Tag Archives: office workplace

Agile Workplace is Changing The Traditional Office Environment

ChangeToday the office workplace must be flexible enough to be able to quickly and easily adapt to change. These are important features of an agile workplace. It must be versatile and able to support individual ways of working. It’s a place that must be able to provide the opportunity for employees to do work wherever and whenever, so long as it meets the needs of the organization.

According to an article in RFP Magazine, “An agile working environment – where some or all staff are enabled to work from any where, are not assigned to specific desks and are frequently not required to ‘check in’ to any office at particular hours but are judged instead by performance – is a popular choice amongst multinationals in today’s cost conscious and volatile environment.”

New Focus

An agile workplace is one that has moved away from traditional method of work into one that seeks to accommodate workers individual needs and focusing on productivity instead of time in the office. Some people are more productive at night while others thrive working a standard eight hours. With four generations in the workplace, much of it is generational preferences. Rather than worry about being late for work or not following office rules, the emphasis is on completing the assigned tasks and measuring employees by their productivity. Many offices who have done this report very positive results. Workers are happier, enjoy their work more, work longer hours and are more productive. Success with projects increases.

Goals

Before a company initiates an agile workplace, they need to make certain it will meet with their goals. If the everyone actually needs to be in the office, workers will have to be willing to accept a certain level of work scheduling. An office hoteling reservation system can be put in place to assure all employees have a place to work when they are in the office. The goal is to provide as much freedom for workers as possible as long as the needs of the business are met.

Technology

The only way most agile workplaces are successful is with the proper utilization of technology. Mobile and many wireless devices make it possible for people to work at any location. Technology increase communication options. It provides a way for employees to perform in whatever environment where they’re most comfortable; whether it is the office, home or any other 3rd party location.

Want to know more? We can help your workplace become an agile one, please Contact us and we will get you started in learning about creating an Agile Workplace and then showing you how it might work for your company.

3 Tips For Organizing Your Office Workplace

When you started your business, you seemed to have plenty of office space. In fact, it felt like you even had room to grow.

organized officeNow, perhaps it’s been five or ten years, and you’ve certainly grown, but it’s almost as if you’ve grown too much. You know that there are many tips out there to help you save on space in your workplace, but you’re just too busy to sit down and put any of them into place. If you’re not quite ready to move everyone into a larger office office, it’s time to put some office workplace organizing  strategies into place that will help you maximize the space you do have, while increasing the productivity of your employees.

Tip #1: Use Various Boards for Important Reminders

While Post-It notes are certainly popular (and, let’s face it, they sure do come in handy once in a while), they can create quite a bit of clutter if they’re not thrown away when you’re finished using them. They can also get lost pretty easily because we tend to jot down important notes on them and then stick those notes to practically anything. You probably won’t be able to convince your employees to abandon the notion of Post-It notes altogether, but by installing a few boards in their offices or cubicles (think white boards and good, old fashioned, cork bulletin boards), you can help them make use of their walls to stick important papers, or to jot down quick notes. These make their important memos much harder to lose.

Tip #2: Think Vertical

When we think of having more space, we tend to think horizontally. However, that’s not always the best option, especially if your office space really is pretty limited. Office supply stores are full of great tools that can help you create vertical storage solutions for your office. Consider hanging some baskets on the walls to hold different types of papers. A wall file organizer is a great way to have client files at the ready, or to keep those other important files off your desk and make them easy to grab in a hurry.

Tip #3: Incorporate a Miscellaneous Information Book

Let’s think about your filing cabinets for a moment. How many of those files contain one or two pieces of paper? Unfortunately, we’ve come to believe that paper files are an absolute necessity for the office, and in some cases, they’re pretty handy. However, it’s important to periodically downsize these filing cabinets, and some corporations do this every year. When some of your files are just taking up space because they’re contain very minimal information, why not take down that information into a book? Every office should have a miscellaneous information book that holds important passwords, license numbers, or other information so that it’s easily accessible. If your office is more electronically-savvy, you might even consider trading in your paper files for electronic ones. Are you ready to make a complete switch? Many offices have, and they’re saving a lot of space.

If you’re finding that you need some help making better use of your workspace, or if you’re really ready to upgrade to a larger office, we’d love to talk with you. For more information, contact us today.

Find Office Space

Photo Credit: Christmas w/a K via Compfight cc

Re-Imaging the Office Workplace Into the Agile Workplace

Here is a great video on the changing office space workplace and the re-imaging of the office workplace that is in process. You will find it is 9 minutes well spent and is entertaining in addition to educational. It is a great overview of the emergence of the Agile Workplace and the changes that are needed to allow knowledge workers achieve maximum productivity with a good work / life balance.

Thanks to Duke Long for pointing out this video in his blog.

We can help. Contact us so we can get you started finding out about creating an Agile Workplace and how it might work for your company.

More on the Agile Workplace

Find Office Space

By: James Osgood