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The Evolving Office Workspace

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It seems the world is changing at such as pace it is nearly impossible to keep up with the changing faces of work, communications, technology, even the methods by which we do business today. With the changing commercial real estate market, skyrocketing prices for goods and services and challenges keeping the right talent mix in your business, you may be wondering where the office workspace evolution is taking our world today. 

During previous centuries, a worker reported to a cubicle or desk to find a stack of papers , leads or widgets, whatever the item processed might be stacked up and ready to be moved through some process coming from the “in” stack and going into the “out” stack. Business didn’t run on knowledge alone, but ideas did have a place in the market just not in the day to day office operations. A worker could easily spend 20 or 30 years reporting to the same job endlessly… yes, it was a pretty boring lifestyle in retrospect but it was all there was for earning money. 

Some of the biggest changes evolving in today’s knowledge powered office workspace, no matter what your market, include:

When we work: In past decades, workers reported to work on a very set schedule, perhaps first shift operated from 8 am to 5 pm or something similar with a set time for breaks and lunch. That was well before the global marketplace changed work hours to whatever your customer demands. Now, staggered work times so that markets across the globe can be served are common place. Many knowledge based jobs can be done during any hours of the day or night and the hours during which a particular worker feels most creative are freely used as paid work time. 

Where we work: Top executives are often still needed in the office daily, but knowledge based workers and many types of service workers only appear in the office as needed or on a set schedule of a few days per week or month for key meetings and networking times. Other times, productive work is conducted in the field where that market resides. For example, real estate professionals are more and more working on “office” tasks from the hot spot in a coffee shop or café or even McDonald’s fast food restaurant rather than driving across town to appear in person only to have to run right back out, drive back yet again, eating up time and resources.  The time spent in traffic jams is much more effectively used following up on leads or updating listings. Of course, there are times that “face time” in the office makes sense because it provides fellowship, a sense of teamwork and the opportunity to network, but workers in dozens of fields have home offices, a mini-office in their auto, a either a desk or a shared space in their employer’s office workspace. 

How we work:  Just like the electric typewriter, the desk computer has probably seen its peak with laptops being small enough to fit in any briefcase or messenger bag replacing it with as much if not more computing power. In many markets, large offices, once the sign of prestige, are giving way to smaller, more efficient offices with shared spaces so that whoever needs the desk and infrastructure at any given time can find a place to work or meeting. 

As this evolution continues into this century, real estate professionals will creatively respond to the needs to their customers. Customizing spaces, offering alternative office solutions and other innovative ideas will generate loyal clients. 

The 21st Century Office Space

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Flexible Workspace , Office Space

Making Your Office Move A Success!

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Have you made the commitment to move your office. You will be surprised by all the little things that need to be done. Make sure and give yourself at least 3 months of preparation planning prior to actually moving.

Start looking for qualified moving companies for executing the move as soon as possible after signing your new office lease. Unfamiliarity with moving process can elevate the stress and anxiety already existing in making move of your office space. Do your research first when you start looking for a commercial moving company. We suggest that you choose a local moving company to execute your move, if you are moving locally or within a state. But for an interstate corporate you must contact a moving company which specializes in conducting such moves. Make sure that they are experienced in office moving. You must check their official website, for client testimonials to get feedback about their work.

Moving is a pain, personal or business, but a little planning can work wonders. Here are a few ways to organize your move successfully.

Plan well ahead for the move

Planning is crucial while moving your business. Make your move as cost effective as you can, as you are already in the expansion and growing phase. Get familiar with the location, where your office will be relocated. You can take measurements of the rooms, to know whether the furniture in the existing office will fit into the new office well or you need to buy new. Make sure that less time is spent while conducting the move, so that your work and productivity does not suffer. 

Hire a well reputed moving company

A lot of things need to be taken into consideration while hiring an office moving company for helping you move. Ask a few questions like:

  • How long your company has been in this business?
  • Do you specialize in corporate moves?
  • Does your quoted rate include cost of packing materials?
  • Do you own your own moving equipment like van and truck, or will you rent it.
  • Do you provide insurance?

Inform your employees at least month before the move. Your employees are the pillars of your company. Prepare them for the move, by informing them about the move as well as the new location, so that they can inform their family about the change. Usually people do not like change, but informing them in advance will help them in preparing for the move. Keep everyone informed to alleviate any worries or concerns.

Assign some employees to be in charge of coordinating the move. Make a moving committee and delegate tasks to your employees who can supervise the moving company while they are packing and loading things. 

With all this in order, you should have a successful move!

About the Author: Author of this article is a writer primarily focusing on moving, storage and relocation related topics and is associated with moving offices in London 

London Office Space , Office Relocation , Office Relocation Guides

Twitter Week in Review

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Online real estate brokerage Redfin scores $14 million ow.ly/7cbgM

OfficeFinder News Post is out! bit.ly/pJQytc ? Top stories today via @Payscout

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The new Workstyle of Today's Workers

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GIST has a great infographic on the changing workstyle from old to new.

 

Executive Suites , Flexible Workspace , Virtual Office Space

When to Start Your Office Renewal or Relocation

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One of the big questions many office tenants wonder about is how long before their office lease expires do they need to get started on either a renewal or a relocion of their office space.  Here is a great article by our Miami Office Representative that should help answer the question.

"When should a company think about their office lease renewal?  The day after they sign their lease.  That might seem extreme, however, most folks wait too long and end up losing their leverage with their landlord.  Typically, I recommend that my clients begin their lease renewal process at least a year in advance.  There are two reasons.

First, time is your landlord’s greatest leverage.  Your landlord knows that typically over 75% of its tenants will renew their leases. Your landlord also knows exactly how long it takes to construct a new space and physically move.  If you call your landlord 60 – 30 days before your lease expires, he already won.

Second, even if you are determined to move, time slips by quickly.  A week of travel, a couple of days delay while waiting for an architect, attorney or contractor to respond
and suddenly your time line shortens.

It’s never too early to start mapping out your strategy and preparing a timeline for your renewal process.  That’s what I do every day, so let me help you level the playing field with your landlord.  If your Miami office lease is expiring in two years or less, Contact Me today."

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Miami Office Space , Office Relocation , Office Space , Office Space Negotiations