Monthly Archives: June 2020

Creating A Productive Workspace In The Office

productive workspaceMany of us long to end the day feeling satisfied with their accomplishments. While this might be ideal, it often isn’t the reality. Thankfully, there are a few small additions that you can make to the office environment which can result in a huge boost to your productivity and create a productive workspace. Let’s look at some of the best approaches for you to try.

Grow Some Plants

Adding some greenery to the office is one of the easiest ways to lighten up a room. There are dozens of options for you to explore. For example, you might be able to get a small pot plant, which will fit in the corner of your desk. In other cases, though, you might have the space to put in a bigger plant, like an indoor pine tree or bamboo shoots.

There are many benefits that plants provide. First, it will make the environment more pleasant.  Many people find having a plant in the office creates a calmer environment, making it easier to focus on their work. It’s also been shown that adding plants can help you filter any chemicals out of the air, giving you a safer working environment. Because of these factors, adding plants to the office can, according to some studies, produce a 15 percent increase in productivity,

Personalize Your Workspace

Another great idea is to personalize the workplace, making it your own. This is a great way to feel more relaxed, as you’ll be surrounded by objects that make you feel comfortable. There are dozens of ways that you can inject your personality into the office. For example, you might want to add figurines from movies or TV shows that you enjoy. You can also decorate the area with colorful stickers or pictures. However, one of the best options is to put in a picture of your family. This can often help remind you why working so hard in the office is important to you, helping you stay motivated.

Add Some Activity

It’s believed that one in four adults don’t exercise enough. This can impact on general health, increasing your chances of becoming obese. However, a lack of activity has also been shown to impact on your mental health. For example, it’s been shown that a quick burst of activity will be able to help you focus. It can also give you more energy.

There are dozens of ways for you to bring more activity into the office. If you have a bigger budget, you might want to install a gym for your employees. For a smaller budget, you can put in team sports, like ping pong. As an added benefit, playing as part of a team can help you form stronger social bonds with your co-workers.

Check The Ventilation

Another simple way that you can improve your workplace is by adding in air ventilation. When the air isn’t flowing through the building properly, it can become stale. This can increase the chances that employees will get sick, as toxins can build up in the office. When they can get fresh air, it will be easier to breathe, creating a more pleasant working space. There are plenty of ways that you will be able to provide fresh, clean air. For example, you might want to add in some more windows or improve your air conditioning system. In other cases, you can put in an air purifier. When you do this, you’ll need to make sure that you get a model that has a HEPA filter, as these will trap smaller particles.

Put In More Windows

Putting in windows another simple way to improve productivity around the office. There are a few reasons for this. First, as we mentioned, it’s important to have good ventilation and fresh air. You’ll also be able to bring more natural light into the workplace. This has been shown to improve the mental health of employees, making them feel more positive about their working environment. It can also help you save money on electricity costs.

Find The Best Work Time For You

Often, the biggest improvements in your productivity come when you change your mindset. One of the best ways to do this is by figuring out the hours that you are most productive at. For example, some people might be more productive in the mornings, while others will get more done during the afternoon. Once you know these hours, you can structure your day around these times. To illustrate, if you tend to be more alert during the morning you might want to consider using this time to complete the most difficult tasks. You can use a to-do list to help you keep track of the things you need to do and plan the best times to do them.

Get A Good Night’s Sleep

The amount of sleep that you get each night might have a big impact on your performance at work. When you don’t get enough sleep, you will find it harder to focus and think logically. As a result, productivity tends to take a big dip. The simple solution to this is making sure that you’re getting plenty of sleep each night. It’s estimated that the average adult needs to get between seven and nine hours of sleep every night. If you’re having trouble falling asleep because of stress at work, you might want to try mediation or other techniques to help you achieve a calmer state of mind.

Get A Coffee Machine

Finally, one of the best ways for you to make sure that you’re focused at work is by installing a coffee machine. This can have a huge range of benefits. First, caffeine has been shown to boost alertness, making it easier to focus on the task at hand. It’s also been proven to help people improve their moods, improving mental health. However, coffee machines might also help bring the office together, providing a natural place for employees to meet and converse.

In this area, there are dozens of different types of coffee makers for you to explore. For example, there’s drip coffee, which can be used to make a pot of coffee for multiple people. In other cases, you might want to get an espresso machine, which will give you more customization options, so you’ll be able to get the perfect brew for your tastes. In other cases, you might want to get a French Press, which is a way of manually preparing your coffee.

The best type of coffee machine will often depend on your office circumstances. However, it’s important to make sure that you choose something that’s going to brew enough for the entire office. You also want to make sure that it will be durable enough to be used several times each day. To help make this choice easier, you can use this excellent analysis of commercial coffee makers for office.

Conclusion

Though we all want to improve productivity, it can often be difficult to know which techniques will yield the best results. Thankfully, as we’ve seen, there are dozens of small changes that you can make to your office to improve productivity. So, now you’ll be able to use these tools to create a more productive workspace in your office.

If you are looking for an office that will meet your needs, we can help. Our service is free. Contact us today.

When Is It A Good Idea To Use Storage Containers For Your Business?

Storage containers exteriorRunning a business means making a lot of decisions every day. One of those many overlook is whether to make use of storage containers, especially if you’re renting your office space and paying rent for space in your office that you are using as storage space. Typically, storage is one of the essential things you might overlook until you’re obliged by necessity or rent hikes to take advantage of that option.

If you’d like to consider whether using storage containers is something that could help you, keep reading to learn when it’s a good idea to have them for your business.

  • When There’s A Natural Disaster Coming

If you’re only leasing out an office space and it’s located in a flood- and hurricane-prone area, then, using durable storage containers from reputable providers, like Safestore Containers, can be an excellent idea. Just like other unfortunate events, harsh weather conditions are inevitable and can happen anytime. Thus, to prepare your business for extreme weather conditions, you should have a storage unit in place to keep your office belongings safe from floods.

Generally, most storage containers are made from durable raw materials, which is why they can withstand natural elements, like rain and strong winds. By putting your essential files and merchandise in the containers, you can rest, knowing that all the items are safe and secure throughout the duration of the natural disaster.

Instead of renting a warehouse or another space, which is more costly, these containers can be a great alternative storage solution in times of emergencies due to their security features. For example, some storage containers are equipped with CCTV cameras that allow you to have virtual access to everything inside the unit. This means that even if you can’t go to personally check the location because of heavy rain, flood, or strong winds, you can still know what’s happening to your office belongings by reviewing the CCTV footage.

  • When Your Office Space Is Full

If you’re renting office space, more often than not, there won’t be enough room for all of your work essentials least of all storage. Because of this, it’s a good idea to consider using containers for storage purposes. With these in place, you can temporarily store all your storage items until you obtain a larger space. Not only that, but using them can keep your storage items safe and sound. That’s because most storage containers come with security features, such as 24-hour CCTV cameras and 24-hour security personnel, sufficient lighting, and electric sockets. These features are made to ensure that all your office possessions will be secure once you leave the site.

  • When You Want To Organize Your Inventory

If you have no office space to call your own, organizing your inventory of products can be a challenging task. This is even worse if you have no warehouse to store your items before they’re sold to the customers. You might not be able to manage your orders properly because everything is disorganized.

This is where a storage container comes to the rescue. It can help keep your inventory organized, making it easy for you to meet the customers’ demands. For example, if you have lots of orders coming in, using a storage container allows you to overstock and avoid putting items on backorder. Meaning, with the help of this storage solution, you don’t have to worry about getting more orders or running out of stocks while staying organized.

  • When You Execute A Business Relocation

Usually, if you’ve found and picked a new perfect office location, you can’t expect to move everything in just a single day. This is especially true if you have to bring bulky items, such as office furniture, tools, and many more.

Thankfully, there’s a solution to that problem. Storage containers are also useful during business relocations. You can store any of your office belongings throughout the moving process. Instead of moving them directly to your new location, you can keep some of them there while finalizing your office layout. Consequently, you don’t need to squeeze everything in your new office once you arrive.

The biggest advantage of these storage containers is that they’re undeniably portable, which means that you can load everything up and transport them to your new business office without hassle.

  • When You Plan For An Expansion

If you’ve found an office space for rent for your business expansion, having a storage container can be a great idea, especially when the location of your branch office is miles away from your main office. It can help protect your essential files and office equipment while the construction is ongoing.

Moreover, by packing all your office stuff in a storage unit, there’s no need to worry because you have a temporary home for all of them. And, once everything is ready for your business expansion, all you have to do is retrieve your things from the container and place them in your new office. This storage strategy can save you a lot of money because it allows you to have a smoother expansion by keeping all your things safe during the construction.

  • When You Need A Flexible Shop For Your Products

If you’re into a retail business and you think that renting a space to turn into a shop is less convenient, storage containers can be your best bet. In today’s modern world, many business owners realize the benefit of setting up shops or exhibits inside a storage container. Not only will it give you a customized space for your products and tools, but it’ll also free up some space in your own office.

Instead of utilizing a space in your office for your product exhibit, you can rent a storage unit and transform it into a shop for your products. This kind of setup is more flexible and convenient because you can transport it to different locations, thereby allowing you to hold exhibits or retail shops in more than one place.

Bottom Line

Storage containers interiorThere are many reasons to use storage containers for your business, especially if you have limited office space. Although you’re not really concerned about their mobility, storage solutions can go a long way in keeping your items safe and secure during a variety of situations.

If your business is dealing with any of the situations mentioned above, don’t hesitate to try using containers for your storage requirements.

And if you need storage because you have outgrown your office space, let us help you find office space that fits your needs. Contact us today to get started.

Office Relocation Planning Guide: Selecting a Moving Company

Office relocationBusinesses usually relocate because of growth. Often, businesses will move to another location in order to cater to new target audience or welcome more employees. A mom or pop shop that has grown in the previous years will also move to another location to create a more significant brand or image in the market. Remember, the location and size of your business will speak volumes about your position in the market. How can you convince your customers that you are a household name if your office is in the middle of nowhere?

Once you have found the office space you will be relocating to the next big part of an office relocation is the actual move itself. The way you handle the move can significantly affect the morale of your employees and the condition of all your valuables. The duration of your move can also affect your operations – the longer your move is, the more profits you will likely lose.

For you to come up with a business relocation checklist and ensure that all the tasks are ticked off ahead of time, consider working with a moving company. Professional movers have the necessary experience and skills to help your business relocate and start its operations as soon as possible. With a moving company, you won’t have to worry about your move, allowing you to continue overseeing your business’s daily operations.

However, with the number of moving companies operating today, it’s important that you carefully choose which to hire. You don’t want to end up paying for a moving company that will only cause stress to your business relocation, right?

Here are a few suggestions on how to go about selecting a moving company.

1)  Research all the contact information for the company including name, physical address (no PO Boxes), and any other names they do business under. If you find more than one firm at the same address, that is a definite red flag.

2)  Determine how long the company has been in business. Many corporate movers have been doing business for many years so it’s a good idea to work with companies that have been around for at least five years. Knowing that you are paying for experts, working with a moving company who has been in the industry for years will give you peace of mind. These individuals have likely experienced different moving woes in the past and came up with effective solutions to surpass all of these.

It also doesn’t hurt to find out how long they’ve been operating under the current ownership and management structure.

3)  Check to see the company is properly licensed.  Properly licensed interstate moving companies will have both a DOT number and a MC number from the Federal Motor Carrier Safety Administration. You can verify these numbers yourself, for free, at SaferSys.org. Intrastate movers aren’t subject to the same regulations, but most states have their own licensing requirements you should check.

4)  Inquire about the company’s insurance coverage – what’s covered and for how much. They should carry insurance that covers your materials while in transit, as well as any damage the movers cause to your old or new properties. While all movers are required to have basic insurance, be sure to check into the limits on their coverage and consider paying extra for additional insurance if you think you need it. Also make sure they carry current workers’ compensation coverage because if they don’t, you may be liable for any injuries their workers receive.

5)  Get reliable recommendations – You MUST check out potential movers through objective sources like the BBB or your state’s Department of Transportation. A reputable commercial moving company will be listed with both these agencies.

Note:  You can also call FMCSA’s Safety Violation and Consumer Complaints hotline at (888) 368-7238. It’s free, available 24/7 and you can check the complaint history of any interstate mover.

6) Don’t just jump at the lowest price! You need to investigate the estimate to find out if it’s realistic. As they say, if it sounds too good to be true, it probably is!  Get at least three estimates from commercial movers. This will allow you to make a fair, objective comparison.

Compare apples to apples. Break down each mover’s estimate into parts and compare them to estimates from other commercial moving services. Consider factors like the amount of time and the amount of materials estimated.

Expect estimates to fall within a reasonable range of each other. A good estimate should be no higher – or lower – than 10 percent of the final cost of the move.

If we can help you find office space…. let us know

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