Monthly Archives: January 2022

5 Considerations Before A Commercial Office Move

As your business progresses and develops, it’s inevitable that there will come a time when your present workplace wouldn’t be enough to provide the space needed by all of your employees and the technological equipment that your business requires. When this happens, you’ll find yourself facing a complicated but necessary decision to accept the fact that the organization needs to adjust and plan for a commercial office move.

Being the owner of a business, transferring to a new commercial office is a tough decision, not just because it’s a tedious task but due to the factors needed to be considered before carrying it through.

However, the need to move to a bigger office is a sign that the business is growing and is thriving to success. There are other reasons why companies move their offices, such as business growth, company relocation, reduce costs, the need for adequate space, or future plans to expand the business.  

Before moving your commercial office to a new location, there are various factors that companies should consider. These include the following: 

  • The Cost Of Moving  

Cost is among the key factors you must consider before a commercial office move. You’ll need to have a clear perspective of the various costs that a business office transfer entail.  

The first aspect you need to assess in the new space is the office lease rates or the total amount to purchase it, to determine whether your company can afford them without depleting your company’s budget. In most cases, the rates vary depending on whether the new office would be leased or owned by a commercial entity.  

Another budgeting aspect you need to consider is the cost of hiring trucks or movers to help you move your furnishing to the new location. Researching available options within your area will enable you to find moving comanies that can save you a reasonable amount of money. (If in the San Diego area, check out our friends at affordable moving companies in San Diego.)

Furthermore, add to the list of budget concerns, the possible income loss you might incur while you’re still in the moving process. Operations might need to take a halt for a certain span of time.

It’s important to be certain of all of the possible costs for your office relocation early on. This way, you can establish if it’s reasonable and feasible based on your budget. 

  • Location Of The New Office 

Location is the other factor you need to consider before moving your commercial office. If you own a company and wish to change office site, there are several things you need to consider about the new location. One of the things you should pay attention to is the new site’s proximity to your customers and employees.  

Consider how current customers and employees will access the commercial office after the move. Checking the location of existing customers before you pick a new location for your office would help you determine how accessible your new office site would be to them.

Another critical thing to consider about a new office location is visibility. Consider how easy it will be for current and potential customers to locate your business. Ideally, your new office location should be accessible and highly visible on online maps to ensure anyone who wishes to reach you can do it hassle-free.  

  • Taxes And Other Fees 

The other important issue to consider before a commercial office move is taxes. If you’re relocating to an office in a new state or country, take time to check the tax requirement in the new location. Taxes can impact the profitability of your business significantly depending on your current business location and the new site where you wish to relocate. 

Some companies become eligible for tax credits when they open commercial offices in different locations. Weigh your options to see the impact that these taxes will have on your business before considering the new location.  

  • Opportunities For Business Growth 

Before moving your commercial office to a new location, consider how the relocation will affect the growth of your business in the short and long term. For instance, if the reason for moving the commercial office is expansion, it’s advisable to allot an allowance of space for future addition of employees.   

Before making the commercial move, assess the new location to see whether sufficient labor to support your business growth exists. An effective way to do this is to determine the kind of talent your business will require in the future and conduct a study to establish whether such talent is readily available in the new location.  

Business growth isn’t just about human capital. Assess other resources your business will require as it grows, including space, transport, and logistics infrastructure.  

  • Impact On Stakeholders And Employees  

Prior to moving to your new office space, consider the repercussions that the move will have on your staff and stakeholders. Employees generally prefer to work in offices that will be easy to access to and from work.

Accessibility of a new location and availability of parking spaces are two critical issues that may affect your staff and other stakeholders. Most people consider commercial office locations ideal if they’re not more than half an hour’s drive away.  

Consider the distance from transport hubs like highways and airports to facilitate customer access. If the new location doesn’t have sufficient parking space, employees can be discouraged from moving with you due to the challenges they might experience finding an ideal parking spot and the time wasted because of travel if it’s too far away.  

The problem could also affect customers and suppliers as well, because of these issues make it a priority to consider these two factors before selecting your new office space.

Final Thoughts  

Just like a growing family demands a bigger home, an expanding business also demands a bigger business space. The concept of a new office may be exciting at first, but if you start considering all the factors listed above, stress, anxiety, and overwhelming confusion may start to creep in. However, by systematically taking into consideration everything that was discussed in this article, your commercial office move will surely run smoothly.

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6 Consideration in Deciding to Buy a Company Car

car for your business

When it comes to deciding to buy a company car, there are a few things you need to evaluate. The most important thing is who is going to use the car? Is it for you or is the car going to be used primarily by employees? You need to consider factors such as fuel efficiency and vehicle size. The number of seats will also determine if it will be a good fit. You should also take into consideration the type of driving that will be done whether it’s mainly for commuting or if there will be heavy-duty usages such as transporting goods or equipment. The age and condition of the car will also affect what you might want to purchase. But also, think about your budget.

Who Will the Car Be Used By?

One question that needs to be addressed is whether the car will be used by you, employees or clients. This will affect things like size, fuel efficiency, and costs associated with maintenance (if any). If it’s mainly for employees, you need to consider the number of seats the vehicle has. A larger vehicle may mean using more fuel but can help if there are a lot of people who would need to fit inside. Look for cars with good safety ratings as well especially if your workers do most of their driving on highways.

Company Driving vs Personal Driving

Another thing to look at is how much driving is going to be done in the car – whether it’s mainly for commuting or if there will be heavy-duty usages such as transporting goods or equipment. Though, according to this car dealer in Pompano Beach, many cars can do both! If the car is mainly for commuting, you’ll need to consider fuel efficiency and vehicle size. You also want to make sure that it doesn’t cost too much in terms of maintenance because employees will be using the vehicle more often. You will also need to take the tax consideration into account. Talk with your tax accountant beore making a decsion.

If there are going to be heavy-duty usages, things can get complicated especially if you have a company that requires different vehicles for certain tasks that are being performed. Think about what kind of driving each task involves then choose a car accordingly – one with tires suited for off-road use would help when hauling items through difficult terrain while one suited for on-road use might do better for hauling equipment or goods being distributed to multiple locations before being put into storage.

Size Matters

There are different types of vehicles that will be right for your company’s needs, but the size of the vehicle plays a huge role as well. You might want to consider how many seats it has or if there’s enough storage space inside. For example, you tend to need more seats in larger cars especially if you have employees who drive long distances to various workplaces.

Is It Eco Friendly?

Fuel efficiency is another important consideration because it can affect how much you spend to fill up the car. Also, if your company has a good environmental record, employees might also appreciate the fact that you’re looking for vehicles that are better for the environment.

As an employer making efforts to help the environment by purchasing eco-friendly vehicles is an excellent way of doing so while saving money in the long run, but why not go one step further and actually put the words into action? One great option is to set up a carpool service between employees who live within close proximity of each other.

Age and Condition Matter

The age and condition of the car are other important things to consider. If your company will be buying a used car, you want to look for one that’s in good condition. That means checking things like the quality of the interior and exterior materials; making sure there aren’t any stains or damages on either part. You should also check if there are any dents, scratches, leaks, or rust especially since cars tend to accumulate these problems with time (not to mention all those parking lot accidents).

And the Budget

One thing to take into account is your budget. Make sure to consider the lease option. If you have a specific amount of money that you’re willing to spend, it will help narrow down your choices when shopping for cars especially if they vary in price. However, don’t forget the hidden costs – insurance, fuel efficiency, premiums for safety features like anti-lock brakes, and airbags which can affect how much you actually end up spending in the long run so make sure to factor these in when doing your calculations.

Having an idea of what type of vehicle will work best with the company’s needs helps determine which car will be best. But also remember that many cars are multi-purpose so there will be more than one suitable option.

And if you are looking for office space, we can help. Contact us for more information.

9 Tips to Reduce Your Occupancy Costs

reduce occupancy costs

Reducing your occupancy costs is a top priority for almost any business. Not only does it free up more money to reinvest in the company, but it can also make you more competitive in the market. Here are 10 tips to help you get started:

What are occupancy costs exactly?

When you are looking at your occupancy costs, you are not only looking at the rent that you have to pay for space, but also the other expenses involved with having employees. This will include things like taxes, maintenance expenses, insurance, and utilities. Occupancy costs can also include additional costs, like payroll if you are leasing staff at the building.

1.  Reduce utility costs

A number of factors contribute to a business’ utility expenses, including the type and age of equipment, the space’s location, and insulation, as well as energy-efficient or legacy lighting systems. To reduce your monthly expenses from utilities, consider setting up a meeting with your property manager to discuss these pain points. Your business electricity bill can be reduced by comparing the prices of different providers and choosing a better provider if there is one. In some cases, you may be able to upgrade energy-efficient lighting with LED bulbs or install occupancy sensors in the lights.

Alternatively, if your building has central air conditioning and heating systems, you can ask about installing zoning controls, which could lower utility expenses by allowing you to only heat and cool spaces that are occupied.

2.  Consolidate network technology

Many companies run multiple network cables in different wiring closets, which often ends up becoming a messy and overly complicated system. To save on connectivity and hardware costs, consider running Ethernet cabling throughout your office space and connecting all of your devices to one location. This way, it will be much easier for tech support to troubleshoot problems if your entire network is running from the same source. In addition, consider investing in a wireless local area network (WLAN) to reduce installation costs and allow employees to work more flexibly throughout the office without being confined to their desks.

3.  Evaluate your cell coverage

If you have spotty coverage at your business, then your cell phone carrier may be able to provide you with a mobile repeater. This small device receives the signal from your cell phone service provider, which it then amplifies and broadcasts throughout your building. The result is better coverage for everyone on your network, allowing them to use their phones more easily and making them more efficient overall!

4.  Utilize the space in your closet

Closets are often underutilized, much to the detriment of many businesses’ bottom lines. If you have extra storage space in your office building’s closet, consider renting it out to another company that has a similar need for storage. You can charge an hourly or monthly fee for use of the space, or include it in a larger storage unit that you rent out to multiple companies. Keep in mind that this is an unconventional option, so check with your property manager before you make any final decisions.

In addition, if you have a large supply closet or huge bank of lockers in the office, consider leasing them out to employees who need extra storage for personal belongings.

5.  Get rid of old technology

Old equipment can take up valuable office space, while also being less energy efficient than newer models. To reduce your overhead expenses, consider selling or recycling your old devices and replacing them with new ones. This will free up valuable space, while also ensuring that your office stays up to date with the latest technology. Old devices use more power, which means more money out of your pocket, so it is important to follow through with the plan to get rid of old devices.

6.  Leverage wireless printing

Most people have gone completely digital these days, which means that they no longer need access to printers on a regular basis. Consider setting up a wireless printer for your employees to use whenever they need it, so you don’t have to pay for the space and hardware costs of keeping an old-fashioned printer on hand.

7.  Perform regular maintenance

Making sure that your building is in good condition will save money in the long term, as it can lengthen the life of its equipment and keep repair costs down. To maximize the value of your office space, consider hiring a team to perform regular preventative maintenance on all of your systems and appliances. If your water heater, HVAC system, or any other piece of equipment breaks down, not only will you have to pay for the cost of replacing it, but you’re also losing out on money that could have been saved by performing regular maintenance in the first place.

8.  Separate workspaces

There are many benefits to telecommuting, including reduced overhead costs and an improved work/life balance. If your employees have been requesting the ability to telecommute or work from home, consider converting a portion of your office space into a “flex room” where they can go to make and receive calls and finish projects. This room will serve as a quiet, distraction-free retreat for employees who are working remotely. They can also take advantage of any other benefits that you offer your full-time employees, such as gym memberships or medical insurance.

9.  Look for energy credits

Energy costs can take a sizable chunk out of your business expenses, so it’s important to look for ways to reduce them. Many utility companies offer rebates and credits when you are working to upgrade or replace equipment that is less energy efficient with something more high-tech. Be sure to check with your local provider often-rebates change frequently!

Reducing your occupancy costs can be as simple as making a few small changes in the way you use your office space. By following our tips, you can free up valuable square footage and save money on energy bills, repairs, and replacements. Keep in mind that these are just some of the many ways to reduce your overhead expenses-talk to your property manager or facilities team about other options that may be available to you. With a little bit of effort, you can make sure that your business is running as efficiently as possible!

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Simple Tips on How to Make Business Meetings More Effective and Engaging

business meetings

With the ever-growing reliance on technology, business meetings have become mostly a thing of the past. In today’s world, team members work remotely worldwide and communicate through email or Skype chats. However, there is still value in having face-to-face interaction now and then, and meeting in person can make your team more productive and engaged! Here are five simple tips to make your next business meeting more effective wheter in-person or online:

Have a Clear Purpose For the Meeting

People waste a lot of time in meetings, and sometimes it’s because they don’t have a purpose. Before you even think about organizing the meeting, ask yourself what you want to accomplish and what results or action items you should take after the session is over.

Make the Most of Technology

Technology can help you be more productive and efficient in your meeting. The best way to do this is to incorporate conference room technologies like video conferencing software, projectors, and screens in your discussion. Most people are not located in one spot these days, so it makes sense to use software that allows them to see each other’s faces.

If you’re holding a meeting remotely, use tools like Skype or Google Hangouts to allow screen sharing and collaboration. This way, team members can see each other’s faces and work on projects together in real-time. Always ensure you have a reliable internet connection!

Keep Your Meeting On Task

Since everyone will not be working from the same location, it’s easy to get sidetracked. Before your meeting starts, make sure everyone knows what you will be discussing and a clear plan for how long each part of the discussion should occur.

Include Action Items In Your Meeting Agenda

Even if you’re not holding an official “meeting,” it’s important to have action items after you talk through an idea or concept. Assign each person what they should be doing in the meeting, and make sure everyone agrees upon deadlines, so no one feels overwhelmed or left out of the process.

End on Time

No one likes to feel like they’re being rushed, but if your meeting is going over its allotted time, it can be disruptive. Try to end on time (or even a little early) so people don’t feel frazzled and stressed when they have to get back to work.

Create Safe Spaces For Discussion

A big part of having effective meetings is ensuring that everyone feels comfortable speaking up. This means creating an environment where people feel safe to share their opinions and are not afraid of judgment or ridicule.

Encourage Participation

When team members feel like they’re a part of the process, they’re more likely to be engaged and productive. Try to get everyone’s opinion on the topic at hand, so you have a more diverse range of responses.

Be Open to Feedback and Criticism

Sometimes people will share information that might not be what you want to hear, but it is crucial for your business. If someone has constructive criticism or feedback about an idea, try thanking them for their input and see if you can incorporate it into your final product.

End the Meeting with a Summary

When the meeting is over, take a few minutes to summarize what was discussed and what action items were assigned, which will help everyone stay on track and make sure nothing falls through the cracks.

Use Presentation Software for Easy Collaboration

When you’re working on in-person and online presentations, presentation software is key, allowing everyone involved with the project to be up-to-date at all times and giving them access to any files they might need, like graphics or videos.

There are various presentation software options on the market, such as Google Slides. It’s cloud-based so that team members can access it from anywhere, and it has a ton of features that make collaboration easy, like commenting and chat tools.

Use Collaboration Tools to Create a Productivity Suite

With the right tools, like Slack, Google Docs, and Trello, you don’t always have to meet in person or on video chat software! This way, team members from all over the world can share ideas without being in the same room. You can also use these tools to create agendas, take notes, and track deadlines.

Have a Unique Meeting Format for Each Situation

You don’t always want to meet face-to-face or always have a conference call. If you’re looking to energize your team, try holding an in-person meeting at a fun location like a restaurant or bar. And if you need to get something done quickly and efficiently, consider using video chat software so everyone can see each other’s faces.

Good business meetings are about good preparation. Using the tips above, you can create more engaging and productive business meetings that help your team become better at what they do.

Need office space? Message us, OfficeFinder will help you find the perfect space for your business for FREE!

Ship Parcels the Right Way With These Simple Tips

With all the changes related to delivery times with the USPS, you may want to consider other options when it comes to shipping business parcels. Most businesses ship parcels at some point. If you do, it’s important to make sure that they arrive in good condition.  There are many things you can do to ensure this, including taking into account how the parcel might be affected by weather or other conditions on its journey. You should also find out if your recipient is expecting anything before sending them an untracked parcel. These are just some of the tips available in this blog post to ship parcels, so read on.

Choose the right courier service

One of the primary things you should consider when shipping a parcel is the courier service you use to send it. There are many different services available, so make sure that you choose one which will be able to get your parcel there on time and in good condition. Take the time to explore online resources. There are a number of services that can help you choose the right courier service. One to consider may be Coolparcel who can help you – Contact Coolparcel here if you want to know more about the various pricing costs of different shipping companies among others. Using a serviced like this is one way you can be sure that you’re making the best decision for your needs.

In choosing the right courier service, you need to consider how long your parcel might take to get there and what the weather is doing at that time. You should also find out if your recipient is expecting anything before sending them an untracked parcel, as you don’t want any nasty surprises when it arrives. Keep in mind that the best way of ensuring that a package reaches its destination safely and on time is to choose the right courier service.

Let your recipient know a package is coming

It’s important to find out whether or not your recipient is expecting a parcel before sending one, as they may not be prepared for it. This can lead to problems such as the recipient being out when the parcel arrives or not having enough space to store it. In some cases, you may even end up paying return postage if the recipient doesn’t want your parcel. It’s always better to be safe than sorry, so take the time to find out if your recipient is expecting a package before sending them anything.

Consider how the weather might affect delivery

Parcels are often delayed during periods of bad weather. This means it’s important to think about whether or not your parcel will be affected by the conditions it will be traveling through. If you’re sending something during a hot spell, for example, you may want to add some coolant. You might also want to consider packaging your parcel in an airtight container if you’re worried about it getting wet. On the other hand, if you’re sending something when it’s cold, make sure that the contents are warm and dry before sealing the package. If possible, avoid placing your parcel outside in adverse conditions or direct sunlight, as this could affect how quickly it gets to its destination.

Pack the parcel securely

When packing a parcel, it’s important to make sure that everything is secure. This means using strong tape and ensuring that there are no loose items inside which could cause damage during transit. If you’re sending something fragile, take extra care to pack it securely inside a box. If you’re sending something which is not fragile, ensure that it will be able to withstand the shipping process and any conditions outside of the courier service’s control.

Packaging your goods correctly can help them arrive in good condition. You should also avoid using too much packaging material, as this can often lead to frustration when recipient tries to open it. Additionally, if you are sending something fragile, take extra care to add bubble wrap or other cushioning and to package it securely so that it will not break during transport.

Label the parcel correctly

It’s important to label your parcel correctly before sending it, as this will help the courier service to identify it quickly. In labeling your parcel, make sure you are aware of the courier services labeling requirements, particularly when sending parcels through different types of carriers. For instance, some courier services require you to put a label on the front of your parcel, while others may want it attached to the side or on top. You should also be aware that some carriers might ask for additional information, such as tracking numbers and contact details.

Ensure that your return address is visible too

It’s very important to include all required information in the label that you place on your package, and this includes a return address. Not only will this help the courier service to identify who it is from if they find an abandoned parcel, but it’s also important if there is any damage or loss during transport. Make sure your contact information such as address and phone number is included so that you can be contacted if necessary.

Ask for help when sending a parcel abroad

There might be occasions where you want to send something outside of your country, and in these cases, it’s best to ask for help from an expert. This could come in the form of customs clearance or even courier services that specialize in shipping parcels overseas. By using an expert in this field, you can avoid any potential problems which could occur when sending a parcel abroad. Rest assured that your goods will be in safe hands when you use a specialist to send your parcels.

When you ship parcels it can be tricky because many things need to be taken into account. By following these simple tips, however, you can help to ensure that your parcel arrives safely and on time. So what are you waiting for? Get packing!

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