Category Archives: Office Leasing Tips

What to Look for in High-Tech Office Leasing Opportunities

It’s a fact: the modern workforce is increasingly dependent on technology. From the necessity of high-speed internet to the convenience of automated building functions, you are searching for the best options not only in price and location, but also in digital amenities. So, what kind of office building technology can you look for in High-Tech Office Leasing? Read on!

  • “Wired Certification”. WiredScore offers building certification that advertises how well-connected a property is. It takes into account infrastructure, readiness, and what (if any) internet providers are already in use within the building. This certification is a simple and effective way of letting you know how reliable the connectivity is.
  • Stimulate common area engagement. Is the lobby interesting and helpful with the addition of smart technology. Are there smart screens for tenant directories, digital signage, and news, weather, and traffic updates on screens throughout your building?
  • Connect with management. Is there a building-specific app or software designed to create easy communication between building administration and tenants. Good communication is, after all, a major factor in tenant satisfaction.
  • Automated building functions. This is a growing area of technological advancement that is built for convenience. There are currently apps that automate HVAC systems, lights, elevators, security clearance, and guest sign-in. The possibilities for this technology are endless and it’s likely they will become standard in office buildings of the future.

Feel free to contact us for more information on how to find high-tech solutions to meet your office space needs.

Lease Office Space Tips; Choosing Space That Suits Everyone Involved

Looking to lease office space?

Whether your business is small or growing, there are several vital clues and illuminating facts for choosing an effective office space for you and your employees.  So whatever business you are in or plan on creating, make sure you ponder all your options especially the question of what works best for you by carefully considering these tips.

Look for Open and Negotiable Lease Terms

In starting and maintaining a business, it is always necessary to evaluate risks and possible future changes.  Looking for leases that allow you to “break” with little to no cost can be a great option if your business is unsure of its future plan.  While a long-term lease can provide you with stability, short-term leases allow you to “test the water” until that stability is a real thing.

Consider Accessibility

Plan on meeting with clients daily?  It is important to consider where you will be located and whether it is easily accessible.  Or, perhaps your employees use on average, a public commute system to get to work.  It is important to be aware of how your location can affect the overall stamina of your workplace.  A central location or one that is more easily accessible also tend to be located closer to other businesses such as restaurants and other places needed to keep you happy and sane.

Make Sure you Understand the Lease Especially When it Comes to Repairs

Let us consider the topic of leases again. They can often times include small print, meaning, you sign up for something you did not intend too.  Small print can sometimes include problems and miscommunications such as who is responsible for repairs and other issues as they arise.  That is why it is important to ask questions, get a legal opinion and make sure you address these issues before you move in.  You do not want to be left with a mess!

Building Security

Building security is also something that should be at the top of your list when searching for office space.  Wouldn’t want an unsavory character to walk in and harass clients or employees or worse.  Ask about physical and electronic security options and if needed, whether extra security is an option too.

Parking

And last but certainly not least, take a look at available parking options in a prospective office space.  Not only do employees need to have a place to park, so do clients and other visitors.  Consider, is the parking public or private? Street or parking lot options?  Furthermore, make sure you familiarize yourself with the parking situation in the area so as to avoid any pesky dilemmas such as tickets or towing.

While these Office space leasing tips are a start when you lease office space, consider writing a list of things you and your business are looking for and carry it with you as you search.  contact us for assistance or further tips on finding the best space that works for you.

Here are a few other useful resources when looking to lease office space:

 

4 Office Space Leasing Tips to Make Your Space the Right Space

There are millions of square feet of office space out there, and if you want to find office space that fits your employees’ needs, you might think you’re in for a long search. That isn’t necessarily the case if you know what to look for and how to get it right. When you see office space for rent, follow some simple tips that will save you time and point you toward the space you want.

Here are 4 Office Space Leasing Tips to Consider

1. Look at Maintenance

No matter how sweet a deal seems, if the space in question is poorly maintained, or if it looks good at first but you start noticing little problems like spots of peeling paint in the corner or dirt on walls, you should move on to the next space on your list. Office space needs to be in good shape not only for the safety of your employees, but also because any customers or potential business investors coming to your office might assume the lack of maintenance also reflects a lack of quality or professionalism in your business. One of the tricks the pros use is to take a good look at the bathrooms to get a measure of how well the property is maintained.

2. What Do Your Employees Want?

What your employees want in an office space is just as essential as the price and location. Maybe they want a good balance between communal working spaces like conference rooms and private spaces where they can go and shut out others in order to concentrate. They may work better with lots of natural light, meaning you have to find an office with lots of windows that let lots of light in while being shaded enough to prevent overheating. Or maybe they want to be away from a main road so traffic noise is not a constant companion. If your employees are happy with you office space, the more likely they are to be engaged and more productive.

3. Room to Grow

Not every company has plans to expand. However, it’s a good idea to give yourself at least a little breathing room so that, if you suddenly do find a need to expand a bit, you can do so without creating overcrowded conditions. Look for space that is just a little bigger than you currently need, so you’ll have room to add another person or two if you find it necessary for a project.

4. Get Help

It’s a good idea to have help when you start looking for office space. OfficeFinder can work with you to pinpoint the type of space that would serve you best. Our network of local tenant reps will make sure you see all of the viable options and avoid mistakes. Why spend your valuable time doing all the legwork when you can have a pro by your side and it will not cost you anything? Contact OfficeFinder to arrange for a consultation.

Top 3 Tips For Organizing Your Office Space

While OfficeFinder is all about helping businesses find the best office space for their business, in the business world, there are many other things which are important to manage. Whether it’s monitoring the workplace for any thefts, or making sure you’ve filed taxes on time, it’s important that you keep the business thoroughly managed and organized. However, there’s more to being organized in the workplace than making sure all taxes are paid, or even that your employees are staying on task. Just how organized is your office space? After all, organizing your office space will lead to you to getting work done more efficiently. Ensuring your employees are organized, will help improve their productivity and let them feel more engaged in their work.

3 useful tips to consider for organizing your office space

#1. Color Code Your Folders

One of the most important tips for organizing your office space, is to color code your folders. The main problem that people have when it comes to staying organized, is that they have trouble locating their important files. However, by using color coded folders, as well as labeling them, it becomes a lot easier to know where everything is. For example, to signify the importance of tax documents, you could put all files in a red folder. As for the papers which aren’t really all that important, you could put them in a green folders and mark it as miscellaneous.

#2. Throw Away Old Papers

Your office might be pretty clean at first, but over the years, papers begin to build up, and it often becomes harder to differentiate between what’s useful and what is not. It’s also important to remember that just because you have documents that are important now, doesn’t mean that they’re always going to have some significance. Every now and then, clean out your folders and draws, checking to see what papers are still valuable, and which ones can be discarded.

#3. Create Your Own Personal Workspace

There’s more to having a great office space than simply making sure everything is organized. In fact, why not tidy it up a bit, and even buy some accessories so that your office could look nice? For example, you could purchase some lights and decorations for your office, or even more so, why not consider purchasing a personal mat for your space? If nothing else, it would also allow your customers and employees to know that it’s a place where anyone can feel welcome if they have a question.

These are our top 3 tips. For more on organizing your office space, Lifehack.com has more comprehensive recommendations at 21 Tips to Organize Your Office and Get More Done.

For more information about finding the perfect office space, feel free to contact us today at OfficeFinder. We look forward to hearing from you, and assisting you in the best way possible and all at no cost to you.

3 Tips to Finding Office Space That Is Perfect for Your Business Needs

Searching for the ideal office space is a difficult task. The future of your company will depend on finding office space that will fit your needs. Here are some office space leasing tips to help you choose the right office space.

Procrastination Is Your Enemy

It’s important to start your search early. Don’t wait until the last moment, even if you’re very busy. Start searching for a new office space six to nine months in advance. This will give you more options and will prevent you from having the lower hand in your negotiations. Here is a general timeline you can use to determine when to start your process.

Make Precise Plans

Don’t procrastinate, but don’t rush too fast either. There are many things that you need to look at before signing the lease. How much collaborative office space do you need? How much private space do you need? Will the layout, both the inside and the outside, fit the image you want for your business? Do you hope to expand your business in the future, and will your leased space be able to accommodate that? These are all questions that you need to ask yourself. Office Planning Checklist.

Pay Attention to Small Details

It’s the small things that matter. Is the office close to shopping centers, restaurants, pharmacies, convenience stores, gas stations, and other useful establishments? Is it close to transportation methods, such as the subway or a bus stop? Is there parking space for your employees? Is there an available room that can serve as a break room for coffee breaks? What about other amenities? These small things do matter.

These are just a few of the considerations you need to take into account when finding office space.  It is what we do every day, day in and day out. We help business find and negotiate for office space. There is no cost to you for our service. It is free. You get a professional on your side to make sure everything goes as well as it can. No unexpected surprises and you get the best deal possible! For your perfect office space, just contact us.

Tenant Tip: The Best Kept Secrets for Renting Office Space

There is no doubt that renting office space is an extremely important business decision. The space you lease will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time. General location decisions take care of the coming and leaving issues, but what about the time you and your employees spend at the office? As a tenant representation firm, one of our challenges for our clients is considering what your experience is going to be once you’re operating your business in a chosen building.

The Little Things Matter

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape. Makes sure to investigate how often you will receive janitorial services.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by our Atlanta Rep. JGRE has been a proud member of Office Finder for 20 years.

If you would like assistance in renting office space and negotiating the best possible deal with all the little things considered, contact us. We have local reps who can help you free of charge throughout the US, Canada and many other locations world wide.

Four Reasons Why You Should Consider Coworking Office Space

Office space is changing. While many companies still lease a traditional office with cubicles and a corner office for the boss, more and more businesses are choosing coworking office space instead. What is coworking office space? Most simply put, it is an office environment shared by several companies.  Here are four reasons why you should consider it for your business.

Employees Can Work When They Want

Many younger office professionals would like to work hours other than the traditional nine to five.  A coworking office space environment facilitates a flexible workplace. Workers can set their own schedules and choose times when they feel most productive.

Networking Becomes Easier

Dozens of businesses usually work in the same coworking office space, creating all sorts of networking opportunities. Good coworking companies actually facilitate networking through promoting their “Member” to other businesses within their properties. Many have weekly networking parties to facilitate a relaxed networking opportunity. Many company owners in these environments report finding an accountant, a lawyer, a web designer and other professionals just a few feet away. The opposite works, too, since coworking spaces are full of potential clients.

Coworking Spaces are Fully Furnished

Leasing a traditional office space means installing phone lines, assembling furniture, dragging equipment in and more. All that hassle is a thing of the past with a coworking office space because it comes fully furnished and completely equipped with conference rooms, chairs, desks, internet access, printers, etc. Everything needed to run a professional office is already there. All you need to bring is your computer.

Coworking Office Space Saves Money

Renting a traditional office space is expensive and means committing to a long-term lease.  In a coworking office environment, businesses effectively share costs, and leases have shorter terms. Many coworking spaces also include free perks, like coffee, tea and snacks. Some even offer free beer!

The American workforce is changing, and office space is changing with it. If you are ready to save money, enhance productivity and increase networking opportunities, then it is time to consider a coworking office environment. Contact us today to see how we can help.

Want to take a look around a Coworking office space. Here is a 360° HD Virtual Tour of the WeWork office space in Seattle’s hot South Lake Union Area aka Amazonia.


Click Here to view in full screen (recommended)

See More OfficeFinder Virtual Tours in Seattle

Hidden Costs of an DIY Office Lease Renewal

So, you are getting near the end of your office lease and considering your options. One of those is to move to a new office location, but that is a lot of work and your current space fits you well. The other option is doing an office lease renewal at your current office lease. Many tenants thin that they can save money doing it themselves. We have found that office tenants typically make two major mistakes when renewal time comes around.

Common Office Lease Renewal Mistakes

The first is folding your cards by asking your landlord for a renewal proposal. By doing this you are indicating two things to your landlord, the first being that you are only considering a renewal and not exploring any competing space and the second is that you have not sought the assistance of a professional tenant representative to educate you on the market. Once a landlord thinks that you are committed to staying and will be going through the renewal process unrepresented, he can and will most likely make you an offer that is not in line with market rates and terms. Both of these pieces of leverage for the landlord can be eliminated by engaging a tenant representative specializing in commercial real estate. While a landlord may tell you this will raise the rental rate, this is simply incorrect, as brokerage fees are already factored into the lease rates and agreed to in advance with the landlords listing broker. Additionally, just letting your landlord know that you have retained representation tells him to
put his best foot forward or risk losing you as a tenant.

The second common mistake made by tenants, is not allowing enough time for the relocation/renewal process as a whole. Leaving too short of a time puts the advantage in the landlord’s hands, as your landlord will realize that you don’t have the time you need to relocate if you don’t like your renewal proposal. Tenants occupying less than 10,000 square feet should begin the process no less than one year out, for spaces larger than 10,000 square feet, up to two years of planning may be required.

You Don’t Need a Tenant Rep for an Office Lease  Renewal?

Here are some reasons why you may think you don’t need to engage a commercial real estate professional to represent you in your lease renewal:

“My landlord offered me a $.50 reduction in my lease rate”
While that sounds nice, it is actually quite common for market rates to drop more than the lease rate reduction offer by your landlord.

“My landlord is giving me a great lease rate; I spoke with my neighbor and someone in another building to confirm this”
Whether someone is getting a market deal is not only dependent upon the rate, there are a number of variables that contribute to getting a “market deal”. If you can’t answer the following questions, then you have left the door open for the landlord to take advantage:

  • What tenant improvement allowance should you be receiving on a
    lease renewal?
  • Do you know how much free-rent you should be receiving on a lease
    renewal?
  • What should be negotiated on your lease renewal relative to the
    operating expense costs?
  • What is fair for a tenant, in the current office market, with regards to
    parking charges, holdover provisions, relocation clauses, options to
    renew, and your ability to sublease?

You would never go to court without your attorney or through an IRS audit without your accountant. Why would your company want to make one of its top 3 financial commitments without having proper market knowledge and guidance? Especially when you can have it at
no cost to your company! Whatever you do, even if it isn’t us, make sure you choose and retain a commercial real estate tenant representative to represent you in your office lease decisions.

A guest blog post by our Local Denver Rep.

More office leasing tips

If you want to avoid making these mistakes, we can help with our network of local office tenant representatives, Contact us today for assistance. No obligation for our No Cost Service.

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The Best Kept Secret to Renting Office Space

There is no doubt that renting office space is an extremely important business decision.  This will often be your clients’ very first impression of you and your company. It is also where your employees spend the majority of their time working. You want to make sure there are no problems. That is what the best kept secret to renting office space is all about.

What is the best kept secret to renting office space?

The best kept secret to renting office space is to make sure you rent one that utilizes a property management company.

Why?

Managing an office building requires considerable time and knowledge, two things many landlords may have in short supply. For instance, renting out space involves going over tenant applications, screening them, researching companies, collecting deposits, taking care of maintenance and ensuring rent is paid on time.  Why would this be your concern as a tenant? Making sure your neighbors pay on time, have good credit and keep their surroundings tidy ensures the consistency and security of your own office space.  Not to mention, your clients and business associates will likely judge you on the general impression and façade of your office building.

Peace of Mind

No matter where your landlord is in the world, you can rest assured that you will be taken care of if they have hired a property management company. This means you won’t have to to worry about calls not being returned for days, and you get peace of mind that someone is there to take of whatever may go wrong.

The little things include cleaning the carpet, painting the walls and conducting small repairs before a business moves in, allowing it to start its tenancy with you on the right foot. Big things tend to include a general aura of professionalism, for example, with prompt response rates that make you as a tenant happy.

Ongoing maintenance helps keep your office space in tiptop shape.

Of course, not all property management companies offer the same standard of service. It’s important to go over the list of services a company provides and check their reviews from the other tenants.

Many Benefits, Some You May Not Have Unexpected

In a nutshell, renting an office space run by a property management company provides security in the following areas:

  • Legal issues – this in your best as well as the owner of the building. It’s always good to have documents clearly stating whose responsibility certain matters are and the time frame in which they need to be taken care of.
  • Administrative details – Need leasing paperwork for your taxes or to change your payment method? Now you have options in a timely manner.
  • Maintenance – need I say more? The property management company is obligated to resolve issues in a timely manner.
  • Marketing – Make sure your building is occupied and you are in a bustling center of commerce.
  • Tenant screenings and tenant evictions – Your neighbors are held to a high standard that reflects on your reputation as a successful business owner.

The above features and much more enable you to direct your energy into your business, making more money and enjoying your me time away from work not wondering when the landlord will fix damage to the entry way of your office; keeping your office in pristine condition and likely end up saving you money and stress in the long run.

Guest Post by: Patrick Rogers is the Principal Property Manager for Asurent Property Management in Eugene Oregon.

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Looking at Exciting New Office Buildings? Listen to Your Employees.

While many in the tech industry are trending toward exciting new office buildings that feature open plans and plenty of shared space, a recent article from TechRepublic warns that employee needs must be a factor in the design. In particular, the article notes, private spaces, quiet places, and smaller meeting areas need to be included.

According to a 2014 study from The Center for the Built Environment, workers who have their own office tend to be happier and less likely to take sick days, the article stated. An additional new study from Oxford Economics and Plantronics, involving 1,200 global employees and executives, found that millennial employees in particular found it hard to concentrate on work in a noisy environment.

Study Results

The results of these studies suggest that, although the trendy new open office plans encourage collaboration, balance is best when it comes to worker satisfaction. How to reach that balance? Providing a mix of open and closed spaces is a start. Additionally, the article suggests, the type of materials used in the design can also lend themselves to the creation of good working conditions. Hard surfaces can be replaced with more sound absorbent ones — such as carpet. Barriers between desks can be lowered to enable employees to see and interact with one another in a quieter fashion. Quiet spaces where phone calls can be taken or smaller meeting rooms can help.

While an office space isn’t going to meet every need of every individual employee, the article states, design should allow for flexibility in order to meet as many needs as possible and maximize productivity.

Are you searching for office space in new office buildings? We can help you find a work environment that suits the needs of your company and your employees. Contact us today for more information.

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