Category Archives: Coworking Office Space

Is Coworking the Solution to Childcare Work Issues?

considering childcare work issuesThe arrival of a new baby brings joy to the parents. However, it isn’t long before the family realizes that their focus on career and work has gone down. A recent report shows that nine in ten families with a new baby have at least one working parent. This means that one or both parents must continue working after the arrival of a new child and has the potential for childcare work issues.

Although remote working and freelancing have replaced the traditional 9 a.m. to 5 p.m. employment, the majority of people still have to go to work during the day. Most companies are yet to create kid-friendly workspaces. Similarly, daycares are nowhere to be found in most corporate environments. Parents soon discover that they spend very little time with their children because they have to go to work every day.

Some parents try to take new careers, reduce their working hours, or come up with a flexible working schedule as they raise their children. While this can increase the amount of time you spend with your child, you’ll still be facing several problems. So, is everything lost?

Enter Coworking Spaces

The first coworking space in the US was opened in 2005. Although coworking spaces did not sprout quickly, they have become very many across the country in the recent past. Here, you will find remote workers, freelancers, and professional teams sharing one office. Studies have proven that people working in co-working spaces have higher productivity levels than those working in traditional offices.

As the demand for coworking spaces increases, many coworking companies are creating new features. One of the most famous updates is the introduction of a child care unit within the coworking environment. The child care unit has various purposes and features. Many resemble the standard daycare models, while others are more like babysitting services or ‘after school’ style learning experiences that encourage skills like math, science and even coding. The entire idea is to enable parents to work as they know they have the care of their children.

Benefits

If you find a coworking space that has childcare components, you can expect many benefits from that place. First, you will be working alongside people with similar challenges and opportunities. They, too, will be taking care of their children as they try to cater to clients and their careers.

Similarly, the coworking space comes with shorter commuting distances within the day. You don’t have to travel far during lunch breaks to see your children. You can just be working as your children play nearby.

Typical Hiccups

Unfortunately, not everything goes well in coworking spaces with childcare components. There are fluctuating rental prices, lack of appropriate locations, and incompatible childcare facilities. When somebody starts a childcare facility, they must satisfy many requirements.

For example, they must get the right license for the business and their employees. Similarly, there is a child-to-adult ratio that must be adhered to at all times. At the same time, if you want to take your child to work, you must get the appropriate license.

Places Where It Has Already Worked

Despite the existence of many challenges, some coworking spaces with childcare facilities have seen immense success in the last few years reducing childcare work issues. One of these companies is The Workaround. The Toronto-based company promotes a working environment where creators, artists, and parents can work together. Everybody is a parent with a dream to fulfil and children to take care of.

The main obstacle to establishing coworking spaces with childcare facilities is the lack of proper regulation. Authorities have placed tough ratios and facility requirements on daycare facilities.

Bottom Line

It is seems obvious that coworking is the future of the office. It balances the flexibility of working from home and the professionalism of going to an office. The introduction of childcare facilities at coworking spaces means parents of young children can continue their careers and work when their baby arrives and mitigate childcare work issues.

We can help you find a coworking space that meets your needs. Contact us today to learn more.

How to Keep Work Secure While in a Coworking Space

coworking spaceBesides being trendy, flexible, and calm, coworking space is an affordable alternative compared to renting traditional office space. Such working models are currently in vogue, with more people preferring them to conventional working offices. Approximately 77 percent of those using this working model claim that it provides more benefits than previous arrangements. From improved networking options, easy accessibility, peace of mind to flexibility, co-working spaces are undoubtedly the best.

This working model has gained popularity, with several fortune companies, including Facebook, Microsoft, and Starbucks adopting it. However, while this formula provides several benefits, it presents some of the biggest risks in equal measure. Therefore, if you intend to adopt a co-working office space model, consider the following tips for utmost safety.

1. Protect Your Network

Your company and clients’ data are key valuables in your work. However, cybercriminals can take advantage of several vulnerabilities to hack into your network. Before connecting to any WIFI network in a co-working space, ensure that you determine the available security measures. Hackers can set up spoofed networks designed to seize any incoming and ongoing traffic from office connections.

You can also fall prey to WIFI sniffing, a technique used by hackers to intercept data shared over public networks. Through this, they can capture key details, such as browser history, usernames, and passwords to crucial documents. Intruders can also gain access to your essential documents by installing malicious malware and much more.

That said, installing strong network security measures is the best solution that keeps your co-workers’ information safe. Since hackers target WIFI networks, consider hosting co-workers on personal networks rather than one WIFI network. You should also allocate them different credentials and unique passwords. With this, even if one network is hacked, other workers will remain safe. You can also invest in an electric timer that automatically switches off the WIFI connection overnight.

Installing antivirus and software to protect your network is crucial. Strong antivirus helps mitigate risks, filter your mailbox, and protect the WIFI network.

2. Watch out For Security Updates

Even after installing proper security measures to your network, you should constantly be on the lookout for updates. This will prevent your network from vulnerabilities to cybercriminals and data miners. Hackers spend a lot of time searching for security loopholes on networks that they can exploit. However, you should take advantage of security updates regularly released by security companies that patch the vulnerabilities. Ignoring them exposes your business network to unimaginable security risks.

The Wannacry Ransomware Attack is a perfect example of a cybersecurity threat that most businesses could have averted if they had made network updates timely. To be sure, make a point of hiring specific IT experts who frequently check your devices and networks for security updates. You can as well opt for an easier option of automating the updates.

3. Train Your Workers

Your employees are at the forefront in preventing and fighting various data security concerns. Unfortunately, more than 90 percent of data breaches originate from human error. As such, it is prudent to ensure that your employees are trained on the common security vulnerabilities and ways to avoid them. Educate your workers on data security and the ways it can affect their work. You should also train them on how they can prioritize data security when handling your client’s data. You could also consider hiring cybersecurity professional.

4. Be Keen for Phishing Attacks

Over time, phishing attacks have terrorized several unsuspecting businesses, and they may be detrimental to your co-working space as well. Recently, one of the common phishing attacks launched by hackers used the ongoing Coronavirus pandemic to dupe naive internet users. Cybercriminals working in a façade of trusted parties can send emails or texts to your employees or users of your co-working space to access login credentials and steal crucial business data.

Fortunately, phishing scams are easy to identify. For instance, some have obvious spelling mistakes, and others are written in an unnatural tone. Therefore, encourage your employees and co-working individuals to look out for such nominal errors when reading their emails and texts. Other measures to avoid phishing attacks include;

  • Installing updated firewalls and web browsers
  • Avoiding emails that come with some sense of urgency
  • Not sharing crucial business information with unauthorized individuals
  • Installing software that filter emails commonly used for phishing attacks

Bottom Line

The use of coworking space is increasingly becoming a mainstream working option for various people. From freelancers, startups, and established businesses, remote workers to part-time hobbyists, this working model attracts people from various backgrounds. Besides providing an accommodative and appealing working environment, it is important to ensure that it is protected suitably.

Businesses should protect their crucial company and clients’ data from cybersecurity threats in all ways. Note that your co-workers’ data security is strongly tied to security measures placed in the coworking space.

If you are looking for office space, coworking space or traditional, we can help. Contact us today to find out about our no cost service.

4 Ways To Make Sure Your Business Has Plenty Of Working Space While Coworking

A new workstation setup can affect a employees’s performance and mood. That is why when choosing workspaces for your employees, you need to ensure that they feel comfortable in the area. The working environment needs to create a positive ambience, influencing the work performed by the employees in a good way. Having plenty of working space in the office to move freely and comfortably can also help boost the productivity of employees.  

Many businesses choose to build or rent small offices for their employees. Some companies also take advantage of using coworking space to optimize the cost of operating their businesses. Jeremy Ellis from Launchpad says that the prices of coworking space is around $600 per month since the start of 2020 despite the rise of many companies adapting to new normal and remote working practices.

Individual’s and team space within a coworking space tend to be small, so how can you ensure that the small space is maximized for your employees? Here are four ways you can increase the working space of your business: 

1. Choose The Right Furniture 

Some coworking spaces aren’t fully furnished, and you need to buy furniture for your workforce. This is an excellent opportunity for you to choose furniture pieces that are compact yet functional. It’s important that you know the total office area before buying any furniture to maximize the space.  

Aside from that, it would be best if you considered the needs of your employees when buying furniture. Do they need a desk with drawers? How much storage space does each employee need? Are you planning to have a common area for meetings? Choosing the right furniture will not only complete the working spaces for you and your employees, but these will also be critical in making the room look more significant, professional, and functional.  

2. Go Paperless 

Documents and other different papers fill up storage spaces in any office quickly. If you want to clear up significant space to store other items or convert it to an additional workspace, you should consider going paperless.  

By going paperless for business, you won’t have any more problems with consuming resources and money on documents. Not only will you be able to cut down on paper costs, but you will also eliminate the clutter in your office. That means no more filing folders and files everywhere! There will also be no need for mailing the papers or hardcopy files. The time you save by going paperless for business can give you more time to do more important things like running your business, improving your marketing strategies through an online system, and cultivating a desirable work culture. 

Aside from that, uploading to the cloud is also one of the effective ways to store private information. This is also essential to protect the confidentiality of these materials. Make sure that the passwords are given to people who are allowed to access the documents.

3. Choose The Right Layout 

The first factor that you need to consider when thinking about maximizing office space is the layout. You need to think about your office design and make sure that all of the furniture pieces that you will be using will fit into the allotted area.  

One of the best tips to use when arranging your office layout to maximize the space is to place furniture on the edges of the walls. It would be best if you aim to have an open space concentrated in one area to make the small office space look less confining. You can add an area rug in the middle area to avoid a cluttered view. 

4. Provide Enough Storage Space 

Having enough storage space is one of the best ways to keep everything in the office organized and to avoid clutter. When choosing an office storage space, you should consider the needs of your business and your employees. You must provide your employees with lockers so they can place their personal items on these cabinets. It’s also a good idea to give locks so they can keep private things safe.  

You should also choose the appropriate storage space for every item that needs to be kept. There are file cabinets for documents, and there are also cabinets or boxes to store some office supplies. To keep everything organized and reduce the clutter, it would be helpful to use labels to keep everything in the right place.  

Summary 

There are plenty of ways to maximize office space without breaking the bank. By staying organized and providing the right furniture and storage space, you create a lot of working space for your employees even when you have a small office. Aside from that, it would be best if you consider going paperless so you won’t have to stack and store paperwork that uses a large amount of space in the office. Maintaining a small office space and maximizing the area will help you reduce business costs while increasing your employees’ productivity

And if you are looking for office space, coworking or traditional, we can help. Contact us today to find out about our no cost service.

 

 

5 Tips For When Negotiating for an Office Space Rental

5 Tips For When Negotiating an office space rentalOffice Space Rental is one of the significant expenditures of a rising company. It makes sense then that negotiating for an acceptable lease is a challenging yet necessary process one has to take. Take note that there are several approaches you can adopt to obtain the best deal without undermining your finances or slowing down your business.  

Regardless if you hired a tenant broker, do your research on the space you want to rent. Are there other companies eyeing the property? How long has the place been empty? These are aspects that can significantly impact your negotiation process. 

And since there’s no such thing as a standard lease, you will find below five tips when negotiating the office space rental you want.  

1. Settle Length of Lease Period (Term)

Property owners or landlords are usually amenable to grant long-term leases. In a way, this condition can be beneficial; however, it’s normal for the company to adjust. When this change happens, you’ll find yourself stuck in a lease with either a sizeable or small space for your business.  

As a tenant, aim to negotiate a short-term contract with extension options. For instance, seek a two-year deal with a two-year extension option instead of a four-year agreement.  

2. Manage Rent Hikes

When it comes to office spaces, it’s unusual to find fixed rent with long-term contracts. Typically, property owners expect yearly increases based on rate hikes found in the Consumer Price Index (CPI). 

If the landlord requires rent hikes, see if you can arrange for a fixed CPI rent increase. For example, your monthly rent is $7,000 a month. Your second year will increase to $7,200 per month, then $7,400 a month on your third year.  

3. Explore Hiring a Tenant Broker

Yes, it’s common to come across stubborn landlords with unreasonable requests. If you’re in this tight situation, you may want to look for alternative office space to rent.  

A credible tenant broker, aka tenant representative, can help your company search for available spaces or industrial developments like the Gloucester business park. These professionals can give you a background and help you understand the dynamics of the market. Moreover, they can help you discover office spaces that satisfy your standards, set up viewings, and go with you to see these properties.  

Tenant brokers likewise help their clients draft offer letters and deal with property owners so you can obtain a sensible lease for your company. 

4. Discuss Office Space Improvements and Repairs

Meanwhile, please note that some contracts will include clauses that state tenants must reinstate premises to their primary condition. 

See if you can modify the provision to say that you will return the office space in the same state at the start of your contract as a tenant. This condition excludes devastation by fire that isn’t the responsibility of the tenant and usual wear and tear.  

Furthermore, if the property requires upgrading or enhancements, who is responsible for these repairs? Suppose you want fresh carpets, new paint colours, or re-arrange the layout of the office area. Take note that many leases state that tenants can only modify the property with the property owner’s consent.  

Request for a provision that allows you to render alterations with the landlord’s permission and that consent will not be unduly conditioned, hampered, or delayed.   

5. Be on the Lookout with These Provisions

Lastly, be on the lookout for these one-sided clauses that strongly favours property owners:

  • The property owner restricts potential assignment or subletting 
  • The property owner expects the tenant to settle tax escalations stemming from the property sale 
  • The property owner has the right to rescind the contract at the landlord’s convenience 
  • The property owner rents the space ‘as is’ to waive compliance with the Americans with Disabilities Act or any environmental laws.   
  • The property owner demands a personal guarantee of the principal shareholders of the business 
  • The property owner transfers to the tenant additional operating expenses such as repairs, insurance fees, and building taxes.

Final Thoughts

Keep in mind when negotiating an office space rental, it’s best you carry a definite understanding of what you’re willing to consider and what you can propose. It is also best to have a tenant representative working on your behalf. Always document everything in writing when clarifying lease details that you don’t understand. While this will make the process longer, it will provide you legal protection in cases some of your negotiated terms get excluded in your contract. 

It’s essential to study your lease carefully. The contract can possibly contain numerous details you’ll not understand. When faced with this kind of scenario, highlight each unclear point, and discuss it with your tenant broker or the property owner.  

Certified OfficeFinder SpecialistOur tenant representatives at OfficeFinder do this day in and day out for their clients. Contact us so we can connect you with one in your area. There is no cost for their services and no obligation to request info.

 

How To Find Offices To Rent In Your Area

How To Find Offices To Rent In Your AreaDeciding on offices to rent is an important part of running a business because the legitimacy and professionalism of the brand can depend on the appearance and functionality of the office. It’ll be challenging for businesses to haul in clients and employees if their offices look unkempt or don’t have any amenities.

If you’re having a hard time finding offices to rent and can’t get the help of a tenant rep in out of the way locations like office space Oxford and need to do it yourself, this article can help. As long as you know what factors to consider, you should be able to find offices to rent that suit your budget and helps your business succeed.

Here’s how you can find offices to rent in your area:

1. Know How Much Space You Need

Contrary to popular belief, appearance shouldn’t be one of your first considerations when finding an office. For you to be fruitful in your search, you need to start by determining how much space you need.

One good rule of thumb to follow is to ensure that you have about 150 square feet for every employee. This space is sufficient for your employees to move around and utilize several pieces of equipment at work. Use our office space calculator to help determine how much space you need.

2. Determine Your Budget

Finding the perfect office for your business doesn’t mean you’ll need to spend your entire business budget on it. If you want your business to thrive for years, it’s essential that you determine and stick to a budget when finding an office to rent. 

Make sure to consider the following when determining your budget:

  • Determine the average price per square foot
  • Add common area maintenance fees
  • Don’t forget to include utilities
  • Any NNN charges such as taxes, inusrance and maintenance

3. Consider The Location Of Your Employees

Your employees play a vital role in the success of your business. Without them, it’ll be challenging for you to oversee different areas of your business and ensure that your business continues to thrive in the long run. 

When finding offices to rent in your area, don’t forget to consider the location of your employees. Ideally, you should rent an office that is convenient for your employees to travel to or is located near their residences. Doing so allows your business to retain and maximize the best talents. 

4. Ask Recommendations From Trusted Sources About Agents

You can always work with agents, aka tenant reps, to help you find offices to rent in your area. There are many agents offering their services today. Do you know whom to choose? Fortunately, asking for recommendations from friends who have done this and relying on trusted resources, like OfficeFinder, can help. 

Hiring agents will make it easier for you to find offices to rent in your area as these individuals have years of experience in the local real estate market, which means that they can suggest properties you never knew existed. They can also recommend the best locations convenient for your employees and customers. 

5. Pay Attention To The Landlord

The landlord you choose to work with can significantly affect your life as an entrepreneur and the productivity of your employees in the long run. You’ll likely experience stress when your landlord requires you to pay hundreds of dollars just to fix one broken light bulb in your office. 

The attitude of the landlord can influence the value you can get from your rent, which is why you should exert time and effort to know more about the landlord you’re eyeing to work with. You can do this by talking to some tenants of the building. The information you can get from these individuals will help you assess whether the landlord is professional and fair to their tenants or not. 

6. Do Your Best To Negotiate

Money is important in every business, especially when you’re still starting. It’ll be challenging for the business to thrive and succeed if you eventually ran out of finances after a few years of operating. 

For you to find offices to rent in your area, make sure to consider the price and do your best to negotiate. If you’ve seen an ad about an office lease that costs $4,000 a month, don’t immediately sign the contract. Set an appointment with the landlord and negotiate the rent down at least 5% below the listed price. You’ll be surprised how many landlords are willing to negotiate and accept lesser fees for their spaces. Especially now with the pandemic slowing business down.

Start Now 

There are countless offices available worldwide. Regardless of the nature of your business and the audience you want to engage in, you’ll be able to choose from several options. Find out more about the leasing process.

But for you to find the best office for your business, it’s best if you start your search early and use the services of a tenant rep, like the ones at OfficeFinder, if you can. Contact us today if you would like some assistance. There is no cost to our service or the services of our tenant reps.

The Essential Guide For Renting A Good Office Space For Your Team

Office SpaceLike most real estate sectors, the rental market for commercial office space has increased in cost significantly since 2018. Based on data gathered during the second quarter of the year, the asking rents rose to 3.4 percent per year to $25.71 per square foot. Yet despite the increase, small businesses still opt to rent office space instead of buying their own buildings for a lot of reasons. These include minimal financial commitment and tax deduction. They can also provide more flexibility for expansion. Renting an office space vs remote working can be beneficial for your business, especially if you know how to choose the right location. But aside from looking for a good venue for the operation of your business, here are some tips that you need to consider if you want to rent your office space.

Consider Your Budget

Before signing the lease for your office, determine whether you can afford the big move. You need to ask yourself and talk to your financial advisers to ask if the time is right for your  company to have a larger space. When choosing the office, you must think about how the new office rental expenses will affect your bottom line. Think about your other  expenses like the furniture to purchase or rent, and other necessities including your small business insurance, utilities, and Internet services. In some cases, an executive suite or coworking space may be a better answer than going out on your own. Typically, they are furnished and you know the total cost each month without having to pay other expenses such as utilities.

Think About Your Staff

If you are running a small business with a few team members, you need to look for a space that can fit everyone in. The area needs to be spacious enough for the desks of each member of the team. If you are still planning to expand, you must allocate a few extra spaces for future employees. The office rental must also be conducive to the health and safety of your staff. It should be located in a safe spot where access to hospitals, police and fire stations is readily available.

Study The Lease Thoroughly

Always have a clear idea about what you will need in the space. If possible, consider taking several trips to different locations to know if the area has the right vibe for your business. Your tenant rep must also know how to negotiate with the landlord to give you the best discounts. Make sure they are experienced, like the ones we have at OfficeFinder. Thoroughly read and analyze the contract before signing the papers. The document must point out all the provisions that both you and your landlord had agreed upon. Make sure to thoroughly review the rules and relgulatons, too. Otherwise, you may not notice the necessary rules that could affect your business operation.

The process of renting out an office space for your business can be tedious and time consuming. That is why having a tenant representative on your side is so important. You need to think and consider a lot of things before finalizing the deal. Your tenant rep will make sure that you don’t make any costly mistakes and consider all the necessesary factors. But as long as you and the owner can come to agreement when making decisions, this will set a solid contract that will last for years to come.

How to Get the Most Out of Working from A Coworking Space

 

Get the Most Out of Working from A Coworking Space

Coworking is a situation whereby different self-employed persons or employhttps://pixabay.com/photos/paper-business-office-aerial-3211179/ees from different companies work remotely in a particular office or work environment. This enables the workers to share ideas and equipment in the office space. As with every other working environment, coworking space comes with its own challenges and setbacks, but with the right attitude and work culture, you can get the best out of working with various professionals in the same environment. Below are some tips to help you get the most out of working from a co-working space:

  1. Have A Good Rapport With Your Community Manager:

Although not mandatory, almost all coworking offices have a community Manager who oversees the smooth running of the workspace. If your workspace has one, he/she would most likely be the first person you would interact with while securing your workspace. It is important that you develop and maintain a good rapport with this person as your success in operating smoothly in the space is to some degree, dependent on your relationship with him/her. These community managers act as resource persons in the sense that they have adequate information as to who the residents of the space are, the best ways to get around bottlenecks that may arise, how to push your services to your desired clients, etc.

Make sure to ask questions whenever you are in doubt to help you speed up the process of adapting to your environment.

  1. Efficiency:

Efficiency has to do first of all with knowing what you are doing. It, however, it does not stop there. It also has to do with how well you organize your time to achieve maximum results in as little time as possible. To be efficient, you have to be disciplined and organized while being very skillful at what you do.  Develop a routine. Do the hard tasks first. Do not take your eyes off the job until you have finished. Be neat. Organize your files and documents properly. Do not be sloppy.

The importance of being efficient in a co-working environment cannot be over-emphasized as it helps not only your productivity but ensures that you are not a burden to other workers in your space.

  1. Choose the Best Corner Available:

Closely linked with efficiency, is the need to pick the best place available in order to shut out distractions and to keep you focused. Don’t just pick any space, ensure that you evaluate the environment well enough to be able to pick the one that is best adapted to your needs. For example, it is wiser to pick a space that gives you some level of privacy, that is close to the equipment shared and is far away from certain kinds of distractions. It would be wise also to factor in your personality and allergies while picking a space. For example, if you are one to catch a cold very easily, it is not advisable that you pick a space directly under the fan or air conditioning.

  1. Network:

While it is admirable to have a certain level of privacy in ensuring your productivity, it is key to also make sure that you do not operate in a solo manner. No one has made it alone. The importance of having a community around you should not be neglected. Among the other residents of your co-working space may be people with the skill sets or ideas and connections that you need to get to the next level. Make out time to know your coworkers and interact with them. It will help you a great deal.

  1. Involvement in Activities:

Very instrumental to networking is your involvement in Activities organized by the community. From more professional events like conferences and workshops to less formal ones like get-togethers and game shows, it is important that you register your presence there. Make contributions to whatever activities your community hosts. This ensures your visibility, enhances your interaction with your co-workers and helps a great deal in helping you achieve a sense of belonging.

  1. Be Proactive:

To make the best out of working from a co-working space, you should learn to take the initiative in certain instances. Thrive to not just be an added figure to the community but to also make very meaningful contributions to the welfare of the community in general. You can be proactive by sharing information to your co-workers in your area of expertise or initiating programs that would benefit others.

  1. Be a good team player:

It is necessary to make sure that you are totally invested in whatever task you set to do whether personally or collectively. While working with a team, make sure you’re an active member of that team and not just a passive one.

Looking for a coworking office space? We can help. We have thousands of options available. Check us out.

3 Tips to Help You Effectively Run Your Business from a Coworking Office

coworking office spaceBeing a business owner can get quite lonely. This is especially true if you offer remote services or freelance from your computer. Luckily, there are coworking offices that can allow you to get your work done while being around other people. These shared spaces can help you feel like you’re part of the community and keep you focused and productive.

Coworking offices are great for cutting back on the cost of rent while being able to interact day-to-day. These offices are excellent for startups and self-employed entrepreneurs–especially since they seem to attract a multitude of creative talent. They’re popular for numerous reasons like the versatility they offer.

If you decide to find the perfect coworking office, there are some things you’ll want to consider keeping yourself and those around you productive.

1.  Make Sure The Space Will Work for You Before You Commit

When shopping around and scoping out potential coworking office, make sure you find an environment that will work for you and your business. When you walk into a new space, it can overwhelm the sense, be sure to pay careful attention to:

  • Color: Is the office light, bright, and airy, or is it dim and cavelike? What works better for you? Most people prefer to work in light, bright offices. If you have your own space, you can ask if you can change the wall color to brighten things up.

Coloring and lighting can make you more or less productive. Make sure the lighting inspires you to work.

  • Size: Find out how many people will be working in the office and what the space is like when everyone is working diligently. Ask what peak hours are in the office. You can always schedule yourself before everyone gets in for the day or after everyone leaves.

Will you have enough space for everything you need? Many of us only use a laptop and a wireless mouse, but some people also need notebooks, files, and other bulkier items. Are you allocated enough room to work comfortably?

  • Storage: If you run an e-commerce site or have files to store, you’ll want to ask if the office space comes with secure storage, if you have to rent additional space in the office, or if you have to find storage elsewhere. This can be a deal breaker if you logistically need a bit more room.

 Internet Speed: If you run an online business or work as a freelancer, make sure your internet can keep up with your pace. This is another aspect you may want to try out before committing to renting space. Ask if you can come in for a trial then see is the internet is able to keep up.

  • Room to Grow Your Business: You may run a startup or simply be a self-employed writer, but you don’t know exactly what your business will look like in one year. If you need to bring another person into your business, will there be room for them, too? What if you need to increase inventory? Will the office space accommodate 100 more t-shirts?

2. Time Management is a Priority

While getting used a shared office can be excited, be sure to set aside time to tend to your business–especially when you first move into the office. When you first get into your new office, everyone will greet you with open arms and huge smiles. Make sure you’re just as friendly but establish time boundaries to keep you on track with everything you need to accomplish.

Try to keep regular hours. I don’t mean you need to work from 9 to 5, in fact, businesses often prosper when your hours a bit more untraditional. But you should establish a schedule and stay with it. It’s easy to miss out when you don’t have a definite in-time.

Keep a daily schedule or to-do list, too. If you need to update your website, that’s a priority if your income relies on it, make sure you have it written down so you don’t get distracted. If you’re just starting your business, register your domain name and spend time curating your e-commerce site and updating orders.

Always take the time at the end of your day to tidy up your area. This isn’t just courteous to your coworkers, but it will give you a clean slate for the next day. And factor breaks into your workday. Taking a quick break will reenergize you and help you be more productive in the long run.

3. Keep Sight of Your Goals and How to Accomplish Them

One of the best qualities of a coworking office is that everyone is there for a reason. Everyone is accomplishing goals and dreams. Let your coworkers’ ventures and successes inspire you and never lose sight of your goals.

Make your goals your priority. If you find yourself socializing too much, remind yourself that you’re at work to fulfill a goal, to make your business better and more profitable. You may want to hang a chalkboard, dry-erase board, or a calendar to help you keep track of your goals in the short term and long term.

Try to find a positive office with an inspiring group of people. Avoid negativity if it arises, it will drain your energy and your time.

Your business deserves a great workspace where your ideas and dreams can grow a flourish. Use these tips to help keep you on track for success if you’re searching or found great coworking offices. Keep your e-commerce site up-to-date and your freelance clients happy and you’ll be able to enjoy the productive environment of shared space.

If you need help finding the right coworking offices, contact us. It is what we do.

Moving Up: From Working at Home to Coworking

Helpful tips for coworking5 Tips to Make a Smooth Transition to Coworking

You were tired of working in a large office environment with a lot of unmotivated people and wanted to have the freedom of working at home. You stumbled upon the Y Combinator site and noticed a coding school called Lambda. You signed up, learned to code in 30 weeks and got some great clients. The only problem is that while you worked at home from your super cheap apartment near campus in, let’s say, Bloomington, Indiana, there were lots of distractions, and the fridge and TV were only a few feet away.

You also found that you were less able to separate working hours from leisure time, and you began to think about getting a spot in a coworking space. Following are five important things to consider as you make the change.

Check It Out

Just because someone says that XYZ coworking is a great spot to be, don’t make a rash decision, and be sure you carefully vet it and all of your options before you consider signing a lease. Always visit potential coworking areas during primetime–10:00 a.m. to 6:00 p.m.–and be convinced that the vibe is what you are looking for.

If you make a lot of phone calls, your prospective space should afford the privacy you need; if you need to meet clients at your office, conference rooms should be available. If you need quiet, a rowdy coworking space obviously won’t suffice.

In short, the other inhabitants of your coworking area need to be compatible with your needs.

Internet

This should go without saying, and while well-established coworking concerns like WeWork undoubtedly have great connectivity, a smaller independent coworking space may not, so make sure first that outages very rarely occur, and that there is enough bandwidth for your needs. Also, Wi-Fi connectivity can be less robust than an old-school ethernet cable connection, so make sure that whatever it is that you are doing is well-supported by the signal you pay for.

Schedule

Discipline is needed to make the shared workspace experience successful. This may have been one of your working at home issues, and one great way to attack the problem is to get to work at the same time every day. That way, work time is separated from leisure time. Of course, it’s OK to try a flex-time schedule and make a self-imposed rule that you will work a certain number of hours each day after you arrive at the office. For example, if you want to do eight-hour days and you get to work at 11:00 a.m., you’ll have to stay until 9:00 p.m. that night.

Getting Along

When you take a college class, there is always an annoying student that talks incessantly, monopolizes conversations, takes up everyone’s time and is a general pain. Generally known as the class idiot, if you haven’t figured out who he or she is by the third week of school, it’s probably you! The same holds true for existing in a coworking environment. Respect your peers, don’t infringe on their time, don’t look over their shoulders at their screens, and save socializing for those Friday afternoon happy hours.

In the food department, just make sure you’re not the smelly food guy. That three-day-old tuna casserole that you really like may not have offended anyone while you were working at home, but you’re the odor of your lunch being nuked in the community microwave, may make you some enemies quite quickly.

Adapting to a Community Environment

If you have lived in an apartment or a single-family home your entire life and decide to move into a condo and purchase your first place, you are transitioning from a private to a community environment. In a condo complex or a high-rise, you have shared spaces, and your privacy may be limited to your interior area. Greenspace and parking facilities will have to be shared by others, and if you’re used to taking out the trash at 2:00 a.m. while in your pajamas, you may be surprised to meet another person in the elevator.

In a coworking space, you’ll have to share restrooms, and possibly office equipment. Yes, you won’t have to keep buying expensive ink cartridges for your printer, but there may be a line at peak times in front of the coworking space’s printer/scanner/fax, so you may have to be patient.

Other important things to consider while in your coworking environment are:

  • Don’t sign up for a shared workspace to mine for new clients. If you are identified early as a salesperson merely trolling for business, you will quickly be ignored by your coworkers.
  • Don’t be afraid to ask questions. If you don’t know the snack protocol, or if you need private conference space on short notice, don’t hesitate to ask the staff or a co-tenant to help you out.
  • Be aware of the advantages that your space provides you with. Coworking areas many times contract with local vendors for discounts on things like food and office supplies plus perks like free deliveries on some items. Make sure you avail yourself of these valuable extras.
  • If your space uses an app like Slack, get on it so that you can get help if you need it. There may certainly be a designer in the space that can help you on a project and using a communication tool like Slack can be a great way to solve problems.

Remember, however, that coworking is not for everyone. You may find yourself annoyed by others that infringe upon your space, and you may also conclude that it’s hard to concentrate for various reasons like the number of people in the room, the noise level, or even harsh lighting. If this occurs, you could first try to find a different coworking space that better fits your needs. If not, the experience may have actually proven to you that working at home could succeed, and if you decide to try the process again at home, you may be more motivated to make it work.

If you need help in finding a coworking space, we can help. Let us know where you are looking by  Contacting us.

Coworking 101: The 5 Deadly Sins that will Zap Productivity in Coworking Spaces

Coworking spacesWorking at home really sounded like a great thing. No need to get dressed, no in-person meetings, you had your own private bathroom, and basically, you never had to physically interact with any other humans.

After a few stints in bureaucracy-heavy offices, you welcomed the opportunity to get away from it all. Perhaps, you’re a tech-savvy marketer located in Eugene, Oregon working remotely from your fairly priced apartment, things are looking great and much improved from your prior work situation.

The Mindset Shift

But then something happened.

While you enjoyed your work, you found that sometimes you felt like a hermit and you were worried that you were actually losing your ability to communicate with people since you left the house a lot less often.

You realized that although remote employment was what you wanted, you needed more of a semi-office environment, and coworking spaces seemed to be the right answer. Now you’re wondering what behaviors to stay away from in your new office space so that you will work efficiently, and equally important, get along with others.

Here are five things you should be aware of:

Picking the Wrong Space

Make sure you understand the vibe and ambience of of possible choice for coworking spaces and ensure that this determination is made during daily general working hours. Yes, we understand that coworking inhabitants may be at work at any time including weekends, but 1:00 p.m. on a week day would be a good time to check out a new space.

That way, you’ll get the feel of what happens there on a regular day. If you need a place to make private phone calls, make sure that your facility gives you that option. Likewise, if you need to meet clients, your coworking space should have some conference room availability.

Tech

You may want a wired connection for your laptop along with a strong Wi-Fi signal for your phone or pad. Sure, this should be a given, but until you plug in and logon, you can’t be sure that your space is going to provide optimal connectivity. There are no coworking space inspectors that test for adequate Internet signals, so you’ll have to do this yourself.

Discipline

We all wish we could just fire up an app and make money, but we’re talking about your career here. You already had a discipline problem while working at home. No, and it wasn’t your kid talking back to you. It was you watching daytime TV with a big bag of Cheetos when you should have been working. Even though you will be with others at your new workspace, you still have to treat work like work. Try to get there at the same time every day and establish a routine. While you may need to check email constantly as part of your business, you don’t need to follow politics every minute on CNN or Fox News. And while it’s fun to check your stocks every 15 minutes, that’s not conducive to getting anything done.

Smelly Food

You just don’t want to be the smelly food guy. It’s as simple as that. There’s nothing like the aroma of yesterday’s Subway tuna melt wafting throughout the entire area after you nuked it trying to bring it back to life. If you are the smelly food guy, don’t expect to make many new friends at work.

Conversely, it wouldn’t hurt to visit potential coworking spaces at lunchtime to make sure that there aren’t a lot of smelly food people there.

Be Careful on Fridays

Coworkers demand strong Internet signals, clean and modern workspace areas, clean restrooms, and free snacks and even free beer. Just don’t overdo the free snacks and beer part because even though you may be having a good old time every Friday afternoon during an extended happy hour, you may find that now you are only working 4 and a half days per week. If you watch some old movies, you’ll see how many business people seemed to regularly have a few martinis during lunch; bet they didn’t get much work done after that.

Working at home and renting a space at a coworking space are not that different. The same problems that can slow you down at home can reoccur at your new location if you aren’t personally disciplined. And one more thing, crowded downtown areas may lack parking, so if you are thinking of taking your car to work, make sure there is a place to put it.