are happy and sign a lease. You have nothing to lose. Just make sure and find an experienced one who will not only help you shortlist potential locations, but negotiate a great deal for you. They understand to nuances of leases and can help you avoid costly mistakes and save you money.
Many people who have office jobs spend most of their day working and socializing in their office space. It’s important a company to provide a work environment that promotes a creative and productive atmosphere. With some effort an existing office space can be made comfortable and unique. Here are a few ideas that can help make your office space reflect your business.
When choosing office space many people are careful in choosing the color scheme. Research has shown that different colors can create different moods. As an example, various types of blues are believed to have a more relaxing effect and makes workers more productive. Green has shown to be easier on the eyes and make people feel healthier.
Today many companies are utilizing a more open office layout. One of the most popular ideas is to have a few desks or tables located in the center of the office. This can be used as a place for employees to sit and work when they need a change from their regular space. Open floor plans seem to increase teamwork but can become distractions for some workers.
People who work in offices can often feel the effects of sitting all day. Many medical experts feel this is actually unhealthy. Many offices today are providing opportunities to work while standing. Adjustable desks that can accommodate workers different heights are popular. Some have even provided table in break rooms where people can stand and have their coffee.
It is important that any artwork put in an office be chosen carefully. Many offices have success with featuring pictures of company events. Also, pictures of nearby landmarks or places of notoriety are also effective. In some cases, many companies have benefited utilizing the services of an art consultant.
Many companies carefully choose floor coverings to increase the look of their office. This is cost effective and can have a positive effect on the work environment. Many companies like to get as many employees as possible involved with the floor covering choices.
When does all of this happen? During space planning. Space planning is the analysis and documentation of a business’s current and/or proposed facility. So, it is important that you have a space planner that understands your business and your office space goals. Space planning can happen both with a new office and an existing one.
The best way to make sure you get your office needs met is to engage the services of a local office tenant representative, like the ones at OfficeFinder, to make sure you consider all the factors you need to in your market. Every market has slight nuances that need to be considered. They are also very familiar with good space planners to assist you making your office space reflect your business.
Are you looking for office space you can have to represent your company? Contact us today so we can show you how we can help.
Today’s office workplace is rapidly changing. Work is becoming more of what we do and less of where we are. What can you do to create a great workplace for your company? Here are several ideas that can help you.
First off, one of the tools being used in this change is that of office hoteling. It is where those who do not need a full time desk space simply login and reserve a space when needed, resulting in savings of up to 40% in real office space costs.
As the office space workplace goes more and more mobile, with employees working wherever is convenient, it becomes necessary to recruit and retain the most motivated employees. If workers are not self-motivated, the system can easily be abused. Today’s younger workforce, however, is used to and prefers the idea of being mobile. When pay is tied to performance, they can and will perform for your business and be happier while do it. They are also more focused on the work-life balance where this type of Officing strategy fits in well.
Once great part of the changing workplace is that, depending on the type of business you operate, hours can be flexible to accommodate the life-work balance necessary to keep the best employees happy. Many areas of business, for example office space, often lend themselves to hours outside the traditional 9-5 pattern. The flexible worker can maintain balance by planning errands such as auto service or simply relaxing over a long breakfast by simply notifying their employer that their day will have altered hours. That two hours spent in the evening doing revenue-generating work can be taken off during the day instead of being considered overtime.
Employees today move from job to job rapidly, each time moving up in salary and position. In order to keep the very best on your staff, you must be flexible with them as well as expecting them to be flexible with your needs. The increased work-life balance priority is related to shifts in workplace priorities since many workers will spend as much as 95% of their time away from the traditional office space.
Values sought by today’s worker in terms of work-life balance include respect and trust from the employer. Family concerns being respected by the boss is critical. They want some hours they can telework from home when needed or when desired and more control over their work schedule. Unless a company is willing to institute flexible work policies and programs, the brightest and best will move on to a company that better understands their wants and needs.
Assess what flexibility makes sense for your organization. Would an office hoteling reservation system allow you to reduce real estate footprint and help workers feel more empowered? Would accommodating telework from home when a child is sick or another emergency fit into your business? What other flexible options could you institute to keep your best employees happy and offer them a balance between family and life needs and employment requirements?
A properly planned office hoteling reservation system can save money and increase productivity. Contact us so we can get you started finding out how Office Hoteling might work for your company.
How Work Space Evolution Enhances Employee Performance
No matter what market your business serves, you know that profits are earned because of good, talented, employees working hard. Without these valued employees you would not have a thriving enterprise. And the better the team members perform the more your business will thrive.
So much of business performance today is knowledge-based work. People who have that knowledge and creativity are sought after by many companies and today’s workforce feel comfortable changing jobs several times in their career. This is so unlike our parents and grandparents where a person secured a job and stuck with that employer until they earned the gold watch at retirement.
Clearly, this means that those companies that are able to keep the talented knowledge employees happy will retain the talent longer than companies where employees do not feel valued, love their work and their work environments. When an organization can evolve to provide their team with practical options regarding where and sometimes even when work is performed, employees can choose work styles that best fit their personal needs.
One employee may work best in complete silence with no hustle and bustle around. That person may prefer to work from home, if the home office is quiet, several days per week and especially when performing more tedious tasks, coming into the office only as needed. This type of employee must be a self-starter who works well with little direction.
Another employee may thrive on the networking and sense of competition that the traditional office provides and prefer to come to the main office most days. These tend to be people who require a little more direction. While this employee will likely readily accept and implement technological advancements, they may be a bit hesitant when first making changes in processes to improve them.
Yet another type of employee may work best while on the move, working in third spaces such as cafes and internet hotspots while between meetings with clients. This type of working tends to be a real self-starter who has a strong dislike for the hassles of involved with reporting to a traditional office just for the sake of being seen. It is likely that this person will fully utilize each new technological development that makes their work faster and easier and embrace positive changes. This work style may involve some days spent at the office, some days where a few necessary minutes are spent at the office, and other days where all the day is spent working with clients or spots near the next client’s office.
An employer who can accommodate each of these types of employee will find it easier to retain talent and a high degree of production. When employees find they can work in whatever style suits them best for each specific goal or task, they are happier and feel empowered. Happy, empowered employees product more and stay with your company longer.
Six Factors That Can Help Turn Your Office Space Into a Great Workplace
Everyone wants a workplace that is wonderful but why is one workplace great while another is lacking? Is it the leased office space that makes a particular firm productive and profitable? Could it be the specific office furniture or location? None of these things alone make any workplace truly great.
A great workplace is not about the brand of computers, the prestige of the building’s address. Here are six factors that can work together to allow business owners to create an organization that excites employees, resulting in the reputation of being a great workplace.
Replace Policies with Company Mission: Hiring, motivating and retaining top notch employees if not about policies; those are simply rules. Create a company mission and vision that the team believes in and supports. With passion for a mission based on the CEO’s vision, rather than a bunch of policy statements, cultivates a real team capable of leaping forward with ideas and innovations as well as loyalty and hard work.
Nurture Collaboration: Never stifle team members’ desires to work together, carrying ideas from one area of the business into others. Create a workplace where each group or department is allowed to freely convey ideas to other organizational groups. The pay-off in productivity, amazing leaps forward and trained staff retention is incredible.
Cultivate Agile Workspaces: Today’s office space is not the traditional cubicle or corner office. An office hoteling software application allows easy utilization of much smaller workspaces and allows each member of an organization to work in the style that is best for them. Technology allows the telecommuting or third place team members to only be physically in-office as needed. Work areas that provide desks or standing work counters allow team members to avoid the strain of sitting at a computer immobile for hours at a time. Staying in close contact does not have to mean being in the same conference room any longer. The office space of today is any area where business can conveniently and productively be conducted.
Replace Ownership with Membership: Everyone employee is accountable to their customers and managers but in the past processes were “owned” by an employee, generating office stress and politics as power plays were often used to try to win the ownership role. Instead, remove the territorial nature of office spaces and encourage the concept of being privileged to be a member of a team or teams that create revenue and find ways for the company to save money. It becomes everyone’s process and fosters a sense of belonging and identity in the work environment.
Create a Quality Experience for Employees: It is little surprise that employee retention is low in those workspaces that are dull and uninspiring. Create an office space that team members what to enter into and do work. Strive for a vibrant, magnetic space that draws people in during their in-office work time. This engages employees and they will look forward to the connected, exhilarated feeling obtained when they need to hotel an office space for an hour or a day.
Stay on the Cutting Edge: Today’s fast paced, constantly changing economy allows those companies built on flexible office spaces with strong company values and loyalty to survive when others around them fall. As work methods, technological capabilities and mobile computing power speed along, use best practices to stay on the cutting edge. Remember that it’s the people who create value in a knowledge based company; an office is just a space that houses technology where people can come perform productive tasks.
These are some of the keys that can turn your office space into a great workplace for your employees, making them happier and more productive at the same time.
Four Generation Workplaces:
Why Different Management Styles are Necessary
For the first time in history, managers are faced with the requirements to effectively manage four different generations in the workplace. The future will likely continue to contain four generations even as those generations move along the timeline of life and business.
What Generations are Working Today?
According to the Age and Sex Composition, the generational breakdown of employees and managers today fall into these categories:
Veterans born prior to 1946: This group makes up 2 percent of the workforce at the time of the census data collection and reporting in 2017.
Baby Boomers born in the post-World War II years: This group is defined in the reports as those being born between 1946 and 1964 and make up 25 percent of the workforce.
Generation X members, aka Gen Xers: are considered to be the segment born between 1965 and 1980 and make up 33 percent of the total workforce today and
Millennial or Generation Y is the workforce members born after 1981 through present and total 40 percent of the total.
As time passes and the older generation disappear an additional, a younger generation will come of age so business will find it necessary to remain in touch with the remaining worker generations and develop ways to effectively work with the newer generations. Each generation has its own work style and lifestyle. Managers need to understand what they need to do to encourage employee productivity. In the future and right now it is critical to learn to deal with the workers currently in the business world. This is crucial to producing profit and growth in any form of business.
Managing The High Maintenance Generation Y (Millennials)
The youngest group of employees in the workplace today is comprised of those born after 1981 and generally considered to be from before 2005s. This group is known as Generation Y or Millennials and they make up 40 percent of the total workforce according to Pew Research Center analysis of U.S. Census Bureau data. The American Society of Training and Development reported that during the next 20 years, 76 million workers will retire while only 46 million workers will enter the workforce to replace them. Most of these 46 million workers will be Millennial generation workers. Just as the three older generations in today’s workforce, Gen Y workers have unique desires and needs that they expect from their manager and the business for which they work.
Generation Y employees will be crucial to business enterprises. They will certainly change the way business is conducted in many ways. But, in currently and in the immediate future these employees offer great challenges to management to ensure these workers integrate with the existing workforce with as little conflict as possible.
Among the positive traits brought to the workforce, one of the major benefits that Millennials bring t the workplace is their high degree of technological skills. These employees were practically born with a computer in front of them and are intrigues by each and every development in the work of Information Technology.
Millennials grew up with digital global communication capability at their fingertips. Information of all kinds is expected to be immediatly available on demand. They understand using virtual teams to solve problems and are extremely team oriented.
Millennials view the business work as a global workplace, viewing the entire world as potential sources of information, clients, and community. Millennials seek fast-track career positions, frequent positive feedback, the latest technology and challenging training opportunities. Their outspokenness brings them to challenge long outdated work policies and conventions, offering businesses to perform a check on the hypocrisies and shortcomings of today’s workplace. Ultimately, Gen Yers may well drive change for the better.
Much has been said and published about the negative points of Millennials. They tend to have a sense of entitlement and are outspoken. This group of workers does not take constructive criticism well and require more direction and feedback from superiors than previous generations. Fortune magazine stated in its May 28, 2007 edition that this group are “the most high-maintenance, yet potentially most high-performing generation in history because its members are entering the workplace with more information, greater technological skill and higher expectations of themselves and others than prior generations.” Additionally, Time’s July 16, 2007 edition stated that members of Generation Y want the kind of life balance where every minute has meaning; they don’t want to be slaves to their jobs as they feel their Baby Boomer parents were and often still are. Millennials also want employers to be socially responsible causes and allow for volunteer commitments through the use of flex-time or compensation time. Flexibility in work hours is important to this group of workers.
Yes, this generation requires a great deal of management, but it is well worth the effort to recruit them into your business They are smart and have the drive and creative thinking to make a real different in the business world and in a company’s profitability.
It is clear that recruiting Generation Y members and adjusting to their wants and needs will prepare industry for the entry of the next generation, people that are expected to be even more technology oriented. While this generation does not even yet have a “name”, it won’t be long before they begin entering the workforce and seeking employment in your company.
By understanding the four major groups into today’s workforce and providing for each group’s needs, effective employees can find their jobs satisfying and are more likely to remain with your business. Each group brings many positive aspects, all of which can be used effectively to gain greater efficiency and streamline operations to ensure profitability.
Managing the Baby Boomer Generation
Baby Boomers are those born in the post World War II years, from 1946 through 1964. This group makes up 25 percent of the current workforce per the Age and Sex Composition. These workers bring unique work styles into the work environment and require different management styles on the part of superiors. Currently they hold the majority of leadership positions in the workplace.
Like the veterans born before 1946, this group did not group up with technology as part of their childhood. Even during most of their higher education, computers were huge things that read punched cards or difficult to program units that could do less than our phones do today. Baby Boomers are, however, excited by technology and find adapting easier than the older generation. Most Boomers reach out for training to incorporate the newest techniques into their skills.
Baby Boomers value respect for their long service, skills, knowledge and managers will find recognition for Boomer’s wisdom is a key to successful integration of these workers and managers into the profitable organization. Managers of Boomers should honor the history and memories brought into the work environment because past experiences can bring understanding to current situations, providing positive outcomes. When policies are placed in a historical perspective, employees can often understand and accept more easily.
Baby Boomers find recognition extremely important. Whether recognized personally or publically, motivate Boomers through recognizing their accomplishment and clearly expecting superior outcomes from their efforts will help ensure happy Boomers. Embrace their best ideas and implement those into processes and methods.
Boomers tend to have conflict between their desire to compete on an individual basis and their desire to be part of a team. Encourage these workers to focus on the team in the short-term as an effective means to bring personal recognition and success for themselves in the long term.
Boomers also find conflict with the generation born before 1946 because the older generation tends to feel entitlement to perks on the job. Boomers often have the false feeling that those employees have not paid the dues they have to gain their positions. They also tend to find conflict with the younger generations coming into the workplace with high levels of technical expertise and feel they are unfairly competing with this generation that they view as “coddled”. By placing Boomers in mentoring positions, managers can often mitigate these negative feelings and generate feelings of teamwork and workplace “families”.
Managing the Veteran Generation
There are two groups in the workforce today who were born before 1946. Veterans of the Second World War make up about 2% of the employees, including managers, comprising the current workforce. This workforce group, sometimes called the Silent Generation, Greatest Generation, or Paper Agers, requires special management considerations.
The workers in this group were largely not exposed to technology and computers until these methods became a necessary part of the employment. Often they feel that due to their impending retirement they should not be required to move into the computer age. Because the work methods used early in their career were low-tech yet workable, they want to continue to use printed paper trails and other more familiar methods that they are comfortable with. Yet, the work environment has moved into high-tech and these workers are forced to adapt. Technology is the major hurdle for the generation of workers born prior to 1946. This can cause conflict between the Silent Generation and those born into the age where technology was part of their lives from childhood onward.
Paper Agers often feel that any information not presented in hard copy has little meaning. They find it difficult to conform to the paperless workplace. Their strong work ethics and “get it done” attitudes can add strength to teams and tasks assigned to be worked alone. This group of workers has no room for failure and drive toward success. They strive to please superiors in all their efforts and they do fine ways to adjust to technology when presented with training opportunities.
Often, veterans born prior 1946 find themselves in management positions because they are long-term employees and tend to be upwardly mobile in the organization chart. Their structured backgrounds lead them to have strong respect for hierarchy. They build strong relationships based on loyalty, structure and time. They work well in management positions because they have been long exposed to experiences where information was provided on a “need to know” basis. This makes them able to keep information to themselves where necessary and provide information to the right parties when necessary. Their frugal natures make them capable of adhering to both budget and schedule.
It can be very difficult at times for younger managers to relate to the workers from this era. Frustration arises when the high-tech manager has to deal with their lack of native technical expertise, but they can excel in technical positions when provided necessary training. The younger manager may have grown up with high-tech and resents the cost and time required to train these workers in technology. Yet, the long-term work experience and lessons learned gained from these workers can lead to creative ideas that generate greater profit for the organization. Therefore, younger managers should be trained to value these workers and utilize their skills while providing growth opportunities through technical training.
As you can see, there are many factors involved in creating a great workplace. Hopefully we have given you some ideas you can work with to enhance your business.
If you are looking for the right office space to create your great workplace, we’d love to help. It is what we do on a daily basis through out the US and Canada. Give us a try. No cost and no obligation. Let us know what you are looking for and we will get right on it.