Category Archives: Office Space

Tips For Trademarking Your Business Name and Logo

Trademark your business name

If you’re in the process of starting a new business, you may be worried about how you can legally trademark your business name and logo. Trademarking is a way to protect them from being taken over or used by another company who wants to use your name without permission.

If you want to trademark your business name and logo a good place to start is trademark registration guide for entrepreneurs might come in handy:

Create A Unique Logo

Your logo is a way of marking your company in a more visual-focused way rather than just using your company name alone. You want your trademarked logo to stand out in a positive way as it’s the first thing people see when they first encounter your new business. Your logo needs to be a reflection of you and the company, and not just something that you found online or at your local business centers.

When creating a logo for your own business, keep in mind that you shouldn’t make it so similar to another person’s or business’s logo as this might confuse your customers. Sure, taking inspirations from other logos might help, but using someone else’s idea as yours will not help your business stand out from the competition. The worst cases, copying other logos can become the reason why your business will face litigation.

Instead, create a logo that’s unique and different from all the other logos on the market. Never use the same fonts and colors as the other logos, especially those that are used by your direct competitors. Carefully think about the different design elements that represent your business and incorporate these to your logo.

Preparation Is Key

Before you move ahead and apply for a trademark, make sure that your company has a business license. If your company doesn’t have this, you need to request it as soon as possible.

Once you have all the needed paperwork, you can begin the application process. The last thing you want is to have to deal with a legal issue down the road, so make sure that everything is ready to go.

File The Necessary Paperwork

For you to trademark your name and business logo, you need to file an application for a trademark with the US Patent and Trademark Office (USPTO).

To register a trademark, all you have to do is file the paperwork with the US Patent and Trademark Office. As an applicant, you must provide evidence of your unique ability to market a product, the likelihood that you’ll succeed in marketing the product, and the possible value of the product or its components in the marketplace. The USPTO will, then, evaluate the merits of an application and determine if it’s eligible for registration. By doing this, you gain exclusive rights to your brand name so that no one else will be able to legally use it in any manner.

A federal trademark gives nationwide protection to your logo. You can obtain nationwide protection of your logo once it becomes a registered trademark in another state or country. This means that no other individuals or businesses can use your logo; if they insist on doing otherwise, their actions can result in legal repercussions.

Aside from the USPTO, there are other ways to protect your business’s name and logo besides filing federal paperwork, such as registering with the International Trademark Association (ITA).

Enforce Your Rights

Trademarks are the property of the owner; thus, if someone infringes on your rights, they can be held liable for the infringement. Trademarks protect your company’s rights to your name and its associated products and services so that others won’t be able to use them as a way to market their own products or to gain access to your market. Trademarks help your business to remain on top of the competition because individuals and businesses don’t have the right to use your name and logo to market their products as this infringes your company’s rights.

If you own your company’s logo, it means that you have exclusive rights to it. This means that if someone uses your trademarked name or parts of it to market their own products, then, they can be held responsible and you have a greater likelihood of winning the legal case.

Always pay attention to the competitive landscape and assess if other businesses are using your name or logo. If they do, reinforce your rights by filing the appropriate cases against them. All of your efforts to trademark your name and business logo will be useless if you allow other businesses to use it.

 

Does Outdoor Space Matter at an Office?

outdoor space for officeAn increasing number of office buildings are beginning to incorporate outdoor spaces into their design, and are seeing some fantastic benefits as a result. Incorporating nature into office buildings has meant that both business owners and employees are able to benefit from being able to go outside and get fresh air whenever the need arises.

The concept of creating a stimulating work environment that also incorporates an area of outdoor space has become one of the new models for creating the perfect office space. Having an outdoor area for team members to enjoy doesn’t mean transferring the entirety of your operation outside; it simply means creating a useable outdoor space that can be enjoyed by yourself and your team members.

Wondering what the benefits are of adding an outdoor space to your office? There are various benefits of incorporating a useable outside space for yourself and your team members to use and enjoy—it’s just a case of creating the right space. For everything that you need to know about creating the ideal outdoor office space, have a read of this!

Nature helps to reduce feelings of stress

The fact is that work-related stress can actually impact a team member’s ability to perform while at work, and can even cause a number of health problems. Workplace stress can have a seriously detrimental impact on productivity and efficiency at work, which is why it’s so important to find ways to help alleviate stress. Creating an outdoor space that you and your team members can use and enjoy is a positive step towards helping to better manage stress at work. Studies show that by encouraging team members to spend more time outside, you can help to reduce feelings of stress and therefore improve levels of productivity.

Having access to outdoor space helps to increase employee happiness

When it comes to employee retention, ensuring that your team members are satisfied with their working situation and setup is vital. That’s where creating an outdoor space that your team members enjoy spending time in can help—studies have shown that a lot of people find outdoor spaces to be extremely soothing, and having access to outside space can help improve happiness. Creating an inspiring outdoor area for your team members can be a great way to boost team members’ happiness and contentment. When creating the ideal outdoor area, think about incorporating some greenery, perhaps a pond, which you can learn more about pond management at Water-garden.co.uk, and potentially some flowers. You could also opt to add a seating area, so that there’s a comfortable place for your team members to sit and relax.

An outdoor space can be therapeutic

Having access to an outdoor area can be extremely therapeutic, especially if the outdoor space incorporates the right scents, for instance. Jasmine, rose, and lavender are all extremely soothing and relaxing scents, so you could consider planting some of these in your outdoor office space to make it easier for your team members to relax.

Keep these ideas in mind if you are considering adding an outdoor space to your office.

And if are looking for office space that allows for outdoor space for your employees, contact us to find the right office space at the best price.

Is a PTAC Heat Pump right for your office?

PTAC heat pumpOk. So the first question you probably have is what is a PTAC Heat Pump and why do I care. Well, many of us spend a considerable amount of our time in offices. In fact, office life takes a far larger portion of our day than we spend at home. Due to this, the air conditioning needs to be just right; hence, when searching for an office, be sure to ask about the air conditioning.

If you’ve been wondering how to improve the living conditions in your office, the PTAC (Packaged Terminal Air Controller) is the unit for you.

Read on below to know how a PTAC works and the benefits you’ll gain when you decide to have one in your office space.

How a PTAC Works

A PTAC is a commercial air conditioning unit that’s installed in the external wall of an office to regulate airflow.

PTACs work by pumping a refrigerating unit while at the same time expelling the heat and humidity through a vent. To get rid of moisture, the PTAC condenses the moisture over a condenser spoil, then allows the water to evaporate.

A PTAC unit should be installed right into a wall, provided there’s a metal covering to keep the unit safe.

Benefits of a PTAC

A PTAC is the ideal air conditioning unit to have in your office as it offers the following benefits:

  • Single Unit For Heating and Cooling

When deciding between a PTAC heat pump vs electric heat, one of the main reasons that you might want to install a PTAC in your office is that it’ll provide both heating and cooling from a single unit. The downside of the standard air conditioning unit is that it cannot provide both heating and cooling.

The PTAC comes with a built-in thermostat that allows you to select the most comfortable temperature for your office. Whether it’s during warm summers or cold winters, the PTAC offers an excellent way to maintain a comfortable and workable office environment.

  • Simple to Install  

PTAC units will come with a wall sleeve for easy installation, which is built as the other AC’s, thus don’t require any ductwork. This means that anyone could pretty much install a PTAC. All you need to do is attach the wall sleeve to the wall, then install the PTAC to the wall sleeve, and then you’re done.

The first step is to find the ideal location for the PTAC. Make sure to install it with a secure wooden frame. Note that if the outside is too close to trees and shrubs, then this could interfere with the performance.

If you’re installing it outside, it’s crucial to weatherproof the unit. This will help ensure a long life.

  • Quiet Operation

One of the most important elements for an effective working environment is the absence of disturbances. An air conditioner is often loud and distracting. This, however, is not the case with the PTAC. Its silent operation allows you to focus on your work and can improve the quality of your office life.

What’s more, they come with multiple speed fans, allowing you to choose your temperature while also ensuring quiet operation. Some of them also feature components that are specially designed for noise reduction.

  • Energy Savings

Another benefit of a PTAC is that it has a high EER (energy efficiency rating); the higher the EER number the more energy-efficient the unit is. What’s more, PTAC units that use heat pumps are more energy-efficient than those that use electric heating.

Hence, if you’re looking to improve the air quality of a larger office while being energy-efficient, a PTAC is the way to go. You’ll get even better energy efficiency with the newer models.

  • No Cross Contamination

ACs can cause cross-contamination, making the air unhealthy to breathe. The AC creates an environment for bacteria and fungus to grow, which are then dispersed inside the room. Thankfully, there’s no fear of cross-contamination with a PTAC.

  • They’re Affordable 

If you have a commercial establishment, such as an office or a hotel, you’ll need to find the most cost-effective way to maintain clean and fresh air in your building. A PTAC is an affordable unit as the best quality ones cost less than USD$1,000.

Secondly, as mentioned, PTACs have a high EER compared to AC units and HVAC units. This is another reason why many building owners prefer to install PTACs.

Final Word

PTACs are a great unit for your office. Not only do they improve the air quality but will also regulate the temperature, providing both warm and cool air depending on your office’s requirements. Moreover, they’re also energy-efficient and are quiet, which means you can enjoy quality air while not worrying about the noise.

How to Give Your Office Reception the Wow Factor

office receptionYour office reception area will provide your guests with a first impression of your business. If it is dull, unloved, and uncomfortable, they might be tempted to walk straight back out the door.

To convince a client you’re worth their time and money or prove to a talented candidate that they will join a flourishing business, you may need to make improvements to your waiting area. Read these tips on how to give your office reception the wow factor.

Comfortable Yet Stylish Furniture

Comfortable, stylish furniture cannot only transform a reception’s interior design, but it will prove to visitors that you’re a caring company. Rather than invest in cheap, worn seats, you must invest in stylish sofas, tables, and chairs that will impress clients, job applicants, and other visitors.

You also don’t need to worry about paying expensive prices for furniture, either. If you look for your sofa online, you could take your pick from various retailers who offer stunning designs for reasonable prices.

A Splash of Color

Bright white walls can appear cold and clinical, which could make your visitors feel as if they’re waiting for a dental exam or doctor’s appointment. Add some warmth and vibrancy into your reception by adding a splash of color onto your walls.

For example, you could decorate the walls and accessories in your brand’s synonymous color scheme. It is, however, important to remember that the color you choose can set a mood. To help your visitors to feel relaxed and at ease, decorate your reception in a serene shade, such as pale blue, light gray, or sage green.

Add Useful Amenities

Prove to visitors you’re the type of company that goes above and beyond by providing fantastic amenities in the reception area. For example, a client, customer, or job seeker might appreciate a cup of joe from a coffee machine or a glass of water from a fountain.

You also could add sweets into a bowl on the reception desk or near the sofas and provide fresh newspapers and a stack of magazines for them to read while they wait. It’s a sure-fire way to impress your visitors.

Install Impressive Light Fixtures

Wow a visitor from the moment they step inside the building by installing an impressive light fixture in your reception area. The statement lighting must grab their eye and should match your brand’s image. Choose the right shape and size for the room and height of the ceiling, which will help a client, business associate, or potential employee to form a great first impression of your company.

Incorporate Your Logo

Adding the brand logo onto the reception wall will not only inform a visitor that they’ve arrived at the correct office, but it will prove you operate a thriving business that has great attention to detail. It is for this reason why you must update the signage if you rebrand your business. It is a small addition that can have a huge impact on your visitors once they arrive at your office for a meeting or job interview.

And if these tips can’t do the trick, contact us to find the right office space at the best price.

5 Tips on Choosing the Right Office Cleaning Service

Office Cleaning CrewA clean office invites more clients, keeps employees happy and it’ll reflect the reputation of your business. For these reason, it’s important to choose the right office cleaning service since it will also ensure the health and safety of everyone coming in and out of your office or business establishment. So, how do you choose a professional office cleaning service?

Here are some useful tips that can help you select the right office cleaning service for you:

  1. Meets Cleaning Standards 

A good office cleaning company always makes a good impression by following the set cleaning standards by respected organizations, like the World Health Organization (WHO). Shine Cleaning Solutions explains that a good cleaning service should maintain general hygiene and high cleaning standards in the workplace.

Check the following cleaning standard criteria in commercial establishments:

  • Physically Clean: The surface must be free from apparent dirt and dust when wiped by hand.
  • Chemically Clean: The surface area must be free from harmful chemicals and in the surrounding air.
  • Bacteriologically Clean: To eliminate harmful microorganisms causing infection or disease, all surfaces should be cleaned. This is a ‘clinical standard’ followed by healthcare facilities.
  • Entomologically Clean: The area should be free from pests or harmful insects.
  • Osmologically Clean: It demands areas and surfaces free from any inorganic or organic matter that emits odor.
  • Terminally Clean: It pertains to the cleaning standard in operation where surfaces need constant sanitizing against pathogenic microbes.
  1. Choose A Cleaning Provider Offering Wide Range of Services

Whether you have a small or medium-sized office space or a building, make sure to hire a cleaning service provider that can customize their services according to your needs. For instance, seasonal businesses might only need part-time or contract cleaning services for a few months of service.

For a large office space or business establishment, you might want to avail a cleaning service that includes the following services:

  • Commercial builders cleaning
  • Cladding and external cleaning
  • Commercial window cleaning
  • Event cleaning
  • Commercial carpet cleaning
  • Hard floor cleaning
  • High-level cleaning
  1. Avoid Cleaning Services Hiring Mistakes 

If you don’t want to end up hiring a cleaning service company that’ll waste your money because it doesn’t live up to your expectations, avoid committing the following hiring mistakes:

  • Choosing the Cheapest: While you want to set an affordable budget for cleaning services, make sure not to compromise quality services. However, choosing the cheapest option may lead to more money wasted.Check the company’s track record and find out what clients have to say about their cleaning services. Choose a cleaning service provider that offers a reasonable price at the same time offering excellent cleaning services.
  • Being Misinformed: Every cleaning service provider has a specialty service. While some specialize in cleaning offices and warehouses, others focus on cleaning restaurants, event centers, and other commercial establishments.It would help to determine the best cleaning company that caters to their services to the type of business you have.
  • Not Looking For Licenses and Certifications: Licenses and certifications make up a cleaning service provider’s expertise and reputation. They reflect the amount of time that the company spent to develop their cleaning skills, elevating the cleaning company’s craft.
  • Not Fully Comprehending Service Agreement: Analyze the company’s cleaning services, including the inclusions and exclusions or what services would warrant extra fees. Never assume all verbal agreements are final. Carefully read the contract before signing.
  1. Search For Proof of Insurance

One of the basic requirements you should demand before hiring a cleaning service provider is proof of insurance. Make sure that the company has liability insurance and offers workers’ compensation to its employees.

Liability insurance is important because it protects you against all possible incurred costs in the event a cleaner becomes injured while cleaning your office or business establishment. On the other hand, workers’ compensation benefit is essential to ensure that cleaners are fully compensated when they meet an accident while performing their duties, including lost wages.

  1. Ensure Ease of Communication

Never underestimate the importance of ease of communication, which is incredibly imperative when selecting a service provider. The cleaning company should understand your needs to maximize the benefits of your business.

Determine the mode of communication the company offers, such as having a customer service hotline number for concerns. Chat support, email, and text messaging are other options available, depending on your preference and needs.

Conclusion

Choosing the right office cleaning service involves ensuring that the company meets cleaning standards and one that offers ease of communication. Also, avoid hiring mistakes such as not looking for credentials and choosing the cheapest option. Lastly, look for insurance proof, such as liability insurance and workers’ compensation benefit.

Understanding the Types of Business Insurance Coverage: Which Policies Do You Need?

Stay Open with Business InsuranceEvery small business needs business insurance for protection against the many threats your business will face while operating. In a perfect world, you wouldn’t need business insurance, but just like health and auto insurance, it’s always good to have in the event that something unexpected happens. Having this type of protection for your business is what can ultimately determine if your business will have a flourishing future or come to a screeching halt.

But the real question, in reference to business insurance, is what type of business insurance policy do you need?

Well, a good rule of thumb to follow when seeking business insurance is that it’s recommended for all business types to invest in a general liability policy. A general liability policy is going to protect your business against property damages, bodily injuries, various marketing/advertising damages, and any type of incidents involving your clients or customers.

Once you have general liability insurance, you can then start looking at the other types of policies you may need based on the type of business you’re running and the risks involved.

Having proof of business insurance is actually one of the major requirements to lease an office space. But all too often, business owners fail to read the fine print and forego business insurance, thinking they’ll be able to rent without it… This is one of the biggest mistakes you can make when renting an office space.

But that’s the way business works, right? Trial and error, and hopefully learning from your mistakes. But the one mistake you can always avoid is running a business without business insurance… You want to always have that coverage… And remember, your business may require you to have multiple policies.

Business Insurance Policies Explained

Worker’s Compensation Insurance

If you have employees, your business is required by law in most states to carry worker’s compensation insurance. This type of insurance provides coverage in case one of your employees suffers an injury while on the job.

According to injuryfacts.nsc.org, the top three leading causes of work-related injuries are:

  1. Overexertion and bodily reaction: This injury is a result of excessive physical effort including lifting, pulling, pushing, turning, and holding. It’s a strain or type of stress on the body.
  2. Slips, trips, and falls: These types of injuries are typically accidental and involve everything from falling from structures or against objects to slipping on liquids and tripping over misplaced objects.
  3. Contact with objects and equipment: This injury can be the result of bumping into equipment, being squeezed or compressed between heavy or shifting objects, or a worker getting struck by a moving object.

All of these injuries are very common when you have employees, regardless of the type of business you’re running. To protect yourself, your assets, and most importantly, your employees, you want to make sure you have worker’s comp insurance before you take on a single employee.

Professional Liability Insurance

Professional liability insurance is the coverage you need for any type of mistake you make while running your business, which is perfect for all businesses, especially if you’re running a business where you’re providing services of any type.

Using professional liability, for example, you’re going to be protected against claims of:

  • Misrepresentation
  • Giving wrong or inaccurate advice
  • Negligence

In your mind, you’re thinking it was an accident or mistake, and though your intentions were good, your mistakes have the potential to cause businesses and clients major financial losses. Because of that, they have every right to sue you for the financial losses and other damages they incurred due to your mistake or “mishandling” of your services.

Product Liability Insurance

How many times have you seen in the news various product recalls for big brand companies? You see it all the time! Do you recall back in 2016 when Samsung had to recall all the Galaxy Note 7 phones because there was a defect in the battery of the phones causing it to get too hot, which then led to the phone catching fire and exploding? Samsung faced serious lawsuits from those injured from those phones.

Those defects were unintentional but because the phone was defective, injured customers sought damages for their injuries. In running your business, you can’t guarantee that the products you’re selling won’t be defective either. And because of that uncertainty, you want to make sure your business is protected with product liability insurance… just in case a product or two goes haywire.

If you wnat to keep your business healthy, you better pay attention the types of business insurance you need.

When Is It A Good Idea To Use Storage Containers For Your Business?

Storage containers exteriorRunning a business means making a lot of decisions every day. One of those many overlook is whether to make use of storage containers, especially if you’re renting your office space and paying rent for space in your office that you are using as storage space. Typically, storage is one of the essential things you might overlook until you’re obliged by necessity or rent hikes to take advantage of that option.

If you’d like to consider whether using storage containers is something that could help you, keep reading to learn when it’s a good idea to have them for your business.

  • When There’s A Natural Disaster Coming

If you’re only leasing out an office space and it’s located in a flood- and hurricane-prone area, then, using durable storage containers from reputable providers, like Safestore Containers, can be an excellent idea. Just like other unfortunate events, harsh weather conditions are inevitable and can happen anytime. Thus, to prepare your business for extreme weather conditions, you should have a storage unit in place to keep your office belongings safe from floods.

Generally, most storage containers are made from durable raw materials, which is why they can withstand natural elements, like rain and strong winds. By putting your essential files and merchandise in the containers, you can rest, knowing that all the items are safe and secure throughout the duration of the natural disaster.

Instead of renting a warehouse or another space, which is more costly, these containers can be a great alternative storage solution in times of emergencies due to their security features. For example, some storage containers are equipped with CCTV cameras that allow you to have virtual access to everything inside the unit. This means that even if you can’t go to personally check the location because of heavy rain, flood, or strong winds, you can still know what’s happening to your office belongings by reviewing the CCTV footage.

  • When Your Office Space Is Full

If you’re renting office space, more often than not, there won’t be enough room for all of your work essentials least of all storage. Because of this, it’s a good idea to consider using containers for storage purposes. With these in place, you can temporarily store all your storage items until you obtain a larger space. Not only that, but using them can keep your storage items safe and sound. That’s because most storage containers come with security features, such as 24-hour CCTV cameras and 24-hour security personnel, sufficient lighting, and electric sockets. These features are made to ensure that all your office possessions will be secure once you leave the site.

  • When You Want To Organize Your Inventory

If you have no office space to call your own, organizing your inventory of products can be a challenging task. This is even worse if you have no warehouse to store your items before they’re sold to the customers. You might not be able to manage your orders properly because everything is disorganized.

This is where a storage container comes to the rescue. It can help keep your inventory organized, making it easy for you to meet the customers’ demands. For example, if you have lots of orders coming in, using a storage container allows you to overstock and avoid putting items on backorder. Meaning, with the help of this storage solution, you don’t have to worry about getting more orders or running out of stocks while staying organized.

  • When You Execute A Business Relocation

Usually, if you’ve found and picked a new perfect office location, you can’t expect to move everything in just a single day. This is especially true if you have to bring bulky items, such as office furniture, tools, and many more.

Thankfully, there’s a solution to that problem. Storage containers are also useful during business relocations. You can store any of your office belongings throughout the moving process. Instead of moving them directly to your new location, you can keep some of them there while finalizing your office layout. Consequently, you don’t need to squeeze everything in your new office once you arrive.

The biggest advantage of these storage containers is that they’re undeniably portable, which means that you can load everything up and transport them to your new business office without hassle.

  • When You Plan For An Expansion

If you’ve found an office space for rent for your business expansion, having a storage container can be a great idea, especially when the location of your branch office is miles away from your main office. It can help protect your essential files and office equipment while the construction is ongoing.

Moreover, by packing all your office stuff in a storage unit, there’s no need to worry because you have a temporary home for all of them. And, once everything is ready for your business expansion, all you have to do is retrieve your things from the container and place them in your new office. This storage strategy can save you a lot of money because it allows you to have a smoother expansion by keeping all your things safe during the construction.

  • When You Need A Flexible Shop For Your Products

If you’re into a retail business and you think that renting a space to turn into a shop is less convenient, storage containers can be your best bet. In today’s modern world, many business owners realize the benefit of setting up shops or exhibits inside a storage container. Not only will it give you a customized space for your products and tools, but it’ll also free up some space in your own office.

Instead of utilizing a space in your office for your product exhibit, you can rent a storage unit and transform it into a shop for your products. This kind of setup is more flexible and convenient because you can transport it to different locations, thereby allowing you to hold exhibits or retail shops in more than one place.

Bottom Line

Storage containers interiorThere are many reasons to use storage containers for your business, especially if you have limited office space. Although you’re not really concerned about their mobility, storage solutions can go a long way in keeping your items safe and secure during a variety of situations.

If your business is dealing with any of the situations mentioned above, don’t hesitate to try using containers for your storage requirements.

And if you need storage because you have outgrown your office space, let us help you find office space that fits your needs. Contact us today to get started.

Office Relocation Planning Guide: Selecting a Moving Company

Office relocationBusinesses usually relocate because of growth. Often, businesses will move to another location in order to cater to new target audience or welcome more employees. A mom or pop shop that has grown in the previous years will also move to another location to create a more significant brand or image in the market. Remember, the location and size of your business will speak volumes about your position in the market. How can you convince your customers that you are a household name if your office is in the middle of nowhere?

Once you have found the office space you will be relocating to the next big part of an office relocation is the actual move itself. The way you handle the move can significantly affect the morale of your employees and the condition of all your valuables. The duration of your move can also affect your operations – the longer your move is, the more profits you will likely lose.

For you to come up with a business relocation checklist and ensure that all the tasks are ticked off ahead of time, consider working with a moving company. Professional movers have the necessary experience and skills to help your business relocate and start its operations as soon as possible. With a moving company, you won’t have to worry about your move, allowing you to continue overseeing your business’s daily operations.

However, with the number of moving companies operating today, it’s important that you carefully choose which to hire. You don’t want to end up paying for a moving company that will only cause stress to your business relocation, right?

Here are a few suggestions on how to go about selecting a moving company.

1)  Research all the contact information for the company including name, physical address (no PO Boxes), and any other names they do business under. If you find more than one firm at the same address, that is a definite red flag.

2)  Determine how long the company has been in business. Many corporate movers have been doing business for many years so it’s a good idea to work with companies that have been around for at least five years. Knowing that you are paying for experts, working with a moving company who has been in the industry for years will give you peace of mind. These individuals have likely experienced different moving woes in the past and came up with effective solutions to surpass all of these.

It also doesn’t hurt to find out how long they’ve been operating under the current ownership and management structure.

3)  Check to see the company is properly licensed.  Properly licensed interstate moving companies will have both a DOT number and a MC number from the Federal Motor Carrier Safety Administration. You can verify these numbers yourself, for free, at SaferSys.org. Intrastate movers aren’t subject to the same regulations, but most states have their own licensing requirements you should check.

4)  Inquire about the company’s insurance coverage – what’s covered and for how much. They should carry insurance that covers your materials while in transit, as well as any damage the movers cause to your old or new properties. While all movers are required to have basic insurance, be sure to check into the limits on their coverage and consider paying extra for additional insurance if you think you need it. Also make sure they carry current workers’ compensation coverage because if they don’t, you may be liable for any injuries their workers receive.

5)  Get reliable recommendations – You MUST check out potential movers through objective sources like the BBB or your state’s Department of Transportation. A reputable commercial moving company will be listed with both these agencies.

Note:  You can also call FMCSA’s Safety Violation and Consumer Complaints hotline at (888) 368-7238. It’s free, available 24/7 and you can check the complaint history of any interstate mover.

6) Don’t just jump at the lowest price! You need to investigate the estimate to find out if it’s realistic. As they say, if it sounds too good to be true, it probably is!  Get at least three estimates from commercial movers. This will allow you to make a fair, objective comparison.

Compare apples to apples. Break down each mover’s estimate into parts and compare them to estimates from other commercial moving services. Consider factors like the amount of time and the amount of materials estimated.

Expect estimates to fall within a reasonable range of each other. A good estimate should be no higher – or lower – than 10 percent of the final cost of the move.

If we can help you find office space…. let us know

More on Office Relocation

5 Ways to Minimize Distractions in Your Office

Minimize distractions

Would you like to find useful ways to ensure a peaceful workplace and minimize distractions, but don’t know where to start? Noise and other distractions can hinder productivity and frustrate employees. Here are 5 ways that can help minimize distractions to help maximize productivity.

#1: Bring in Sound Absorbing Materials

If you are looking to reduce the noise distraction in your office workspace, then you need to bring in sound-absorbing materials without even sacrificing on the office design. The noise absorbing materials are quite required for contact working spaces or call centers. Typically, modern materials, such as acoustic cotton batts, wall panels, cubicle partitions, noise-friendly flooring, and noise-canceling workstations are used in offices to cut down on the noise distraction. However, if you want natural options, you can plant trees along outdoor hallways or place beautiful indoor plants to absorb noise.

#2: Install Soundproof Fans

We should also mention fans, They are an effective ways to control the temperature in your office. Many can be noisy and can cause a distraction. If excessive fan noise is hindering you from working peacefully in your office room, then it is better to change regular fan with a soundproof or a a quieter fan. Currently, a lot of reliable fan options are available in the market to keep your office space cool without causing any noise. You must check them online.

#3: Limit Technological Distractions

Next, if you aim to maintain the focus of your employees on the work, you need to set boundaries for technological distractions. You should devise clear policies around how frequently the employees are allowed to use their smartphones or personal devices during the working hours. Technological distractions can significantly impact the entire workforce. For instance, if one employee is on the call, he is disturbing his team members and colleagues as well. Constant emails, text messages, and social media notifications are equally annoying for co-workers.

#4: Display Inspiration

Even if you have a team full of motivated and enthusiastic employees, you still need to make them feel excited and inspired regularly. It is one of the key solutions to limit the distractions in the office, and positively stimulate your workforce. You can hang motivational quotes and intriguing pictures on the office walls. You can also surround your office space with a small library. These visual attempts are a sudden push to inspire your employees. This will help them feel motivated to finish projects before due dates.

#5: Improve Work Setting

Lastly, you need to work on the overall office setting to provide a comfortable environment for your employees. It is an imperative factor to ramp up your workforce productivity while having reasonable control over distractions. Your employees spend the major part of their day sitting in your office and working for your company. Therefore, you need to ensure a positive environment so that your employees feel happy and deliver 100% focus & attention. You must provide dedicated rooms, bring in fresh air & natural lighting, install comfortable workstations, and equip recreational areas. Besides, you need to treat employees equally, employ open-door policy, and create a transparent setting to enhance the working environment and limit the distractions.

If you are looking for an office that will meet your needs, we can help. Our service is free. Contact us today.

How to Fund Your COVID-19 Office Improvements

Office Improvements

Figuring out what to do to protect your employees as they come back to work from time off due to COVID-19 health risks is a challenge every business owner has to deal with. It is not going to be cheap. So how do you fund your COVID-19 office improvements?

Many business owners have applied for SBA disaster relief loans, but what if you are one of the many whose loans don’t come through or don’t come through soon enough to get the office improvements done in time for the return of employees? How do you fill the gap?

Different Loan Options for Office Improvements

Office improvements are expensive and costly, and using your business cash flow to fund the improvements may not be an option. Applying for a loan is the next best option that you have. There are different loan options that you can use to finance your office improvements. Check the following list below and see what loan option best fits you.

Traditional Term loan

The traditional term loan is what you think it is. You apply for a lump sum of cash, and once approved, you will receive the amount in full. It is under the condition that you need to repay the whole amount together with the total interest and fees included over a specific period. Your repayment schedule condition depends on the lender, but you can choose to have it done on a weekly or monthly basis.

To qualify for a traditional term loan, you need to have a good credit score, outstanding business transaction records, and an increasing business revenue over the years. However, if this seems to be overwhelming, there are still other options, like short-term loans, that you can apply for.

Short-term loan

Many lenders offer short-term loans to startup business owners that are looking for additional funds in handling their business expenses.  One of these expenses includes renting an office space for their business operations including office improvements.

Short-term loans don’t need many requirements to get approved. Having a fair to good credit score should get you the approval you need. Also, short-term loans work best for startup business owners as they are still getting the hang of running their business. Handling the repayments for a  short-term loan wouldn’t be too much of a burden to a recovering business.

A business line of credit

Any business can apply for a business line of credit. The good thing about having a business line of credit is that you can have a higher credit limit compared to other loan options. If you have excellent business revenue, a clean credit history, and other essential factors, you can avail of a high credit limit that you can use for your office improvements.

Another notable distinction of getting a business line of credit as a loan option is that it offers flexible payment options. Funds can also be used for different business-related purposes, and borrowers have access to cash on demand. Handling the payment for a business line of credit is much like paying for a credit card. You only need to pay for the interest of the funds you used.

Credit Card

It is very seldom that business owners rely on the use of their personal credit cards to finance any business-related expenses. The truth is, utilizing your credit card is a good financial option to fund your business. If the ideal, rentable office space you found can be settled by paying through your credit card, then you have a good deal.

However, make sure that you don’t overspend your credit limit. You don’t want to be burdened with monthly repayments and interest accumulation.

Pro-tip: In any business, it is inevitable to have a slow period during the COVID-19 crisis. The slow period might be one of the reasons why many business owners struggle to pay off their debts on time. If caught on a tight end in repaying your loan, you can do a balance transfer loan. A balance transfer loan can give you leeway as it allows you to transfer or move your debt to a different financial institution that has a zero or lower interest. 

Before you perform a balance transfer loan, make sure to check the company’s terms of service. Credit card companies offer different terms, and some of them might not appeal to your preference. Find one with a very low-interest rate, no balance transfer fee, high credit limit to cover previous balances, and a long introductory period before proceeding to have a transfer done.

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