You have heard it said countless times that negotiating your new office lease under pressure is a bad idea. Moreover, you have spent some time researching the calculation that lets you figure out rentable square footage. That said, you are not out of the woods yet. You still need to avoid mistakes when leasing office space in choosing an A, B or C rated office building.
Understanding the Office Building Classification
It sounds so simple. You just want an office for your ten or so employees and a sizable conference room. However, making a mistake with the building rating can get costly.
- Class A – Consider the class A office building the Corvette of available spaces. Centrally located, management companies spare no expense to provide the types of amenities that attract high-profile companies. Counter tops do not feature laminates; they present the real thing.
- Class B – A step down from there, you have the class B building. Still well designed and attractive, these buildings have a decade or two under their belts. Your neighbors consist of a broad range of companies that cover plenty of niches. When searching out median commercial space rental rates for an area, real estate professionals and brokers frequently look at this building type.
- Class C – If class A denotes the Corvette, the class C is the Yugo of office buildings. Not much to look at, they have few amenities and precious little by way of marble, chrome or pizzazz. Management companies allow minimum upkeep to leave the space functional.
Should You Pay More for Show?
Leasing office space in a class A office building comes with a big price tag. You pay more for the prestigious address and the opportunity to rub elbows with well-known companies and impress clients. Although it is not necessary to stretch your budget to the breaking point, there are exceptions. When you need to build prestige as an attorney, financial planner or plastic surgeon, this type of building setup can be a worthwhile investment. If you do not have this concern, a class B building will do well. For the business owner who does not anticipate welcoming clients and instead focuses on online productivity or product creation, a class C building can be a great money saver.
Contact us today to find out more about the office building classifications and learn where they are located in your area. Moreover, working with our experts allows you to avoid mistakes when leasing office space in any of these types of office building.
See also: What Type of Office Space Will Be Right for Your Business?
When leasing office space for employees who will run your call center, look past the minimum square footage you need to allot per workstation. Since call centers are famous for their high rates of employee turnover, Call Center Operation places annual attrition at 26 percent for full-time workers and 33 percent for part-time operators, so revamping office space design and the way the industry does business makes sense.
Suggestions for change run the gamut from incentive package restructuring to upward mobility that rewards long-term commitments to the business. We suggest combining these approaches with the ways other industries retain employees and improve employee engagement: office space design.
3 Office Space Design Suggestions
- Collaborative work spaces. Although the majority of the job takes place on the phone, there are times when teams meet, receive training on new promotions or procedures, share their experiences, and discuss phone strategies for the next day.
- Workspace design. Placing cubicle next to cubicle is no longer a functional consideration. Call center work has gone past merely answering the phone and now incorporates tasks such as data entry, department liaising, claim filings and research. Added space accommodates surfaces for these projects.
- Flexible workplace design. When designing office space for call center employees, a 24/7 operation has different needs from a basic business-hour center. The former may see multiple workers share one workstation. Design this kind of workplace with personal space needs in mind.
Contact us today to learn more about the best office space leasing practices for your call center operation. Whether you are just starting out or need to transfer an operation of ten or more workers, we can help find and negotiate for the perfect office space. The services we provide are free to you and there is no obligation for giving us a try. Our local reps are some of the top office space specialists in their markets.
Looming deadlines, changing client demands and hiccups in the project management setup create stress. Add to this the daily stresses every employee experiences, and before long the job at hand can seem overwhelming. Did you know that two office space design tips and tricks can foster a strong sense of creativity even during these stressful times?
Wood, Light, and Space Invigorate the Senses for Creative Thinking
Natural wood is soothing. Natural light is an immediate mood enhancer. Ample leg room around your employees’ desks allows for the feeling of personal space, which reduces anxiety, and might provide the ability to do some desk exercises. While you most likely cannot create windows where there are none, consider the installation of light boxes, which mimic the look of covered windows. The illumination comes from bulbs that imitate natural sunlight.
Lifestyle Amenities, Collaborative Work Spaces, and Quiet Areas Enhance Resourcefulness
A lifestyle amenity is the juice bar in your break room, the treadmill in the employee lounge or the started puzzles that anyone is welcome to work on at any time. When a worker needs to step away for a bit, changing the direction of the mind is an effective method for letting the subconscious take a crack at the problem. Collaborative work spaces allow for impromptu brainstorming sessions while quiet work areas let employees put together the pieces of the problem to formulate a solution. Movable walls create lounges and work spaces without the need for construction.
These office space design suggestions may not change your workers’ lives, but they can help with gaining perspective on a problematic issue without suffering burnout. This, in turn, affects attrition. Contact us today if you are looking for office space and we can point you in the right direction for other office space design tips that may be ideal for your business.
Whether you have 10 or 100 employees, as a small business owner you know that finding the right space for your company is crucial for its continued success. There are many things to consider. That is where a good tenant rep comes in. Making sure you don’t miss anything crucial. Among those considerations there are five office space leasing tips that the professionals have used successfully for years; now you can, too.
5 Office Space Leasing Tips
- Plan for the space you need next year. Look back at the growth history of your company. There should be a consistent trajectory that shows annual expansion. Lease a space for the growth benchmark that you anticipate meeting in a year from now. Doing so lets you grow into the space and prevents from busting at the seams if you grow faster than expected.
- Pick a location with a millennial workforce in mind. It is expected that millennials will account for over 45% of the workforce by 2020. You better plan your office space to meet their needs. This group likes to walk to nearby venues, rely on public transportation and prefers an urban setting that makes the balance between work and life an easy one. Following on its heels is Generation Z, which is expected to demand a similar work environment.
- Look at a space from the customer’s point of view. When the proposed office is of sufficient size and near the amenities that your workers like, consider how your customers feel about it. An established clientele with a high loyalty quotient may follow you into the boonies, but finding new customers willing to travel there is unlikely. Be close to major transportation hubs and offer ample parking.
- Leverage your brand. Marketers define your brand as the corporate identity of your business. If you are an innovative software developer, your office should be a mix of glass, acrylic, metal and modernism. Dark wood, shag carpeting or tired floor plans are not what you are looking for. Work with an expert tenant representative who can help you find a space that bespeaks your brand.
- Negotiate a generous build-out allowance. When the space needs a few tweaks and some larger changes to take on the flexible workplace characteristics you envision, find out if your property owner will foot the bill or at least let you amortize the cost as additional rent. Using a build-out allowance saves you money. Negotiating the right amount calls for business savvy and a good understanding of what competing property managers offer.
Of course, these office space leasing tips only scratch the surface. Our local office tenant reps have many more Office Space Leasing Tips they use to help ensure you not only get the best deal possible on the right office space for your business, but also avoid costly mistakes.
Contact us today to discuss your business’ office needs and the time frame for your next move.
A happy workforce is a productive one. However, is it possible for the company’s management team to affect the overall happiness of its employees? Experts believe that there is a distinct correlation, which you might be able to benefit from with five specific workplace strategies to improve job performance.
The 5 workplace strategies to improve job performance
- Empower employees to shape their environment. When American Express took a closer look at the concept of the open office, its experts discovered that employee happiness is directly tied to the empowerment of influencing the work environment. An open office concept is an excellent starting point.
- Provide collaborative work spaces. Set aside a work space that specifically caters to employees who want to collaborate during a project. Since this is not going to take up the entire eight hours they spend at your office, it should be a location that is sufficiently far away from quieter work spaces.
- Embrace individuality. It is impossible to create one strategy that then applies to each and every individual. While it is doable to achieve this goal with fewer employees, companies with a larger workforce will not succeed in this manner. Enable face-to-face interactions that extroverts prefer while allowing introverts to focus intently with the availability of noise-canceling headphones and quieter work spaces.
- Invest in technology. Wireless technology is a key element in making the shift toward a happier, and therefore better performing, group of employees. As long as workers remain tethered to their desks with old-fashioned PCs and phones, the ability to shape the environment is severely limited.
- Furniture placement encourages workplace engagement. Arguing that employees “want to work how they live,” the Business News Daily suggests using modular furniture that employees may set up in ways that suit them best for personal office spaces.
If you do not have the right office space to put these workplace strategies into practice, contact us for assistance. We can help you find the right space that may very well enhance your employees’ job performance.