Category Archives: Workplace Strategies

Workplace Strategy is the dynamic alignment of an organization’s work patterns with the work environment to enable peak performance and reduce costs… Anika Ellison Savage

The Secret to a Well-kept Office Space

office spaceMany of us can agree that we become more productive when working in a clean and tidy office space. Not only does a neat workspace increase your motivation but it also is better for your mental health. A disorganized office has more distractions which disrupt your mental state of mind. These disruptions may be a subconscious reaction that may not even realize. 

If your workspace has pieces of paper shoved all around the room; on chairs and on desks, this image immediately triggers your stress levels. Once stress levels are high, it becomes difficult to focus and get anything done. Seeing a pile of papers on your desk may also reduce your motivation levels, creating a negative mindset of your job and yourself. Furthermore, an office space is where many of us spend 8-10 hours a day for 5 or 6 days a week. If this area is unsanitary, filled with a build-up of dust and dirt, the effect that has on both your physical and mental health can be harmful. 

Yes, cleaning the office can be a tedious and difficult job. Sometimes we find ourselves spending hours cleaning up the room on days we should be relaxing and enjoying ourselves. However, making sure your office is tidy and well-arranged doesn’t have to be difficult. This article will be discussing the one secret you need to a well-kept office. 

A proactive mindset 

The secret you need to learn is a change in your mental state of mind: developing and maintaining a proactive mindset. This mindset is an “act now or pay later” mindset where you realize that if you don’t clean your office regularly, in 6 months you will be spending hours trying to. It is the realization that 10-20 minutes of maintaining the office space once a week beats over 3 hours of cleaning it up on a Sunday afternoon.  Once you get into this habit you will be programming your mind to be proactive. Cleaning won’t end up being a hassle at all. Before you know it you’ll be spending a couple of minutes every day tidying up in order to come back to a clean space in the morning. 

This proactive mindset will also become useful in your day-to-day life. You will get to thinking ahead and creating a contingency plan in case anything goes wrong. Your next family trip will be as easy as pie because you will have packed the necessary things for any emergency. 

Now that we know the secret to a well-kept office, the question is how do we achieve it. 

How to become a proactive person

  • Think big picture: shift your mindset to focus more on the future. If you catch yourself trying to find the easy way out of a task or procrastinating remind yourself that in the long run taking action now will only benefit you. Attempt to remind yourself of your own long-term goals. Where you want to end up, what you are really trying to accomplish. A great way to do this is to begin journaling, it allows you time to reflect on yourself and reminds you of the things you find important in your life. 
  • Own up to your mistakes: often we find ourselves and others complaining about others lack of motivation, lack of opportunities, etc. These complaints are an unhealthy habit; trying to convince yourself you are not responsible for a certain situation or outcome within your control. 
  • Focus on what you can control: sometimes we don’t realize that we are getting wound up in situations we can’t control. This creates feelings of anger, stress, and disappointment. However, if we accept that certain situations are not in our hands we begin to focus on things that we can change. This leads to feelings of confidence, empowerment, and achievement. You may not be able to control how bad the traffic is one day but you can make sure that you step into a clean office and ready to work. 
  • Prioritize: being able to prioritize certain tasks aids us in getting things done. Completing every task at once is impossible. However, if you can decide on which task to complete first you will get it done well and be motivated to carry on to the next task. Holding yourself accountable is an action you must take. Don’t be the person waiting for something to happen but be someone who gets tasks done. Actions like this will also motivate and drive other employees to act similarly. 

Steps you can take now

  • Restart 

if the thought of going into your office makes you shudder because of how unorganized it feels then your first step is going to be to restart. To begin a new habit of becoming proactive in keeping your desk clean, you need to begin with it clean. Spending a day tidying up and reorganizing the files and papers is worth it when you remind yourself after this you won’t have to do it again. You can also use this opportunity to rearrange your workplace in a way that you think might suit you more, you may even consider finding a new office space. Working in a new area might create more motivation since you will be viewing a different perspective.  If you stay proactive about keeping your office organized, this will be the last time you spend hours tidying up. 

  • Create more storage space

After completing the first step you should have cleared out some drawers, cabinets, and files. This has already increased your available storage space. In order to keep your desk clutter-free, you must use your storage space to the biggest advantage. If you would like to invest, you can purchase storage boxes place old files that you still need. 

  • Keep essentials items close 

Everyone wishes for a clean and organized desk. The best way to achieve this is to minimize. You should aim to identify the tools you need most to complete your work on a day-to-day basis. These items should be the ones that are kept on your desk. Any item that will be redundant or isn’t needed most of the time should be kept in a drawer or separate cabinet in order not to create clutter. 

  • Create work zones

If your office is spacious enough you should consider creating work zones, this will minimize work that is done at your desk. An option would be if you have a chair or sofa next to a coffee table. This could be assigned as the area to look over paperwork and do some reading. One section or side of your office could be where you keep all of your supplies. This section should preferably have a closet or shelving space to help you stay organized. Once you end up creating these work zones and using them, they will eventually become a habit. You will find your office will be neater because you are not doing all of your work in one space. 

  • Find a filing system that you like

If you are someone that doesn’t have to do any filing for your job you are in luck. Yes, filing is extremely tedious but thankfully we live in an age where a lot of things are online. The main filing we need to worry about is all of the paperwork – this still needs to be organized efficiently. It is useful to research different types of filing systems that will be most helpful to you. If you are lucky and you don’t need to file paperwork, but need to keep track of digital documents, make sure you develop an easy-to-use system so you won’t lose important documents.

And if all this does not help and you want to find a new office you can start from scratch with, contact us and we can help.

4 Professionals You Need on Your Side When Leasing Office Space

Leasing Office SpaceLeasing office space requires a lot of work. It is not easy. There are many things that need to be considered before choosing the best location for your business. Most businesses lease their space and need to deal with a commercial lease. While it is essential to select the best location that will benefit you and your business in the long term, there is a lot more to do than just finding the right space. A good location is an advantage especially in creating a sophisticated brand image for your business. Your business also needs to have a place where both employees and clients are happy.

The process of acquiring an office space can be lengthy. You need to make sure to allow enough time to complete the process. Understanding the leasing process and timing and who are the people that can help you with it is very important for a timely completion to the process. You need to make sure to get the lease agreement negotiated properly to make sure you don’t have unintended consequences pop up in the future. With the right team, you can get a great space at a fair price, with terms that meet your needs and no future suprises. Here is a list of the professionals who can help you when leasing office space.

1. Commercial Real Estate Broker

Yes, we are commercial real estate brokers who specialize in tenant representation. Yes, we are biased by decades of experience. The basics: Commercial real estate is a property that is purposely used only for business or investment purposes. These properties are generally owned by investors who collect the rent from operating businesses in the property. Commercial real estate brokers are people or the middleman between sellers and buyers. They help their clients with selling, leasing, or purchasing commercial real estate.

Not all commercial real estate brokers do the same thing. A commercial real estate tenent rep broker can work independently, unlike commercial real estate listing agents. A tenant rep works solely for you. The listing agent works solely for the landlord. But how can a tenant rep help you with the office space lease? Aside from the fact that they can help you save time, money, and effort, they can also provide numerous advantages. One of the most significant advantages of having a commercial real estate broker is their knowledge of the market, the players and the ability to analyze lease terms.

Acquiring an office space without the help of a tenant rep is like going into court without an attorney. Something you don’t want to do. In addition, not only do tenant reps work soley for the tenant, the tenant does not have to pay them directly. In most cases their fee is paid by the landlord’s listing agent. The commission is already built into the price of the space. If you don’t take advantage of using a tenant rep, the listing agent will not only take advantage of your inexperience, but also pocket the entire fee.

2. Accountant

Accounting is a crucial part of any business. One must understand the role of an accountant when leasing an office space. Commercial accountants, specifically, are people who are responsible for the efficient running of the commercial elements of an organization’s finances. They help companies with budget analysis, audit reporting, portfolios, and other accounting related to the business. These people can help you understand further how commercial real estate works and what you can do to maximize your profits.

It is crucial that you understand the tax issues, budgets, and planning in your business. That is what accountants can help with especially when choosing the best office space for your business. Most significantly, accountants provide you the information you need in the contract negotiation process to avoid making financial errors. An SMSF accountant can provide you with detailed advice and guides about how you can fully take control of your funds.

3. Attorney

Commercial lease review is one of the most nerve-wracking parts of the office leasing process. Even with multiple experiences in a commercial lease, specifications still change depending on the landlord. Every landlord has different lease. Furthermore, complicated terms are also on the line especially in commercial leases. While a tenant rep can review a lease and make business recommendations, getting help from an attorney to review the legal aspects of a commercial lease is important to make sure your rights are protected.

An experienced real estate attorney can easily navigate and review a commercial lease’s legal and financial specifications. They can make the details easier for you to understand. any legal issues about the lease.

4. Architect

Whatever location you choose, an architect / space planner is someone who can help define how to best use the space. Not only can they prepare a space plan, but they can help you identify other factors that can affect the project budget, project schedule, and the general feasibility of the location.

Contacting an architect early in the process is a good idea. Even before you have chosen a location. they can be your guide and added protection in the decision-making process. An architect knows about any construction codes and zoning regulations your business must comply with. An architect partnered with a designer will also help you with modification or renovations on the office if needed.

Other Office Leasing Considerations

In addition to the help you get from professionals, there are still many things you need to consider. These considerations are significant for your business and your employees in deciding on a final location. A list of other factors you should consider when choosing a new office space include:

  • Location and accessibility
  • Price
  • Growth constraints
  • Technology and infrastructure
  • Layout and design
  • Contingency plan

Leasing office space will always be a challenging thing to do. Obtaining enough knowledge, guidance, and understanding will help smooth the way. That is where we come in. Did I mention that what we do is help businesses acquire office space? We have been doing it since 1995 and have developed the finest online network of local tenant reps. We have over 600 of them throughout the US and Canada. If you are looking to make a move, we’d love to talk with you. No obligation to contact us. Hope you do.

5 Tools Everyone Needs in Their Office

multi tasking office workerBeing a good employee is more than just about being good at what you do. It’s also about having the right tools and equipment that can help you be more productive. Especially if you work remotely either part or full time. As there are so many products you can invest in, which tools should you focus on? Here is what we think are the 5 tools everyone needs in their office.

A Printer

Our first recommendation is something that everyone understands how important it is to have the means to print documents ASAP. One way to make sure that you’re capable of doing so is by investing in inkjet printers for yourself. Gone are those days of having to run to a different floor to have to print an important document. Having more than one printer or even a multi-function printer that will print, copy and fax can be very beneficial. There are lots of very affordable options so there is no reason not to have one.

A Good Office Chair

Office workers have to sit for hours per day. This might seem like an easy way to spend the day but can actually put unnecessary strain on your back. Everyone working in an office should invest in a good ergonomic chair for themselves or encourage their boss to provide one. No one should be sacrificing their back to sitting too long without proper support. Moreover, it can help increase productivity by reducing aches and pains caused by improper support.

A Shredder

Aside from printing documents, you also need to be able to dispose of them properly as well. Rolling sensitive documents into a paper ball and then throwing them is not recommended. To dispose of such documents, you’ll need to have a paper shredder inside your office as well.

A paper shredder basically shreds documents into strips of paper. This makes the documents useless. Even if there’s data that’s written on the paper, it’s going to be impossible for others to decipher what’s written there.

A Coffee Maker

Getting through those long and busy days can be quite a challenge. People cope with those long days in their own ways and in most cases, people do this with a cup of joe.

A coffee maker can make things easier for office workers to freshen up and prepare for a huge load of paperwork. Instead of heading to a coffee shop to buy an expensive cup of coffee, why not brew one in the office instead? While expensive, coffee makers are an investment that pays off in the long run.

A Smartphone

It’s a mistake to say that smartphones are a distraction inside the office.  In fact, it’s one of the most important gadgets to have. It allows you to keep constant communication with important people inside the office, and it also helps you find a means to continue work to some degree just in case something happens.

These are just a few of the things that everyone should have in their work arsenal. It’s not just about making yourself more comfortable in the office. It’s also about making yourself more productive and capable as well.

And if you are looking for an office for your business where you can make good use of these tools, let us know and we will show you how we can help you acquire your next office space. Our services are free to you. No obligation for requesting info.

 

How To Design A Workplace Like A Professional Designer

Office DesignDo you want to design a worklpace or new office yourself? If you do, there are ways that you can design a workplace like a professional without having to spend “professional money” for it.

When you design a workplace, your design should influence creativity and productivity in your employees. It should be a combination of aesthetic and function. There is an inherent connection between the design of the workspace and innovation within a company. It is no wonder the employees in a well-designed workplace work harder, are more efficient, creative, and overall more productive. It should also be noted that they also tend to be happier.

If you are choosing to design a workplace on your own, then there are ways you can do this at a professional level, you’ll have to consider what you want out of your employees. You also have to think about things like the space you’re working with and colors.

Here are some ideas on how to structure your design of the workplace to make the entire working environment better.

Design Like a Professional Designer

When designing the workplace, one of the main things to focus on is the size and shape of the area you are working with. Consideration for the number of employees and departments should also be given. To get the most out of the space, a movable wall system can be a great option. These can create privacy even in small working areas. They can also be moved to structure around changes in the arrangement of the workplace.

Here are some other design ideas to have you designing like a professional designer and giving your workplace a much-needed upgrade.

Create Spaces That Encourage Focus and Collaboration Respectively

Previously, an open-plan workplace was the preferred design method. However, experts and designers are seeing a decline in this type of design. An open plan has been found to increase distraction, allow illnesses to be transmitted easier, and promote a level of chaos.

Instead of an open space layout, consider creating individual workspaces that can easily flow into group spaces. This allows for connection when needed, but space and privacy as well. Employees will still feel connected to each other, but there are options that can be utilized depending on the task at hand. This option for mobility in workspaces and uses is a great way to create balance.

Design With Flexibility in Mind

A workplace with a rigid use of space can make the workday feel stagnant and create routines that can quickly become mundane. It also makes it difficult for companies trying to get the most out of the space they have.

Rather than set rules for the use of a particular design with the concept of multipurpose use. This will maximize the use of the entire workplace, but also allow employees more freedom during their workday and can increase productivity as well.

Utilize Color in The Design

Rather than going for neutrals or black and white color palettes, try using pops of color. Color creates an emotional and mental response. You want your workplace to feel energized while being calm, structured, but creative. You can achieve these effects through the use of color along with things like material and layout.

You’ll also want to use lighting to enhance the colors. Natural lighting is the best as it offers health benefits by providing your employees with vitamin D. It will also help them to feel more alert and be able to focus better.

Use Ergonomics in Your Design

More and more professional designers are realizing and encouraging their clients to create spaces that promote health and wellbeing for their employees. This is the trend as employees themselves are choosing companies that offer these over jobs that pay a bit more. Most jobs require long periods of work on the computer or at a desk. That can mean long hours of sitting and being kept in one position. Over time, this can have negative effects on the body. When designing your workplace, keep things in mind in order to find solutions that can benefit the entire company.

That includes purchasing chairs that offer neck, back, and shoulder support. You should also take advantage of sit-stand desks, wellness mats for standing, and spaces for meditation, stretching, and light exercise

There are tricks to designing like a professional. Hopefully, these tips will inspire your workplace design. Companies need their employees to ensure it’s a success. It is the responsibility of the company to make sure that their employees are getting equal returns for the talents and expertise that they are providing. This is how you’ll maintain a happy, healthy, loyal, and productive working team.

If you need a new office to upgrade your workplace design, contact us and we will show you how we can help you acquire your next office space. No obligation.

Ways Businesses Reap Benefits of CPD

Optimal growth is the goal of everyone, and this applies to both personal and professional situations. For example, in a professional position, employees use continual professional development (CPD) to improve their skills and contribute to their growth.

The best benefits of continuing professional development are seen in employees within a shared office environment. Teamwork, common vision, excellent company culture are just a few of the perks enjoyed by businesses applying CPD.

What is CPD?

CPD stands for Continuing Professional Development, and it refers to the learning activities that professionals engage in to improve and grow their skills.

CPD also refers to any activity that allows employees to learn and grow. It takes the form of e-learning, case talks, and reading, but it may also take the form of exchanging information and difficulties with coworkers, especially in a shared office space.

Types of CPD Training

There are a variety of activities that employees may do to earn CPD points each year.

When it comes to auditing, the CPD points your workers acquire, keep in mind that they must be relevant to their present job or future career goals in the firm.

The following are some examples; however, they are not exhaustive:

  • Work-based education
  • Secondments
  • Being coached or mentored, as well as being coached or mentored
  • Online education
  • Courses of instruction
  • Providing training
  • Additional academic or professional credentials
  • Research

Benefits of CPD

CPD benefits may be viewed from two perspectives: the employees and the employers.

Employees CPD benefits

Employees that enroll in CPD courses have the following benefits

  • Up to date with peers in the same field’s qualifications
  • Maintaining and improving knowledge and abilities to provide a high-quality service
  • Updated with the latest trends.
  • A better understanding of the consequences of the job
  • Within their career, they may contribute to the advancement of knowledge and technology.
  • Employee access to specialists in several disciplines.
  • Possibility of boosting their public confidence in a professional or a group of professionals

Employers CPD benefits

Employers that encourage or even provide CPD courses for their staff enjoy the following benefits.

Allowing time off for CPD might help the company save money on training.

Professional organizations give some training for free, but most professionals pay for their CPD. Therefore, taking time off for suitable training might save the company money on training costs (e.g., compliance).

Companies may also generate money by having professional organizations approve their in-house training and then selling it to the rest of the world.

Supporting CPD can improve job performance.

Employees in a knowledge society must continually refresh their abilities and learn new things. CPD, according to two-thirds of respondents in a CPD Research Project, helps them do their jobs better.

CPD can motivate employees to take charge of their training and development

When people want to learn rather than being forced to, management becomes more straightforward. In addition, compliant staff will prove more efficient to the company when they take the initiative.

CPD may be used in HR procedures such as performance management

CPD has the potential to become a focal point for management debates. Individuals can link their growth to abilities that will help the organization achieve its goals through appraisals.

Employer sponsorship for CPD will help with recruiting.

The company will be regarded as a beautiful place to advance an employee’s career.

Better performing potential staff will apply at job interviews due to the support of the employer for CPD.

Employees that participate in regular CPD activities go above and beyond.

Supporting CPD might encourage professionals to go the extra mile for their company and their coworkers. Surprisingly, the CPD Research Project discovered a high link between valuing and pursuing CPD and going above and above at work.

The incorporation of CPD into a shared office environment yields the following benefits for business

  • Increased productivity
  • The recognition of professional standards.
  • Developing skill sets that enable businesses to do a broader range of tasks.
  • Ability to contribute to the company’s business plan’s success
  • Proper adaptation to change

At all levels of an organization, effective communication is critical to attaining productivity and sustaining great working relationships. CPD helps in bridging the gap in communication between employees and employers.

Employers that devote time and effort to establishing open lines of communication will quickly gain the trust of their staff, resulting in increased productivity, output, and overall morale.

Employees who communicate well with coworkers, supervisors, and customers, on the other hand, are always significant assets to a company, and it is a talent that may frequently set them apart from their competitors when looking for positions.

Companies that seek to benefit significantly from CPD training should organize CPD events or conventions that would help their staff in the shared office environment in the following way

  • Effective communicating entails keeping everyone up to date and never presuming that everyone has the same knowledge.
  • Understanding the strengths and weaknesses of each team member
  • A cohesive team that strives for efficiency
  • Creating an atmosphere that allows colleagues to think more creatively.

CPD is a game-changer learning method that improves the efficiency and productivity of businesses by directly affecting the employee and employers.

And if you are looking for office space to house your wekk educated staff, we can help. Our network of local tenant reps are intimately familiar with their markets and offerings and can help guide you to the perfect office for your business. Contact us today for more information. No Obligation and our services are FREE!

Ways To Improve Office Security

Office SecurityWorking in an office has so many benefits. Being able to have your whole company together in a building or even on a single floor, that sense of community and camaraderie is hard to beat. However, a large office space, with numerous computers and other expensive pieces of office equipment can also become a target for theft. It’s important to not let your guard down since you never know who might walk in. You might be wondering how to improve your office security. This article aims to explain some great ways to improve your office security.

Upgrade All Of Your Locks

If you’ve moved into an already existing office, you probably will have inherited whatever security system the previous tenants used. If the office is relatively old, it might not have had a security upgrade for quite some time. What is really noticeable is if the locks on office doors are old. A simple and traditional key-based lock is fine but these days they are definitely not the most secure option. Most commercial locksmiths in Perth will carry a wide range of door locks that you could upgrade to, just ask to see what they would recommend. Digital key fobs or key-code pads are both good options. Upgrading your locks in your office space is a great way to improve security.

Label Your Office Equipment

Although this might sound very controlling, labeling all of your office equipment is a really good way to improve office security. If every piece of equipment that holds any value at all is labeled and logged in an inventory, it will be so much harder for bits to “go missing”. Unique labels show to any potential thief that, if this item was to disappear, it would be noticed and you would know exactly where it was meant to be. Doing monthly inventory checks should suffice and always make sure that you log any new piece of kit that comes into the office before it is used by anyone. This is just generally good housekeeping anyway but also gives you the ability to add company branding to all of your office equipment. Labeling your office equipment is a simple way to improve office security.

Wear ID Badges

This tip is more for companies who have a large workforce and you don’t know everyone’s face. Implementing unique ID badges with the member of staff’s photo and job role printed on them is a great way to increase the security of your office. If you know that all staff should be wearing them at all times and you see someone without one on then that is instantly a red flag. If you do decide to introduce this, you should also have visitor passes made for when people come to visit who don’t actually work there. You might have to be a bit strict with your staff to make sure that their ID badges are visible at all times but for the added security it is worth it. Make the lanyard they are attached to unique to the company so that they are not easily replicated. Having mandatory ID badges for all members of staff is a really good way to improve your office’s security.

Install An Alarm System

This suggestion will probably come with a substantial price tag, but there is a good reason an alarm system would be so costly. Having a fully alarmed office is going to make it incredibly secure and unappealing to try and steal from. If you wanted to go all in, you could rig a system where-by the removal of any computer would set off an alarm. For large companies that have a reception, installing a silent alarm that calls the police could be a good option. This has the added benefit of making your staff feel safer in their role. Having a reliable alarm system would be a good idea for any companies that have offices in densely populated areas. Somewhat obviously, installing a proper alarm system is going to massively improve the security of your office.

Strong Passwords All Round

Not all security measures are physical, you have to remember to protect your online space too. Many operating systems on computers will remember usernames and passwords for online accounts, which is really handy for regular users. However, it is also very handy for anyone who gets access to your computer as they will just be able to log in everywhere, pretending to be you. Implementing two-factor authentication on everyone’s computer is highly recommended. This essentially means that when you try to log in to something, you will get an email or text message with a code to unlock your account. This further personalizes your account details and makes everything more secure. You should also advise staff to lock their computers whenever they leave their office, even for a few minutes. You could enforce this by having your computers set up to automatically time out from inactivity, every 10 minutes. It is also encouraged that you make staff update their passwords every month or two. Making sure your team has strong passwords on all of their devices is one of the best ways to keep your office’s security as safe as possible.

Safe And Secure

When you work in an office you want to feel safe and secure. Maintaining an office space’s security can be challenging and does require everyone to be on the same page. By upgrading your lock systems, labeling your office equipment, wearing ID badges, installing an up-to-date alarm system, and keeping strong passwords, you can be safe in the knowledge that your office is very secure. Improving the office’s security should have the added bonus of making your staff feel more secure too. Although these security measures may be annoying for some, most people will understand the need for running a tight ship. This article should help you with some ideas for how to best improve your office security and help you sleep easy at night.

And if you are looking for an office for your company where secutity is a priority, let us know and we will show you how we can help you acquire your next office space. Our services are free to you. No obligation for requesting info.

How A Standing Desk Improves Your Workday

Standing desksAs long as most people can remember, office work and desk jobs have been synonymous with sitting all day. This might not seem like that big of a deal, especially for someone who is putting in eight to nine hours of manual labor all day long. What’s more relaxing than sitting down all day in a controlled environment? You’d be surprised at just how painful it can be, especially when you aren’t maintaining proper posture. Sitting at a desk hunched over a computer screen for long hours all day can cause back pains, neck issues, and tight shoulders that will only lead to other potential issues. Luckily, there are now products that can help with this and improve your entire work experience. One of these items is the standing desk. Want to learn more?

Burn More Calories

One of the worst things about working in an office environment is, you are limited to the amount of exercise you can get during a workday. When you are out there in the sun putting in manual labor, you don’t have to worry about exercising much because you are getting your exercise in while working. Unfortunately, the same cannot be said when you are sitting at a desk for a long period of time. Luckily, that is something you can change with a standing desk.

Even though you’ve been sitting for eight hours a day, it can still be hard to find the motivation to go home and exercise. Well, this is something you won’t have to worry about with a standing desk because you can turn your workday into a workout. A recent 2014 study found that employees can expend as much a 174 calories in a single afternoon by standing at their workstations. Throw in some movement and motion and you’ll likely end up burning twice as many calories. Now you don’t have to feel so guilty about having that extra piece of pizza at lunch,

Lower Blood Sugar Levels

Not only is obesity a leading cause of unhealthy working conditions these days, but high blood sugar levels are becoming just as problematic. An electric standing desk could potentially change this. A small study produced in 2016 showed that replacing some sitting time with standing went a long way to reducing the average blood sugar level in obese people. Regardless of the situation and your current health conditions, this is something that you cannot overlook.

Promote Good Spine Health

A standing desk will not only do wonders for blood sugar levels, but it could potentially eliminate some of that stress you place on your spine when sitting for long periods of time. It was Kelly Greacen, a physiotherapist at spine health movement specialists Ten Health & Fitness that said when you are standing with the correct posture and even-weight-bearing on both feet, your spine will be placed in a neutral position, as opposed to the slouched position that you’d be in when sitting.

The reason for this is that even with the perfect desk set-up, you will still grow more and more tired as the day goes on. When the happens, you’ll automatically begin to slouch. Standing can reduce this by helping you place less and less pressure on spinal discs. Not only this, but when you are standing, you have the ability to tap into other muscles. You can use your legs and arms a bit more. It’s a great workout all around.

Improve Your Productivity

Of all the important things in the workplace these days, there isn’t much more important than productivity. With the number of other providers available, consumers can turn to just about any other company to have their needs served. Luckily, a standing desk is something that can help you and your employees enhance productivity. This is something that is backed by an actual study. A study that was published in the British Medical Journal. The study discovered that office workers who were given height-adjustable workstations felt more productive and engaged with their work. In addition to all this, there were fewer reported levels of anxiety, fatigue, and back pain.

These are all things that could go a long way to contributing to a better and more productive workplace.

And if you are looking for an office to put those standing desks, we can help. Our network of local tenant reps are intimately familiar with their markets and offerings and can help guide you to the perfect office for your business. Contact us today for more information. No Obligation and our services are FREE!

4 Tips to Collect Past Due Receivables

Past Due Receivables Are Frustrating For Business Owners

Fianancial Tool

For every business to operate efficiently, a consistent cash flow is very important. When there are many bills that are past the due date, trying to collect all the payments can be frustrating. As it is a very time-consuming procedure, many business owners don’t put in effort in the collection of receivable bills until they are way passed the due date. Sometimes, they even write it off as uncollected without making any effort to collect. This can cause serious problems in the company’s profits and cash flow.

Here are four tips that can help you as a business owner to collect past due receivables.

Hire Debt Recovery Services

This is a proactive step to ensuring that the payments are done on time regardless of the deadlines, amounts owed, and payment methods. When you hire business debt recovery services, it is then their work to collect past due receivables on your behalf. There is a  percentage charged as a fee that is determined by the amount of the debt. For example, if you have a debt of 1000 that is not paid by a client, then the debt collection company will pay you 800 and collect 1000 from your client.

Proactive Collection Staff

Make sure your staff or you are proactive in invoicing  to collect past due receivables. You can inform your clients in advance what the payment policy and terms are. Do not wait for the bills to go past the date before reminding the client that he needs to pay the due. Send weekly updates to clients whose payments are nearing the due date. Implementing a debt collection accounting software will be a helpful tool to remind you of the debts and keep track of all clients

Offer A Discount

Sometimes even a small discount can encouraged making payments to you. Offer the clients or customers a 2 to 3 percent discount if they pay within one week as compared to 30 days or the due date. However, if you are in the type of industry where your profit margins are very low then this discount could be a lot of money. If your business can afford it then offering a discount on early payment can boost cash flow.

Propose Payment Plans

Sometimes the clients themselves are in a bad financial situation and will inform you that they cannot pay the past due receivables. Consider offering them a flexible payment plan. This will be helpful for the clients and also build loyalty in the long term. Assure that the new terms of payment are in writing and detailed so the client knows how they have to pay and when. Writing off the debt will be more expensive to you, so it is better to offer a flexible plan. This way you are at least assured that the money will be returned eventually.

These tips can help you collect past due receivablesmaintain the cash flow in your business. To make sure that it remains consistent, consider on-the-spot cash payments for your services or products. If that is not possible, then you must be proactively involved in the collection process from the beginning itself. This will save you a lot of stress in the future when you do have a cash flow problem but your funds are stuck.

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4 Tips To Secure Access For Your Business

Don’t Overlook The Workspace Security

To safeguard the health and prosperity of your business, you must not overlook secure access to your business. Overlooking this may lead you to at times experience security breaches, break-ins, thefts, and so on. When your workplace is properly secured, the chances of such incidents will be significantly decreased.

When you take the right measures in advance then you will be able to safeguard sensitive information and also keep the property safe. This will make the employees working there feel secure as well. Below discussed are 4 tips that can help you secure your office.

Have A Strong Detection System

To prevent any unauthorized person from entering your office, you can put a strong detection system in place. The surveillance by commercial access control systems should be put in all the entry points of the workplace. Make sure they are positioned in a manner that all employees can access and only pass when they have declared the right ID card or fingerprint. This will prevent any unauthorized person from entering your workplace and in case they do so, an alarm system will notify you the same. When you restrict access, you reduce the chances of anyone who has bad intentions from entering.

Put Up Security Cameras

Setting up security cameras and CCTV can help you in a big manner if someone were to enter your office and steal anything. Make sure that the camera is positioned in a way that you can clearly capture anyone who intends to enter unauthorized. Such people will try to walk in a stealthy manner or cover their face, so their identity is not revealed. Therefore, the camera should be well focused to be able to identify such people.

Hire Security Guards

You can hire your own security team or take the services from official companies that provide the same. An extra layer of precaution can always come in handy. The security guards can be vigilant and help solve any issues caused by someone on the property instantly. Update them continuously on the company policies and staff hired. They can keep a watchful eye and when they get a hint of someone not behaving in a proper manner, they can proactively go to them and perform a routine check.

Cyber Security System

While you take all the measures to ensure the safety of the physical location of your workplace, you must not forget to provide safety nets for all the computer systems. Hackers are notorious when it comes to breaching the security of a company’s IT systems to gain sensitive information. Online software can be used to keep all company data secure. Also, strict measures against employees bringing their own devices to work should be put in place. Don’t forget to have a secure backup in case you do get hacked. You may lose a day or two of data, but better than losing it all.

By following these 4 tips, you will be able to maximize secure access for your business. It is very important to be proactive and have a watchful eye so that any such issues can be nipped in the bud. Sometimes, an unhappy employee or customer can cause a security breach just out of spite.

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Useful Office Cleaning Tips To Protect Your Employees

Office Cleaning Tips Workplace cleanliness is an indispensable measure that must be observed in any organization or industry. Cleanliness is not only essential in factories, processing plants, and laboratories but also the public and private offices. The emergence of the COVID-19 pandemic a year ago has taught organizations the significance of safeguarding the health of employees and gave a harsh reminder of never taking health and sanitation protocols for granted.

To help protect one of the most important assets – the employees –  in a business organization, we will share some office office cleaning tips to keep them safe and in good health.

Hire Commercial Cleaning Services

Hiring professionals, commercial or office cleaning services, will help you to regularly maintain the cleanliness in your workplace. Cleaning service professionals are trained and well-versed in performing cleaning tasks inside and outside the office building. They have specialized equipment and cleaning materials that can efficiently clean areas that need disinfection and regular sanitation.

Australia is an excellent example of a country where cleanliness is valued in the workplace. In various cities in the country, you will be able to find several office or commercial cleaning service companies. Their services are not just land-based, but they have made their presence online as well, where you can click the link to find out more about the best cleaning services available in Melbourne, Canberra, Sydney, and other cities in Australia. The importance Australians place on workplace cleanliness is one of the reasons that helped stem the spread of COVID-19 in the country. In other countries, more industries and businesses are appreciating the essential services of office cleaners.

Invest in More Trash Receptacles in the Workplace

Offices often tend to get messy when the work area doesn’t have enough garbage bins to throw food and office wastes in. By assigning specific bays, quadrants, or locations where you can place trash bins closer to the reach of employees. You help promote cleanliness in the office by sending a strong message of proper waste disposal.

Place Visual Cleanliness Reminders in the Office

Visual cues and reminders are also effective in reinforcing the practice of cleanliness in every employee. Guide employees with visual signs on where to put their trash, emphasize the importance of three Rs (Reduce, Reuse, Recycle), or remind them to be considerate of others when using shared utilities like toilets, pantries, lounges, sleeping quarters, or cubicles (for those working in shift rotations) by cleaning them. Promoting personal hygiene and cleanliness is also an essential reminder, now that the COVID-19 pandemic has not yet dissipated.

Arrange for Regular Deep Cleaning and Disinfection Schedules

This arrangement should remain in place even if the pandemic eventually dies down. If your business already has deep cleaning and disinfection schedules before the pandemic, then you deserve a commendation for putting the safety of your employees first. You may need to set closer intervals for these specialized cleaning tasks due to the pandemic and you should keep it up for as long as your business operates within an office. For those who have not made such arrangements or those who occasionally plot deep cleaning and disinfecting schedules, it’s time to revise the program or arrangement and keep your workplace safe and clean to work in for your employees.

There are plenty of ways you can promote and enforce office cleanliness for your employees. As a wise and responsible business owner, you have to keep your employees safe, healthy and motivated to continue working and performing the best they can. Whether your business sells products or services, employees will be integral in the revenue generation and customer satisfaction in your venture. Show your employees that you care for their health and well-being by taking steps to keep office cleaning a priority and their workplace safe for them.

And if you are looking for an office that provides professional cleaning services to house your business, we can help. Our network of local tenant reps are intimately familiar with their markets and offerings and can help guide you to the perfect office for your business. Contact us today for more information. No Obligation and our services are FREE!