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Entries Tagged as 'Office Relocation'

Choosing the Right Size for Your Leased Office Space

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When you contact an office finder service to locate a new or different space for your business home, one of the first questions you’ll be asked is,” What size office are you seeking?” Knowing how to respond to that query will make all the difference in the effectiveness of your search for commercial space to lease and your satisfaction with the office that you’ll spend many hours inside conducting business.

Leasing an office which is too small can make you and your employees feel cramped, increase ambient noise levels to near-intolerable, and reduce productivity and employee satisfaction. On the other hand, a space which is significantly too large, beyond predicted near-term growth factors, will result in many extra footsteps during each workday, excessive rent for unused square footage, and give the employees in the workspace a feeling of loneliness rather than the comfort of feeling part of a team.

To select the right office size for your business, consider at these factors:

  •  Executive Offices: These offices are those which need doors that close for executive privacy, usually those which house upper management. Determine how many executive offices you need based on the number of people who require this type of space. As a general yardstick, between 150-300+ square feet should be allocated to each of these offices.
     
  • Reception Area: Depending on the type of business you operate, you may need a lobby or waiting area in the front reception space. To determine the size of this area, consider the average number of people who may be waiting and allow space for seating, tables, lamps, and green plants. You’ll want your front office employee to have plenty of space to provide a professional first impression to those entering your office space. If you plan to place equipment such as copier, fax, and other items needing space for both the hardware and the person operating it, take this into consideration. Provide plenty of walking space around any equipment, furniture, and seating to prevent a feeling of crowding.
     
  • Meeting Space: Do you hold small meetings in your office frequently and conduct large meetings rarely? If so, consider saving money by locating nearby meeting facilities which can be rented only as needed. If, however, you hold large meetings frequently, it may be more cost effective to choose to lease an office space with at least one very large meeting room. Also, consider how many meetings may commonly be scheduled simultaneously. If necessary, select a space with several meeting spaces, but you can save rental charge if you can schedule meetings so that fewer meeting areas are needed. Since the square footage taken up by conference rooms is calculated into your lease fees yet the space may be used infrequently, it can be wise to avoid excessive conference spaces.
     
  • Useable Square Feet per Person: If your employee workspace is open plan using minimal partitions or desks separated by space only, you should plan for 90-125 square feet per employee for desks, filing cabinets, and other necessary furnishings. A closed plan requires more square footage of useable space per person for comfort, on average 125-200 square feet is needed for comfort. Take into account that you also need traffic areas for personnel and client circulation. Crowded walkways can lead to a sense of walking over one another and even result in accidents.
     
  • Community Areas: Every office space needs a space which can be used as a break area or lunch room so that employees can safely store bag lunches in a refrigerator, provide a place for coffee service, and allow those who like to save money by avoiding restaurant lunches have a space to eat. Estimate the size of this area based on what conveniences you plan to provide such as microwave, water cooler, coffee machine, sink, tables, and chairs. You may also need a common area for shared equipment such as copiers, paper shredders, and other common office hardware.
     
  • Sanitary Facilities: You’ll need to take into account restrooms if those are inside your leased space.
     
  • Growth Factor: Look at your company’s plan for future grow and the lease period. Do you expect to grow significantly during the lease lifespan? If so, you’ll want to allow for space in which to grow since there can be stiff penalties if you need to relocate before you lease period has expired. Keep in mind that moving is an expensive proposition since business cards, letterhead, signage, advertising, and other associated costs really add up and if proper planning can prevent an unnecessary relocation, it is well worth the time to carefully consider the future.
     
  • Seek Professional Advice: Choosing a qualified, experienced office locating service and seeking the advice of seasoned commercial real estate professionals can ensure that you choose the perfect office that is right-sized. Each business is unique and a trained professional can best assess your specific requirements. While you should use guidelines to do pre-planning, listen to the advice provide by your professional leasing advisor.

We also have some Online Tools you can use in evaluating how much office space you should rent:

The OfficeFinder Office Space Calculator will give you a fairly accurate idea of the square footage you need.

Our Conventional Office Space Rental vs Executive Suite Offices Rent Calculator will give you a price comparison between renting conventional office space compared to executive Suite Office space.

"How Much Office Space for This? How Much Office Space for That?" will show you the itemized sizes of different areas you may need.

To learn about how your office space should be measured to make sure you get all of the square footage you are paying for CLICK HERE.

Finally there is a lot of other good information related to office space design in other OfficeFinder Blog posts.

If you need office space, we can help! Just CLICK HERE.

Office Leasing Tips , Office Relocation , Office Rental , Office Space , Office Space Design

Good News on Office Space Recovery Continues

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Good news regarding the office space market seems to be abundant now-a-days. I was just reviewing my Google alerts for office vacancy and office space and came across quite a few positive headlines.  Here are a few:

Jobs will fuel an office market recovery
Michigan Business Review - MLive.com

Twitter hunts for Manhattan office space
The Real Deal New York (blog)

Dubai office occupancy set to go up
Zawya

Manhattan Business Center Expands by Opening Fourth Office Center
DigitalJournal.com (press release)

Record Occupancy Levels for Birmingham Office
officebroker.com (blog)

Brisbane office market bounces back
Queensland Business Review

Commercial real estate recovering
Daily Press

Key Economic Indicators Hint At Local Recovery
SF Weekly (blog)

Recession over--sort of--and recovery underway
STLtoday.com

Office spaces outside of CBD to yield higher rents due to growing demand
Channel News Asia

Amazon's Hiring Spree Will Fill 1.7 Million Square Feet of Office Space in Seattle
All Things Digital (blog)

Office take-up in Edinburgh increased significantly in 2010
Free Office Search

GSA posts 255,000 SF office space requirement
Washington Business Journal

Nordstrom leasing more space from art museum
Seattle Times

Liverpool hindered by a lack of grade A office space
Liverpool Daily Post

Not bad for just a week’s worth of news. Let’s hope this trend keeps going forward.

Commercial Real Estate , Manhattan Office Space , New York Office Space , Office Building Sales , Office Relocation , Office Rental , Office Space , UK Office Space

Office Relocation - Phone Service Timing

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When moving your business to a new location, it is very important to include and inform your telecom provider early in the process.  Your provider needs time to research your new address for the proper facilities; order and have the service operational before you move in.

Remember that it can take anywhere from two to six weeks to complete the order.  We recomend that you have an overlap of service at both locations for at least a week in case your new location needs additional or unexpected work.

National ComTel has the ability to assist with the new location research and confirmation of proper facilities, order the equipment, coordinate the move, and work with any required vendors.  All this so that you have peace of mind and know that your telecommunication needs are met.

Businesses should remember that in most cases National ComTel can consolidate your local, long distance, internet and other telecom requirements quickly and at a very good price.

National ComTel offers tailor-made, business telecommunications solutions with more options and choices at the lowest possible rates and the highest quality customer service in the industry. Since we work with the major telecom providers, we have the ability to choose the best services at the best rates for the customer’s specific location – with one consolidated monthly bill and one number to call for 24/7 customer service.

Telecom Services:  Local, Long Distance, Toll Free, International, Internet, DSL, T-1, VoIP, MPLS, DyIA, Calling Cards, Conference Calling, Phone Equipment.

Office Leasing Tips , Office Relocation

The Biggest Mistake Made By Tenants

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The biggest mistake made by tenants looking for commercial office space is not engaging the services of a tenant representative; thinking it will cost them money. It doesn’t.  A good tenant representative, like the ones we have at OfficeFinder, is invaluable in making sure you find the right alternative, negotiate the best possible deal and avoid costly mistakes. They do this every day and only get paid when you get what you want. And you don’t even have to pay them. It costs you nothing. Most Landlords hire listing agents and the tenant rep will share in that fee.  If there is no tenant rep, the listing agent keeps the entire fee and you are on your own. Tenant rep services will save you money by making sure you do it right with solid information and advice.

Many tenants don't understand what a good office tenant representative does. A tenant rep does more than just find office space. A good tenant rep will coordinate the entire office leasing process from helping you define your needs all the way to ensuring your space plan works for you. In between, an office tenant rep will not only find suitable alternatives, help you negotiate the deal, but also help with information, advice, space planning and lease review.

Here are just a few of the many comments from businesses who have taken advantage of using an OfficeFinder tenant rep:

Our OfficeFinder rep did more than I ever thought that this free service would. I hope that this man gets a Raise. He really went above and beyond the call of duty. I thank him very much.
Elizabeth M. Palmisano - Phoenix, Az

The amount of information I received and the professionalism of our OfficeFinder rep was astounding.  His knowledge and understanding of what I needed was overwhelming. He will always have my business, and I have no need to recommend anyone else.
Chris Van - Level 7 Productions - Los Angeles, Ca

I have never rated anyone at this high of a level but Jeff, our OfficeFinder Rep is exceptional.  I don't know how he could exceed the level of service he has provided for us.  I will not only recommend him to others, I will look for opportunities to recommend him.
Michael Shovlain - New Life Outpatient Center - Davenport, Ia

Thanks for your follow up.  Our OfficeFinder rep has been extremely helpful in assisting us to find the proper offices over the last several months.  We are now in our new location and I frankly don't know how we would have done it without him.
Jenny Makakoa - Xinify Technologies, Inc - San Ramon, Ca

Find a Tenant Represenative

Lease Negotiations , Office Leasing Tips , Office Relocation , Office Rental , Office Space , Tenant Representation

Find Office Space Quickly

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You’re an entrepreneur who’s excited to start up or grow your business. However, although it’s tempting to work from home, you realize you want a corporate location that doesn’t include kids’ toys and a laundry room. But where can you find office space for lease quickly and easily?

Ironically, finding office space is as easy as heading to your computer! In the age of the Internet, small business people like you can locate office space all over the world with just a few strokes of the keyboard. Of course, you first have to make a few decisions in order to expedite your office space finding experience:

1. Determine where you want to work.

Are you going to look for office space in your hometown or are you willing to commute to a neighboring city? It’s important to think about what type of work you do when considering this. For instance, if you’re going to host many clients at your office space locale, you’ll want to pick a place that’s convenient for them (rather than convenient for you.) If you’re not planning on having many on-site client meetings, a more out-of-the-way office space may be acceptable.

2. Figure out how much office space you need.

Will 200 square feet be enough for you? How about 500 square feet? Or do you need much more? If you’re not certain what such a space looks like, it’s easy to map it out at home. Just pick a rectangular-sized room and measure the walls in feet. Then, multiple the long side by shorter side. Thus, a 12 foot by 10 foot living room would be 120 square feet. A rule of thumb for conventional office space is about 200 square feet per person. To get a better idea, try our office space calculator or visit our space standards page.

3. Decide if you want to share an office space with someone else.

If you’re not in competing businesses, sharing office space can make a great deal of economic sense, especially for entrepreneurs. For example, you could potentially purchase a larger office space than either of you could afford individually as well as share the costs such as heating and electric. Additionally, you might be able to eventually share a receptionist. Executive Suites and virtual offices are also an option.

4. Determine what kind of office building in which you’d like to work.

Are you the type of person who likes to work in a corporate office space? Then you’d probably do well in a large building that was built specifically for commercial offices. On the other hand, if you’re looking to have a “homier” atmosphere for your business, you may want to seek out a nontraditional office space, such as one that’s part of what used to be a Victorian home or a red brick schoolhouse.

5. Figure out what your budget is.

Finally, before you start looking for office space, you’ll need to figure out how much you can reasonably afford. It’s always a good idea to take this step before ever jumping on the web to look for a location for your business. That way, you won’t be tempted to incur more debt than you can actually afford. our office market information in the OfficeFinder Local can help get you familiar with what is happening in your market.

6. Get professional assistance.

There are agents who specialize in representing small businesses like yours find the right office space and make sure you avoid mistakes. Using a tenant representaive won't cost you anything. All the fees are paid by the landlord. OfficeFinder is a good place to start with local reps inover 550 markets.

Remember – if you need an office space, it’s as easy to find as your keyboard and mouse!

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Office Leasing Tips , Office Relocation , Office Rental , Office Space , Tenant Representation