Monthly Archives: January 2016

4 Steps to Build an Agile Workplace

Agile WorkplaceThere are many exciting trends in office spaces, but one of the biggest trends is the agile workplace. Agile workplaces are designed on the principle of giving workers space to work in ways that they are most comfortable and allowing them to work where and when they want. An agile workplace can quickly transform to suit the needs of the workforce. This innovative idea has led to more engaged employees and overall increased productivity. Companies that want to increase their productivity should take the following steps to implement an agile workplace.

1. Establish a plan: You should have an idea as to the what the office should look like before you begin designing your agile workplace. Make sure you know what the office space will be used for before you start planning. Hiring your own space planner is the best way to go about doing this.

2. Develop a budget for your program: Designing or redesigning your office space is expensive, so you must establish a budget before you design your agile office space. Decide what furniture you are getting rid of and what furniture you intend to buy. From there it should be simple to develop your budget.

3. Implement your plan: If you are moving into a new office or making significant changes to your office space, then you will want to hire you own contractor. A contractor can get the job done better and faster. Sit down with your contractor and make sure your plan is implemented the way you want. Agile workplaces are a new concept, so you may need to work carefully with the contractor to get the job done well.

4. Educate the workforce: After you have designed and constructed your new agile workplace, you need to train your workforce. Let the workforce see the new features offered by this new agile workplace. Set down the rule by which they need to follow. Your employees are sure to enjoy the freedom provided by the agile work environment, but you want to make sure and let them know your expectations.

An agile workplace will have a major impact on your workplace efficiency. If you have any questions about implementing an agile workplace, then contact us.

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5 More Tips When Touring Potential Office Space For Lease

Touring office space for leaseIt is not easy to find the right office space for lease for your business. For this reason, you need to take a tour before you settle on the right one and sign the paperwork. It is very important that you look at several potential office spaces so you can pick the perfect office space for your business!

Here are some more tips to help you when you are touring through the different spaces.

  1. Take your time. Take your time when you are touring a space. Take pictures. You are looking for an office space where you will be spending a lot of time. It is a big decision and you shouldn’t make it lightly.
  2. Check the elevators and the parking. Does everything look up to standard? Are the elevators clean enough? Is there enough parking for all of your customers and clients?
  3. How is security? Do you have to worry about security? Are there keycards or cameras? You might want to check the crime stats for the area.
  4. Ask about getting signage. Are you getting a sign outside? How about the lobby reader-board? Is it included or is there an extra fee?
  5. Be sure to ask about heating and air conditioning. What is the cost? What happens if something goes wrong? What hours are they available? What is the cost for after hours use. How far in advance do you need to request after hours use? Does it cost extra if something breaks after hours?

You should always take your time when you tour potential office spaces. It is a major decision. You should look at the bathrooms and elevators. Make sure that there is enough parking. You should ask about security and the heating and air conditioning. All of these things may help influence your decision! It is not all about the cost of the space.

While it is a significant expense, you need to make sure the the office space you lease or buy is someplace that you and your employees can be productive. Generally, leases are a 3 to 5 year commitment. Going cheap on office space can be a short term gain, but end up costing you a lot in the long run. Make sure you know what you are getting into. A good tenant rep can help ensure you make the best decision. After all, it is what they do everyday.

Contact us to help you find the perfect office space for your business with one of our local tenant reps.

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Tips When Touring Potential Office Space For Lease

Touring Office Space for LeaseFinding the perfect office space for lease can be difficult so it is important to take a tour before settling on one (and signing any paperwork). You need to make sure that you look at several potential office spaces before you decide on which one is perfect for you!

Here are 7 tips to help you when you are touring through office space for lease.

  1. Know what you need in an office space for lease.

    You need to know what is negotiable and what is nonnegotiable when it comes to what you need in an office space. You should know what is really important to you. Have a list of priorities ready before your tour. These may change after you tour, but make sure you have a good understanding of your needs and wants.

  2. Take your leadership team with you.

    It is important to get the feedback of everyone on your leadership team. They might notice something that you may have missed, even something that would make a space inappropriate for your business.

  3. Stay calm.

    It is important to remain calm during the tour. If you are too excited, you may lose the ability to negotiate with the landlord. Wait until you leave to discuss whether or not the office space is appropriate for your business.

  4. Ask about other businesses in the building.

    Are you going to be competing against other similar businesses in the building? Are there others that you would prefer not to be paired with? Any businesses you could work with?

  5. Don’t get emotionally involved.

    Try to keep your emotions out of the equation. Prioritize  what is best for your business.

  6. Take a look at the bathrooms.

    Bathroom maintenance will give you an idea of how the building is maintained. If it is a multi storied building, look at a few on different floors.

  7. Make sure the building can provide the communication connections you need.

    Nothing could be worse than signing a lease and then finding out you can’t get the Internet or telecommunication systems you need.

It can be hard to find the perfect office space, especially if you tour several locations. You need to be prepared. A good tenant rep, like the ones we have at OfficeFinder, will help make sure that you are ready with the information you need to make a good decision.

Contact us to help you find the perfect office space for your business!

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3 Benefits of Third Place Working

Third Place WorkingThird place working is an innovative way to do business. The standard workplace has almost always been known as the office. Third place working involves taking your work to an outside location. These locations can include anywhere from a cafe, a park, a club to coworking spaces or executive suites. The reason behind the term third place working comes from the idea that your home is the first place, your workplace is the second, and an alternate workplace would be known as third place working. These new work environments have some terrific benefits.

3 Benefits of Third Place Working

  1. Promote Creativity. Spending your days in an office building is not always conducive for the creative process. If you were to get outside, see nature, and be able to people watch the ideas may come more freely. It will change your state of mind and open you up to new possibilities.
  2. Close and Cost Efficient. Naturally, any spot you choose will need to be a good match for your business needs. The spot should be close to the office, and will possibly be just a short walk away. If you will be in need of internet access, make sure you are able to connect to a wireless network. Most cafes will offer wireless networks. One of the greatest benefits to third place working is that your chosen location will either be very low-cost or free. Strolling through the park or using a table there is absolutely free. If setting up shop in a cafe, it is suggested to make a purchase. You want the cafe owner to understand that this is a win-win situation. They need to know that you being there contributes to their business, and that you are not just taking up space. Finding a spot that is usable and comfortable will enable you to work more effectively than you can imagine.
  3. Positive Atmosphere. The general mood in such places as parks and cafes is usually a positive one. People choose to be there because they enjoy the atmosphere and conversation. This creates a happy aura about the place, which you will feel. It has been shown that being positive and happy is connected to productivity, as well as creativity. You may also opt to meet clients in the location. This can have some great benefits. It makes you more human. Having a meeting in an office may make a client feel like you have the upper hand. If you meet in a neutral place it levels the playing field. The conversation may feel less contrived and will be more open. This can result in better satisfaction for you and the client. Of course, this may not be an appropriate idea for all meetings. You will be able to judge when it will be most beneficial.

There are many ways choosing third place working can help your business thrive and allow you to become more productive. Third place working is a new way of thinking and moving forward. Give it a try, experiment, and see what works best for you. If you would like guidance or have questions, please contact us.

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