Monthly Archives: April 2016

Top 5 Office Space Leasing Tips You Need to Know from the Onset

Top 5 Office Space Leasing TipsRenting a first office space, or relocating your business to a new office, is a time of excitement and planning. When you talk to other professionals in your niche, they probably have plenty of office space leasing tips that stem from their experiences. Yet did you know that there are tips that tenant representatives have, which could make a huge difference in your overall leasing experience?

Top 5 Office Space Leasing Tips You Need to Know from the Onset

  1. Space planning is something to do at the beginning. In fact, do it before you start packing up your files and looking at the leasing ads. Space planning is little more than creating a list of must-haves that are non-negotiable. It includes a projected requirement for office space, needed building amenities and possible equipment weight restrictions on higher floors.
  2. Document inspections are not optional. Everyone tells you to read the fine print. In fact, you need the entire agreement. It discusses everything from zoning regulations to signage rules and build-out budgets. Bringing an expert with you is crucial. Choosing a tenant representative rather than your business-savvy father-in-law or good friend from college is a better option.
  3. Inspections make good sense. Bring in an inspector who ensures that the space is up to code. This includes the wiring, the windows, the kitchen setup and all the things hidden by the movable ceiling tiles. Even though the building’s management company states that everything is in working order and good to go, verify this assertion.
  4. Compare apples to apples. You have narrowed down your search to two or three possible properties. Which one is right for your business? Comparing apples to apples calls for a comprehensive understanding of all terms, conditions and negotiated benefits. The actual look of the office space may be secondary. For example, two comparable spaces may not be all that equal if one lease features a “full service gross” clause and the other one a “modified gross” notation. The difference can be as significant as who is going to pay for certain base services that can be rather costly.
  5. Signage rules matter. The building management company will clearly state its rules for your allowed signage. That said, do you know what the Zoning Department’s rules are? Although your landlord may allow channel letters and similar products, your location in a historic part of town may limit you to sandblasted or routed signage that is not illuminated.

Discuss these office space leasing tips with a dedicated tenant representative. In fact, contact us today to learn about other tips that may be particularly germane to someone in your line of business.

Workplace Strategies for a Competitive Environment

competitive workplace strategiesMuch is being said about collaborative office space designs and workplace strategies. Looking at the open office design with an absence of cubicles and plenty of ad hoc meeting places, some critics suggest that this type of setup is more akin a kaffeeklatsch than a serious business setting that keeps the company competitive. The truth is somewhere in the middle. In fact, there are times when you need to create workplace strategies for a more competitive environment.

What Types of Companies Benefit from a Competitive Environment?

Call centers are the premier example of businesses that thrive on team competitions. When up-selling is a virtue and short handle times are a measure of success, it is possible to encourage individual supervisors and department managers to heighten productivity simply by putting the teams in competition with one another. This plan calls for the setup of “pods” or cubicle groups that keep the teams together. In fact, any business that has direct contact with the consumer will do well to consider implementation of a competitive work environment.

Three Workplace Strategies Make it Happen

Visual clues are ideal for fostering the competition and ensuring that both teams stay motivated.

  1. Signage. Branded dry-erase boards along the walls of the venue are ideal for recording daily goals and achievements. Repeat the signage in the break room, where you list all the teams and their accomplishments. Membership in a team does not call out any one employee but still encourages each worker to outdo the others.
  2. Prize closet. A centrally located, glass-enclosed cabinet serves as the prize closet. Heighten the motivation of the teams by letting everyone see the prizes that they could become eligible to win. For this strategy to work, you need a setup with a sizable open space that you can then modify with a central location and cubicle clusters that group around it.
  3. Centrally located supervisor availability. Just as the teams’ pods are clustered around the prize closet, the individual cubicle setups should cluster around the supervisor’s cubicle. To remain competitive, employees must receive quick answers to their questions and receive coaching when needed. This is only possible when each cluster has an on-site supervisor.

If the idea of a competitive work environment intrigues you, contact us for more information on finding the right space to make it happen.

360° Pano Virtual Tour of Regus’ Office Space at 201 Mission Street in San Francisco

When I was in San Francisco in January, I had the opportunity to visit and photograph two of Regus’ premier south financial district locations. This is the first of those two; office space at 201 Mission Street.

Click here to view in full screen (recommended)

Other than being beautiful space with great views the Office Space at 201 Mission also offers:

  • Flexible term office space as short as a few hours or as long as a few years.
  • Flexibility to grow or contract as needed.
  • A beautiful business lounge for touchdown space.
  • Virtual office space plans to fit your needs.
  • Conference room rentals as needed.
  • Easy access BART.
  • Short walk to the waterfront.
  • Prestigious location with a big WOW factor to your clients.
201 Mission Elevator Lobby

201 Mission Elevator Lobby

The 18,000 square foot building lobby underwent a significant redesign. The image above is the upstairs elevator lobby portion. The redesign included “relocating the main entrance to a prominent corner and then incorporating a striking water feature to greet users, the team layered clarified signage, bold lighting upgrades and other arresting elements. The program also included a new security desk, consolidating reception to the ground level to clearly define the point of entry, and a layout that optimizes retail opportunities. Combining these elements with a timeless palette of finishes and optimized natural daylighting created a signature space that assists in attracting and retaining tenants.” I have seen many office building lobbies in my time as a commercial real estate broker and this is one of the most beautiful I have seen.

If you need office space in San Francisco, whether it is a small on person shop or large company, we can help you find the space that is the best fit for you. San Francisco is one of the tightest office space markets in the US. Going it alone or thinking you can find a space on a listing site is the hard way to go about it. Our local reps know what opportunities exist, many times before they are publicly announced.

San Francisco has over 76 million square feet of office space, so one would think that there would be a lot of office space in San Francisco available to lease or rent. Not so. The tech industry has taken a liking to the area and seems to gobble up everything that becomes available, Unfortunately, if you are looking for San Francisco office space, what you will find is a very tight market, especially in many of the more popular areas of the city like South of Market (SOMA), the Financial District and Union Square. Not only that, but the office space that is available comes with a very high price tag in the $60+ per square foot (per year) price range. With the scarcity and cost, finding the appropriate space becomes very problematic, so don’t try DIY when you can get the services of a top professional for FREE. No cost to you. It is a no lose proposition.

OfficeFinder_105x25If you need office space in San Francisco, contact us so we can help you save both time and money in your search.

If a photograph is worth 1,000 words, a virtual tour is worth 1,000 photographs
Find out how to get one for your office at OfficeFinder’s Virtual Tours

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Avoid 5 Common Mistakes When Leasing Medical Office Space

Medical Office SpaceLeasing medical office space has the potential to grow your practice, but also some pitfalls. Although it is difficult to define “right” since each business has different needs, there is a common thread that points to success as well as failure. Do you know how to avoid mistakes when leasing medical office space for your practice? Do you know what the five most common mistakes are?

  1. Out-of-the-way location. You may find the office space advertised as a “gem in the rough” or “situated in an up-and-coming neighborhood.” If your office is located in a place where consumers would not usually go, you miss the walk-in business. Depending on your kind of practice, this can be problematic.
  2. Too many competitors nearby. The other side of the coin is a space in a medical office complex or building where you have plenty of competition that consists of professionals practicing your specialty. The trick here is to find complementary disciplines, not identical ones.
  3. Extensive build-outs. The building management company expects that you need to do some work on your space so it suits your specialized needs. You, too, understand that some changes to the space need to be made. Negotiating a build-out allowance therefore makes sense. Problems arise when the scope of the build-outs is far more extensive than you had anticipated. When the work eclipses your budget and your schedule, you lose money before even opening your practice.
  4. Signage restrictions. You need building signage to let patients know where you are. When a management company has restrictive rules on the types of signs that you are allowed to use, it may hamper your ability to position your brand at the new location.
  5. Biting off more than you can chew. Although you and your office manager are good at what you do, remember that adding the load of negotiating the treacherous waters of finding the right new office space might be more than both of you can handle. Enlisting the help of a professional tenant representative is a good idea.

To avoid these mistakes when leasing your next medical office space, contact us today to learn more about the difference that a seasoned office-leasing broker makes during this time.

How to Turn Office Space for Employees Into a Perk

office space for employeesWhen discussing the perks and benefits your company might offer, the office space for employees is most likely not at the top of the list. Well, it should be! If you apply common sense, personal experience and a firm understanding of your workforce’s age range, you, too, can present an office experience that keeps your workers loyal and prospective recruits clamoring for interviews.

Chart Your Course (and plan your space accordingly)

A cubicle farm will not attract any outstanding talent. It will only keep those employees who need the steady paycheck. In short, the time of the cubicle has passed. That said, the open office design is not for everyone, either. Striking a happy medium based on your company’s workflow is therefore necessary.

  • Collaboration spaces. Offer multiple spaces where teams can work together without formally meeting in a conference room. These spaces should allow for spur of the moment meetings between two or more team members.
  • Work-alone spaces. For the worker who needs to focus intently, the buzz of multiple voices is a distraction. Factor in some quiet spaces, too.
  • Built-in changeability. What is the most exciting part of moving? The answer is simple: making a space your own. Attract and retain your talent by segmenting office space with bookshelves and other movable furniture while offering employees modular desk setups that they can change as desired.

Pick the Right Location

In the past, office parks lured plenty of companies into suburban spaces that were difficult to access for the worker without a car. Today’s employee likes the idea of commuting to work with public transportation and enjoying lunchtime walks to eateries or stores.

Mixed-use locations are ideal when seeking out the kind of office space for employees that is sure to keep them happily coming to work. Enlist the help of an office-leasing broker who can show you the right properties within your budget. Contact us today for more information about available properties and office space leasing tips.