The Ins and Outs of Using a Short-Term Loan as Working Capital

working capitalMany business are struggling now due to the shut down from the pandemic. Operating a business requires you to have the right funding and the knowledge of how to effectively allocate such funds. The pandemic has made that very difficult for many businesses. There must be a solid financial strategy to ensure that you reduce operating expenses and maximize potential growth and in some cases, even survive.

Normally businesses use credit lines or apply for bank loans to cover the costs of business operations when needed. But, if you can’t get financing from banks, alternative lenders can provide business owners and entrepreneurs with a short term loan to be used as working capital.

Read this blog article on the pros and cons of short-term working capital loans and how, when, and where to get such type of business financing.

What is a Working Capital Loan?

A loan particularly used as working capital is a type of short-term financing provided by alternative lenders. Short-term business operating expenses, such as rent, wages, debt repayment, or marketing costs are examples of expenditures typically covered by a working capital loan.

Your business may have working capital available, or it may have not enough. In the case of the latter, you can get outside financing to bridge the financial gap in your short-term business expenditures.

For instance, if you don’t have sufficient working capital, you can acquire a working capital loan to boost your inventory when demand for your product increases. You can also use this type of financing to avail of discounted large purchases.

What to Look for a Lender That Offers Working Capital Loans?

When you’re looking for a lender that offers this type of loan, make sure that it has a good lending track record. Avoid lenders that charge exorbitant interest rates and fees. Also, see to it that the lender you pick will report your payment to major credit bureaus so that if you’re paying on time, your business credit rating will increase.

Pros and Cons of Short-Term Working Capital Loans

It’s crucial to know the advantages and disadvantages of short-term working capital loans before you get one.

Pros

  • Easy Application Process. Applying for a working capital loan is no hassle. It requires little paperwork compared with other types of business financing, and you can even complete the application online.
  • You Can Get the Funds Fast. Besides the fast and simple application process, you can also receive the funds that you need in no time when you get approved for a working capital loan. Hence, this loan is beneficial if you have to make an urgent purchase.
  • No Need to Pledge Any Collateral. There are secured business loans, but short-term working capital loans are generally unsecured. It means that you don’t have to pledge any of your business assets to qualify for the loan and lose it if you can’t pay back what you owe.
  • No Need to Give Company Ownership. Compared to getting funds from an equity investor, borrowing money through a working capital loan doesn’t require you to give up the equity of your company. You only have to pay what you owe in full, and you’ll be released from your debt and continue to operate your business.

Cons

  • Interest Rates Can Higher Than You Think. Short-term business loans typically have higher annual percentage rates compared to longer-term alternatives. Moreover, if your credit rating is not good, you can expect that the rates are higher.
  • Frequent Payments. A short-term working capital loan may require you to make payments every week or even day-to-day until you pay it off in full. This feature can be a drawback to a business that doesn’t garner consistent revenue.

Takeaway

A working capital loan can be an excellent type of financing to cover short-term business expenditures. When you don’t have sufficient working capital in hand, this loan can be advantageous for your business.

Certified OfficeFinder SpecialistIf you are struggling to make rent payments on your office space, contact us. Our local reps have decades of experience. They know the markets and players and can help you renegotiate your lease to improve your current situation. No fee or obligation for our services.

5 Important Considerations When Purchasing Office Space

considering purchasing office spacePurchasing office space is a big step for any company. You need to consider many things like floor space, price, on-site facilities, parking, and ambience before you spend a considerable amount of money on work premises for you and your employees. 

Of course, you can’t just buy the first office you visit. Walk around a few of the best and try to compare each one before you make your final decision. When checking out office spaces, keep these points in mind:

1. Check The Location 

The first thing you should consider is the location of your office space. You must find a place accessible enough for you and all the employees who will occupy the office.  

Is it close to public transportation and is there parking available? Is the office space in a good neighborhood or business district? Are there any restaurants or banks near your office? By answering these questions before you settle into an office, you can pick which one would be at the most effective location.  

2. Utilities Should Be Working Well 

Before you settle into an office space, first check if the electricity, water, and internet lines work properly and meet your needs.

If you’re not very familiar with these details, it’s best to bring an inspector with you. This way, you can determine if all the lines and connections are properly installed in the office.  

The electrical lines should conform to safety standards, and the main water line shouldn’t have any leaks or damages. Likewise, the internet service in the area should also be working correctly. If anything is not up to par, you should talk to the selling representative about repairs or search for other offices without any utility issues.   

3. Space And Ventilation  

Aside from the main utilities and location, you should also consider how much space is in the office, its layout, and the ventilation inside.  

Is the air-conditioning or heating system centralized, or can you regulate it per room? Does the office feel stuffy when crowded? Asking yourself these questions will help you chose the best commercial space for your new office.

Also, estimate how many people can occupy the office. For example, if you’re planning to move a company with 20-30 employees to the office, make sure there’s enough room for everyone to set up their desks, as well as essentials like filing cabinets, printers, and photocopy machines.  Hiring a space planner for this is both affordable and recommended.

4. Price For Value 

Before you purchase an office space, evaluate whether the money you’ll be paying is worth it. 

Try to factor in the costs you’ll pay for your monthly bills and the insurance for the place. Also, do s lease vs buy analysis to make sure you are making the right decision. Do all the aspects of the space justify its price? Can you still negotiate the selling price of the office?  

Once you’ve calculated all the expenses, you can determine whether the office you’re eyeing is worth its price.  

5. Do You See Yourself Building Your Company In That Space? 

Of course, the most crucial factor you should consider before purchasing an office is if you can see yourself and your company staying there for a long time. You are investing a significant amount of money in an office space, so it’s best to get your money’s worth.  

Consider if the office space is a positive work environment that will help you grow your company.  

Does it fit with your company’s ethos and values, and does it feel comfortable enough to work there daily?  

The office you’ll work will play a part in how well your company will function. It will also influence how efficient your employees’ work will be. So, think about how you’ll thrive in the office you’ll purchase. 

Final Thoughts  

Of course, we recommend you use a buyer’s broker when purchasing office space to make sure all of these and many other considerations are evaluated correctly. Purchasing office space for your business is a big decision and one that requires careful analysis. These are only a few considerations listed here that you should delve into. Once you’ve evaluated all the aspects of the potential office spaces you’ve checked out, you can decide which one is the best option.  

Certified OfficeFinder SpecialistContact us if you would like assistance finding the perfect office space to purchase. Our local reps are not only experts in their market, but also great guides to make sure you avoid any costly mistakes.

4 Ways To Create A More Productive Work Space

After hiring a couple of employees and renting an office, it seems that you’ve done your part, but that’s not entirely true. Although you’ve done what’s necessary, it doesn’t hurt to go the extra mile by helping your employees settle in on their jobs and create a productive work space. After all, once they adapt to the business, their productivity will soar.

More productivity means more work done, and more work done means more money for the company. 

The best part is that you don’t necessarily have to guide them each step of the way. Creating favorable working conditions would be more than enough to help them become more comfortable, and that’s what this guide is all about. Below are four ways to breed productive employees through improving their workspace: 

1. Incorporate Natural Sceneries

You may have heard from somewhere or someone before that greeneries and natural light can improve your mood, and yes, it’s true. Humans have a desire to connect to nature, which is why a study has found that even just a minute with nature can lead to a feeling of relaxation, which may increase productivity. 

While it’s true that nature itself can lead to relaxation, there are other ways to make the workspace much closer to nature, and that’s by getting air filters that eliminate pollution. Of course, you can buy some plants and place them in your employees’ desks, but if you find a custom filter that pretty much does the job, there’s no need to bother with buying greeneries.

2. Provide Proper Equipment 

Surely it must be evident that one of the best ways to improve productivity is by providing the proper equipment. Employees may feel disheartened knowing that the business they’re working for cannot provide them with the necessary tools for the job, resulting in less productivity. 

The pieces of equipment you’ll need to prepare to differ according to what business you run. For most office jobs, employees must have their own desks and gadgets such as computers or laptops. Other than working equipment, you also have to consider buying equipment that brings comfort such as ergonomic chairs. 

3. Mind the Temperature 

Electrolytes, a compound that serves as energy for the body, deplete much faster in hot conditions. On the other hand, excessive coldness can lead to discomfort and even vulnerability to diseases. In other words, the temperature must be perfect. You can either use air conditioners during hot climates or heaters during the cold weather. 

4. Introduce Colors to the Office 

Is there a feeling of relaxation when you see the color blue all around you? Do you feel a sense of excitement when you’re surrounded by red walls? That’s probably because colors can affect a person’s mood, just like nature. 

For that reason, it’s a good idea to paint your office walls with a color that improves productivity, but which color? You may have already guessed it, but red is an excellent color since it keeps the heart pumping, which might be necessary to employees if they somehow feel bored during work hours. Blue is also a great alternative as it exudes a calming atmosphere, which can help your employees focus on their tasks.

Wrapping Up 

No matter how high the pay is or how nice you are to your employees, you can’t guarantee that they’ll become much more productive. What they need is a good productive work place, one that suits their needs and provides them with comfort. While it’s not an easy task, this guide should make it less complicated. However, remember that great things aren’t free, so don’t be afraid to invest in your business and your workforce. 

Certified OfficeFinder SpecialistAnd if you are looking for office space wher you can creat a productive work space, we can help with our network of local tenant reps. Contact us today to find out more. Our services are free to you! No obligation either.

How To Handle And Organize Important and Sensitive Documents

There are numerous sensitive documents, files, and information that every single business should keep in a secure location. These documents earn the name “important and sensitive” because these items should not be distributed widely due to security concerns.

As most people are aware, it is essential to protect your sensitive data from falling into the wrong hands. All of this information could cause serious repercussions if a third party accesses it, so it is important to take precautions. With the way that technology is moving, businesses need to make sure that they are doing everything that they can to protect their clients.

Common Behaviors that Put information at risk

Security breaches, identity theft, and insider threats can put sensitive documents and information at risk, but common human behaviors and insecure tools can make it easier for hackers to get your sensitive data. Some of the practices are:

  • Employees attach and send sensitive documents in plain text From the office using a web-based personal email address.
  • Staff downloads sensitive data to the public to communicate with business associates and access and use data on tablets.
  • Staff members upload, temporarily save and transfer sensitive documents in plain text from a laptop to a common USB drive.
  • Employees upload sensitive data to the public, enabling other workers to access then use that information from different mobile platforms.
  • After registration with Dropbox, workers transfer a range of huge datasets containing sensitive business details to the software without the employer’s consent.

How Do You Handle and Organize Sensitive and Important Documents?

In a world where information is king, there are bound to be loads of important and sensitive documents that require keeping in a secure location. We all have our ways of organizing, but how do you handle and organize sensitive and important documents?

Control Access to the Sensitive Documents

To control who can view and who cannot view Documents of a sensitive nature you need to make them accessible only with the use of passwords which are to be made available to employees only on request and one at a time.

Employee Training

Training your employees is necessary to retain an effective workforce. The best-trained employee is one who understands the basics of your company’s policies. These guidelines help create a standard of behavior for all employees to adhere to. Make sure all new employees are trained in handling and organizing important and sensitive documents to ensure the appropriate use of company property.

By implementing a policy of identifying sensitive documents, reviewing them with new hires, securely storing them, and monitoring login attempts for inappropriate activities, professionals like Contract Hound assert that your business can reduce risks associated with unauthorized access to documents containing sensitive information.

Make Use of Confidential Waste Bins and Shredders

Confidential waste bins and shredders are an excellent way for businesses to protect their documents from prying eyes. When used correctly, confidential waste bins and shredders can help your business in various ways, from saving time to improving security. Having a confidential waste bin to dispose of the vital material is an asset in your organization’s security policy.

Lockable Document Storage Cabinets

Another common office supply that you might not have heard of is lockable document storage cabinets. Lockable document storage cabinets are just what they sound like. They are a box that you can lock and store fragile files or paper documents in. These are better than regular file drawers because they are more protective and secure. Another common use for these boxes is to store important documents containing Social Security numbers or personal information.

Ensure Secure Delivery of Confidential Documents

The passing on or delivery of documentation can never be taken lightly. There should always be a degree of security in place to prevent the documents from ending up in the wrong hands. Not only would this be extremely embarrassing for the company, but it could also mean that sensitive details become public and also put information at risk. For this reason, it’s important to ensure you have the relevant service or system in place to move and organize such essential paperwork.

We all know how important it is to be able to organize and secure your files from prying eyes. Taking the time to create a good system will make your life easier in the long run.

To wrap it up, all important documents and records usually come from various sources. Be it your organization, customers, or employees who leave them behind. In this post, we have discussed how to handle this sensitive information to keep them safe.

Certified OfficeFinder SpecialistAnd if you are looking for office space that is secure, we can help with our network of local tenant reps. Contact us today to find out more. No obligation and our services are free to you!

 

You’ve Signed the Lease, Now What?

signed the lease, now what?Every good business is bound to expand at some point when things start falling into place. At this stage, you might need to relocate to a new office space that can accommodate all the employees. You’ve signed the lease, now what? Making this move can be very intimidating, especially if it’s your first time and you’re going away from your current locality. For one, having to stop the normal operations to cater to the move and letting all your clients know can be a demanding process.

However, with the right strategy, your first step towards a new life in business shouldn’t be intimidating. Once you have everything sorted out, you can contact one of the companies specialized in this field to come and take care of all the packing and transportation. But before you start moving, our friends at Colorado Springs Movers, LLC suggests that you should sort out these tasks:

Assign a Move Leader

The first, and most important step, is to assign someone the responsibility of being in charge of oranizing and completing the move. This will entail a great deal of time and whoever is doing it should have there regular work load reduced to ensure they have the time to do a thorough job coordianting the move.

Insure Your Things

The very first thing you should look to sort out is the insurance cover of all your things, from furniture to computers to other machines used by the business. Make sure to have both moving  insurance and business insurance. It will go a long way in giving you peace of mind as you try settling into the new environment.

Take an Inventory

It is important to take the time to take a complete inventory of your furniture and equipment. This will allow you to plan the locations of the items in your new space and determine if you need to buy anything else.

Schedule Movers

Now that you’ve sorted out the factors above, you can then schedule the movers. Of course, you’ll interrupt the normal operations within your business in one way or another. You will end up having some of your employees working at the office for only for a few hours within the move week. You need tobe awayre of this and make appropriate arrangements.

The objective is to cause as little inconveniences as possible. One way of meeting this goal is by planning the relocation process during low seasons, if possible. For instance, some companies experience a reduction in business during the festive months. If yours falls under this category, then that would be the ideal time to make the move. It’s also wise to make your customers aware as early as possible so they can make plans as well.

Telecommunications & Internet

In this day and age telecommunications and Internet are critical factors to the functioning of most businesses. Check out your options. If you are going to make a change, this is a good time to do it. Make sure and check with your provider of choice how much lead time they need to ensure you are up and running on day one. The last thing you want to happen is to move and not have the connections you need to get to work.

Janitorial Service

The janitorial trash collection service is dependent on the lease agreement. Some buildings have this covered in the monthly rent while others require that every business owner takes care of their waste. It is, therefore, important that you check your lease beforehand.

Change Your Address

Your mail address is another crucial factor, and most people end up forgetting about it. As such, some of your parcels might be delivered to the wrong address for the first few days or weeks, and that’s something you’d want to avoid. Make sure you edit all your documents, social media details, and other online platforms immediately. Also, you can go the extra mile and inform your clients through your social media pages or through email and text messages.

Conclusion

Whether it’s your first time moving offices or not, there are several factors that you should always keep in mind to make this process smooth. For instance, it’s recommended that you choose a day that will cause very little inconveniences to your customers. Also, sorting out the necessary insurance covers and trash collection services will give you an easy time to settle into the new environment. Once you’ve moved everything to the new location, changing your address should be the priority.

Certified OfficeFinder SpecialistAnd if you have not found that perfect office yet and are looking for office space, coworking or traditional, we can help. Contact us today to find out about our no cost service.

The Interesting History of the Ergonomic Seating

Ergonomic SeatingKeeping your employees healthy is important. Ergonomic seating and furniture for office space have been around for a few decades now, however it is just recently that they have begun to get popular. A question to ask is where did ergonomics originate from and how did it get implemented into the workplace? How did it evolve into what we have today? Ergonomics has actually had an interesting and has been an area of study for a long time.

Ergonomics Was Created In the 1850s

As early as the 1700s, people were documenting work-related injuries and what was causing them. You might think of workplace injuries as a modern issue, but as early as 1713, people were studying why injuries occur from labor. This led to the creation of the word “ergonomics” in 1857 which was a method to help increase comfort while working and reduce injuries. It is interesting to see the evolution of the word move from basic labor, towards pieces of equipment such as office chairs that are used to increase productivity and comfort. Ergonomic chairs are still a long way off at this point in history, but the wheels have been set in motion to get us to where we are today.

A Way To Increase Production

The next time we saw ergonomics mentioned was in the 1900s, as factories and bosses were trying to find ways to increase the productivity of their employees. They tested a variety of different methods, such as more comfortable seating, and different tools to accomplish tasks. What they found was that while they had to spend money to help employees out, the employees were able to triple their output at times. This led to many factories and workplaces looking for ways that they could help employees reach full production.

World War II and Post War

When it came to the war, many areas in the country were converted into factories to help with the war efforts. Because human labor was extremely high, they had to find ways to speed up the process and allow people to produce as much as possible. This led to creating more machines that people could use and interact with. Along with that, creating proper workspaces for someone to sit while working would allow them to work longer without fatigue.

Once the war ended, serious research began to be put into ergonomics and how the human body responds when sitting. These findings helped to prove what everyone thought about ergonomics. They did in fact increase the productivity of an employee but creating an environment where they are able to work longer and work more comfortably. The industry began to brainstorm different ideas of how they could incorporate ergonomics into their work more and how they could better the processes that were already in place. This led to people looking at pieces of equipment such as the chair for example and experimenting around with it to determine what made a person work best.

Fast Forward To Today

Looking back, we have come a long way from World War II, especially when it comes to the ergonomics of sitting. Science and the medical field now fully understand what happens to your spine when sitting in a chair that is not comfortable. With the medical field pushing out data to show the importance of an aligned spine and ergonomic seating, the furniture industry has responded by finding new ways to incorporate these levels of comfort.

You will find in your standard ergonomic chair there is going to be a headrest of sorts for your neck muscles to relax, armrests so you can rest your arm muscles, a cushioned back to soften the impact on your spine, and finally a soft surface to sit on which will reduce the amount of pressure that you put on your hips. If you look into fancier ergonomic chairs, you can find ones with lumbar support, that will help your lower back and reduce pain. It is interesting to see in the past twenty years how much the design of the chair has changed.

This leads us now to looking forward and seeing what the future holds for ergonomic chairs and furniture. Advancements have already been made to create spaces where people can lay down while working. Creating a chair or a piece of furniture is not difficult, creating one that is comfortable and healthy for people is another story. As we learn more and more about the body, we will begin to use that research to create better pieces of furniture and equipment for us to use. Fifty years down the road, our implementation of ergonomics might be incredibly different than what we have today. Do you use an ergonomic chair in your line of work?

See more on employee health on OfficeFinder

Handling Workers Compensation and Injured Employees

Accidents happen, whether deliberate or by chance, and they are a serious issue in many workplaces. When sustaining work-related injuries care must be taken that workers are fairly compensated and no further harm comes to any side. That is where Workers Compensation plays a part.

Legal trouble concerning these issues can come in the form of employees exaggerating their injuries in order to be compensated much more or the employers trying to minimize the damage to avoid any compensation whatsoever. Both cases have been regularly encountered in the US judicial system.

The best solution is in the middle ground, where both parties are following their legal obligations and rights, but if needed you should be aware of how you can fight for your rights in case of injury.

Finding an Attorney

Even before anything bad happens you could consult a legal expert. From the start, when reviewing your contract with the employer you could ask a legal professional for an opinion if the terms for any injury compensation are agreeable. But in the worst-case scenario, where an injury has occurred, finding a good workers compensation attorney, like the ones at Arizona workers compensation attorney, can literally be a lifesaver. Having someone with experience fight to get your medical expenses covered is a huge deal in the US.

Workers compensation is usually seen only as a net loss in the employer’s books (and not as a human and worker right, as they should be), and as they are often unwilling to make such an expense they need to be threatened with a lawsuit sometimes, so as to make them respect the contract.

Educating and Preventing

Preventing injuries is the first step that needs to be thought out when organizing any job. Considering that blue-collar workers are at an inherent risk of sustaining serious injuries while operating machinery they need to be properly educated about the tools and materials they will be encountering. Though the number of fatal work injuries is relatively low, a much larger number of non-fatal injuries is present or even goes unrecorded if the worker is in the “exempt” category.

Education of employees and employers goes two ways – one is the education about their rights and obligations, as both parties have them defined by law and contract, and the other about safe working practices. The employer is supposed to know the workers’ limitations and not ask them to work beyond them, while the workers are supposed to be fully capable of safely working within their limitations and job description.

Immediate Response

In case of injury, the first response is the most critical in the long run. Reacting quickly and correctly to mitigate any serious or life-threatening injury is beneficial to every party involved and should therefore have top priority in such situations.

If, for example, a worker is badly hurt from a machine malfunction they should be administered first aid immediately, after which 911 should be called. If anyone present doesn’t know how to give proper first aid, 911 should be called first and they will give further instructions.

Filing Appropriate Paperwork

It is the injured employee’s responsibility to file a claim within one year of the injury. This can be done by filling a form at the doctor’s office or by obtaining a Worker’s Report of Injury. If no claim of injury is reported in one year since the accident happened the employer is exempt from providing compensation to the worker.

The employer is also required to submit an Employer’s Report of Injury, though that doesn’t count as a claim, only as a report. Employees should therefore be aware that, even though they do not need to submit a claim as soon as possible it must be done in a timeline manner as there is a limit on how long you can wait. All such claims and reports must be submitted to the ICA.

What to Do After Compensation and Recovery?

Waiting to be compensated can be a tricky period. A serious injury may put a worker out of line for a while and with less income but higher spendings due to medical bills compensation from insurance come as much-needed relief.

When returning to work afterwards there should be a period of adaptation so as to not make another mistake while operating a machine, for example. If all is well both the employer and employee will continue to have a professional relationship and will work out what caused the injury so that it doesn’t happen again.

Compensations for work-related injuries are a basic human right and should be available to everyone in the workforce. Even though nobody wants to get hurt it can still happen even to the best of us and knowing how to handle the injuries and compensation paperwork is a big part of being a responsible worker.

We can help you find the office space that meets all the safety requirements for your employees, whether conventional or flexible space, we can help. Contact us today for a no-obligation discussion on how one of our local tenant representatives can help.

Top 6 Fascinating Ideas on Renovating Your Office Space

Working in the same office space layout for many years is not refreshing, and sometimes a renovation is required. While the idea of renovating an office space is very exciting, the process may have several challenges. It is important to ensure that you have the right strategy when you are thinking of renovating your office space. For starters, it is important to have a flexible budget that will allow for any overheads to ensure that unavoidable overheads will not slow down your renovation process. There are services you can use like CostCertified to help you with your financial planning for the project. It is also essential to ensure that you already have a renovation idea before contacting your contractor ahead of the renovation. In most cases, it is not always easy to decide on the type of office layout you would like to have in your office. Fortunately, we have listed the top 6 ideas for renovating your office space in this piece.

1. Create a Collaborative Working Space

Creating a collaborative office space is one of the unique ways that you can design your office. In the recent past, most companies are incorporating this form of office design because it boosts teamwork in their organizations. Moreover, a collaborative layout is more spacious and more comfortable.

2. Break Out The Office Spaces

Break out space is essential in this modern era. Ideally, it is an office space that is not part of the normal working space. This space is helpful when someone needs some alone time to think about something. This is somewhere that someone can go and relax while at the same time thinking about major firm issues. In the long run, a breakout office space will enhance the productivity of your firm.

3. Create Private Workplaces

Adding a private workplace in your office plan is also an exceptional idea. It will create an additional space where the workers can go work from, for them to be more productive. Ideally, there is minimal noise in private workplaces, which would ensure that the worker concentrates on what they are doing. The private office space will enhance your firm’s productivity because your workers will have an ideal work area.

4. Invest in Desks

Generally, you and your employees spend a lot of time at the office, meaning that you should invest in things that will make you more comfortable in the office. For starters, you should ensure that you get modern desks when you are redesigning your office. Don’t fear to invest in quality desks that will enhance your comfort and that of your employees at the office because they will enable you to become more productive. Moreover, quality desks will help in preventing backaches.

5. Enhance Lighting

When redesigning your office, ensure that you create more space to allow your office space to get more sunlight. Sunlight will brighten up your office, and it will also make it look bigger.

6. Add Some More Bright Colors

This will serve the same purpose as allowing more sunlight to the office space. It will also boost the mood of your workers.

While renovating an office space may not be a smooth process, you should follow the tips we have outlined in this piece to make this process a no-brainer.

Certified OfficeFinder SpecialistAnd if you’d rather make a move, we can help you find the office with just the right renovations for you, whether conventional or flexible space, we can help. Contact us today for a no-obligation discussion on how one of our local tenant representatives can help.

Why Interior Design Matters When Looking For A New Office Space

As your business grows to scale, you may need a new office space to accommodate your staff and employees or to hold meetings with your increasing clients. In searching for new office space, however, you need to ensure that you carefully consider the design of its interiors. This article lists down some of the reasons why interior design matters when looking for a new office space.

Brand Identity

One of the primary reasons why interior design matters when looking for new office space is that it signifies your brand identity. In this case, a great helping hands in providing creative solutions for the office space are those companies that offer custom office signs. With these creative signs, you will be able to establish your brand in the space that you are interested in. In doing so, your clients, as well as the market that you are targeting will immediately recognize your brand as soon as they enter your office space.

Reflection of Values

The interiors of your office space also reflect the values that your brand is supporting. For instance, if you are a company that advocates caring for the environment or conserving energy, then your office space should be designed to reflect this value. In this case, you can consider an office space with large windows that allow natural light to enter. You can also view office space with a provision for creating a deck that you can decorate with plants and a calming landscape where your staff can lounge when they take a break.

Cohesive Branding

When it comes to the interior design of your office space, you need to keep your branding in mind. As much as possible, you need to be cohesive when designing it. For example, if your clients already recognize your brand because of the green color, which also represents nature, then make sure that your office space also features hues of green, accentuated by other colors that best complement it. This means that you need to choose an office space that is quite effortless to design for cohesive branding, already bearing the hues that you need.

Impact on Employees

Another reason why interior design matters when looking for new office space is that it can have a significant impact on your employees. Remember that your staff and employees are considered as one of the key factors essential in running a successful business venture. Without them, you may not be able to deliver quality products or services that your clients expect from your brand. Thus, they need to be comfortable and safe in the office space that you provide for them to carry out their tasks.

Boost Productivity

How the interiors of your office space are designed can either boost the productivity of your employees or lower their morale. For sure, as a business owner, you will prefer the former. Statistics show that when employees are comfortable in their office or when their office space supports light and positive environment, they are more likely to be productive and deliver the tasks expected of them. For this reason, check whether the office space you are interested in has provision for proper lighting.

Foster Health

Apart from boosting the productivity of your staff or employees, the office space that you choose can also either foster their health or be a risk. For instance, without proper ventilation, viruses can easily spread in the office, which means that as soon as one of your staff gets under the weather, expect that another one will follow suit. Thus, you need to ensure that the interiors of the office space you are considering has provisions for proper ventilation that you need to implement accordingly.

Increase in Revenue

When looking for new office space, interior design matters because it can increase your revenue significantly. This proves to be beneficial for any business venture because an increase in earnings doesn’t only mean more profit, but stability and growth as well. In this case, consider whether the office space you are interested in can be designed in a manner that will pique the interest of your clients or foster more efficient processes.

Attract Clients

How your office space is designed can either attract new clients or push them away. More often than not, before you can close a deal, you need to present to a prospect why they should go for your products or services. Since these presentations are usually done in the office, you need to invite your target clients accordingly. As soon as they set foot in your office, they should already have a good feeling because of how your office space is designed. They should not feel cramped or restrained in any way. In this manner, you are increasing your chances of closing a deal with every prospective client or whenever you conduct presentations.

Efficient Processes

Aside from being able to attract the attention of potential clients and keeping them engaged, how your office space is designed can also foster more efficient processes. For instance, it can be a waste of time if your employees need to travel to a different floor to conduct a meeting. Conversely, if the desks of your employees are arranged in a manner that will allow them to easily collaborate, then ideas can be transformed into fruitful actions in no time. In this case, you get to enjoy a more efficient process in conducting meetings leading to great ideas that can eventually turn into a profitable outcome.

You should significantly consider the interior design of an office area when you are looking for a new space for your business or company. The reason behind this is that your office space will reflect your values, as well as your brand identity. It also has an immense impact on your staff and employees when it comes to their productivity and health. The design of your office space can also contribute to the revenue of your business. For all these reasons, you should heavily consider interior design when looking for a new office space.

Certified OfficeFinder SpecialistWe can help you find the office with just the right design for you,whether conventional or flexible space, we can help. Contact us today for a no-obligation discussion on how one of our local tenant representatives can help.

7 Tips to Managing HR in Off-site Locations

Technology alongside the pandemic has combined to encourage the number of off-site or teleworking employees and contractors. Most mobile aspects of businesses operate from off-site locations, and with the same productivity objective.

Working off-site encourages contactless management. In the same manner, HR managing becomes even challenging as HR managers do not meet the workforce. Since they can’t meet the workforce, it is tough to tell the difference between a satisfied and dissatisfied workforce.

Fortunately, HR software brings the reality of stringent man-management despite operating from off-site locations. A typical reliable HR software features 24/7 support, more comprehensive employee-manager communication, advanced assessment tools, and trendiness.

Upon implementing preferred HRIS, the next thought in line is effective off-site management. So, what are the tips for managing HR in off-site locations?

1. Schedule Employees

Managing and balancing schedules when dealing with multiple off-site teams in various locations can be challenging. However, implementing staff scheduling and management systems can be organized to enhance management.

To make scheduling seamless, HR software must be user-friendly and accessible by everyone. Of course, it must be app-based online systems that support instant adjustments sending notifications and reminders to the workforce regardless of their location.

When the workforce is scheduled in this manner, it also enhances regulatory compliance in your jurisdiction. Moreover, neither work overtime nor under-time, which creates balance.

2. Bring Technology to the Workforce

HR managers must bring technology to the workforce to enhance off-site management. In this regard, employees and contractors must be open to self-service and partake in the digital culture of the company for collective progression. A characteristic of off-site management is contactless working. It means that managers and employees will find it difficult to rapport effectively.

So, why not give your workforce technology? It is simple; configure a portal and provide the employees with self-service access. The HR tool must be such that employees can lodge complaints, make suggestions, enter updates, etc. Most importantly, employee HR software must support HR administration before changes and suggestions are deployed.

3. Delegate Tasks

Managing HR in multiple off-site locations should not be a one-person task. Your HR team may be the best, but you can configure the HR system to delegate responsibilities manageable from one system.

Suppose the company is under pressure to deliver, what becomes of the lone-working HR? In a bid to satisfy the company or clients while managing off-site location HR, you may burn out. Seize the capability of human resources management software to delegate tasks, even onto the workforce. HR assistants should not be exceptions either.

Meanwhile, depending on the nature of certain HR functions, HR can delegate activities to employees. The idea is to task employee supervisors with simple objectives. They become responsible for managing sections of the workforce that may be tedious to reach out.

4. Ensure Collaborations

Modern HRM software allows shared docs that ensure tracking of company activities. It will enable HR managers to remain apprised of the team’s activities. The most intelligible aspect is that it helps managers refine responsibilities and employee expectations while operating from off-site locations.

Moreover, you must agree on the acceptable behaviour for virtual collaboration. Professionals, note, for instance, that sending quick messages such as “Busy. I will return the call soon” and “Busy, please” are a decent virtual collaboration behaviour. It is imperative while focusing on a task when another employee reaches out.

Reliable collaborations are also dependent on the quality of the HRMS. Getting in touch with colleagues virtually would be best if the HR tool offers extended features, which necessitates selecting HR software carefully.

5. Implement Similar Management Options

Every working site is unique, regardless of whether the functions may be similar. First, you ought to understand how each location is structured by contacting supervisors to report what you know. Secondly, you need access to the database, except for the organisation that integrates all-employees-in-one databases.

Understand that implementing consistent and uniform operating standards across various locations can enhance convenience. Of course, the HR would have no need reinventing the wheel for each site.

Regarding employee management, endeavour to maintain a similar employee handbook across the various locations. Each employee must experience the same shift structure, training, assessment, and reward system. Moreover, this practice simplifies moving the workforce to other branches at short notice to replace shifts.

6. Welcome Feedback

It is vital to be open to critical feedback from your team irrespective of their opinion. You can encourage sincere feedback by configuring the HR software to maintain staff anonymity. It means you provide the room for the team to commend or rule out the management’s effectiveness. Make sure to encourage feedback that suggests changes instead of critique only.

To encourage your team to feel comfortable, have an open-door policy and explain to your team the need for their contributions.

Regardless of their views, your reaction must not be retributive. If you have reasons for implementing particular policies that feedback lash, give detailed explanations to your team. It is also advisable to adjust to demands rather than impose relentlessly.

7. Engage Virtually and Commend

The biggest secret for managing HR in off-site locations is to engage your team virtually and commend deserving individuals. First, ensure that your HR virtual tool is reliable, whether for an all-employee team-building event or custom leadership development.

Get the team to connect from the various off-site locations and seize the time to commend top-performing staff or branches for challenging the workforce. You must, however, commend everyone while singling out top-performing talents or groups.

If you are looking for office space, coworking space or traditional, for your company or employees, we can help. Contact us today to find out about our no cost service.