5 Costly Office Maintenance Problems

 office maintenanceRegardless if you’re a building manager, business owner, or company employee, a sudden office maintenance problem in your office is a huge headache. For one, it can introduce inconveniences that can distract, annoy, and ruin your day. Add to the fact that some of them can get very expensive. Even if you are in a fully service office where the landlord pays for maintenance, you should still be aware of these potential problems to ensure the smooth operation of your business.

Thankfully, you can avoid most office maintenance problems from happening if you’re aware of them and perform basic preventative measures. Below are some of the common ones.

Roofing

Damage to your roofing can easily escalate to bigger problems. Some of them are the following:

  • Water damage
  • Mold growth
  • Breakdown of insulation material

To prevent roof damage, you should frequently inspect your roofing and gutters for any signs of wear and tear. When you see any damaged, broken, or missing shingles, immediately replace them. On the other hand, if you’re roofing is already eight to nine years old, you should get it inspected by professionals.

Also, remove any dirt and debris accumulating in your gutters since leaving them may cause water to stagnate. The stagnant water may cause damage to the gutter and your roofing system.

If you’re not confident to do these things, don’t hesitate to consider getting help from roofing contractor office space specialists.

HVAC

Most people in your office will go crazy when your heating venting air conditioning (HVAC) stops working during a scorching summer day or a freezing winter night. And, of course, getting your HVAC repaired is an expensive and time consuming ordeal. 

To ensure that your HVAC won’t just give up on you, be sure to do the following:

  • Check any vent blockages: There are many reasons vents get blocked in offices. Some of them are employees taping them up, relocated pieces of furniture, and dirt accumulation.
  • Inspect filters and thermostats yourself: You need to rely on professionals to ensure that your office’s HVAC is in working order. However, getting yourself familiar with your HVAC and basic and routine checks, like checking your thermostats’ batteries, setting, and wiring, can help you save money by preventing yourself from unnecessarily calling a tech to come over just because you were unaware that a single battery was dead.

Plumbing

Universally, water damage is a costly problem. Aside from expensive repairs and renovations, it can also cause health problems in your office as it can encourage mold growth.

Fortunately, you can prevent water damage from happening by doing these simple steps:

  • Be vigilant of your utility bill: If your water bill increased for no good reason at all, there might be a leak in your plumbing.
  • Perform scheduled ocular inspections: Roaming around the office building can help you find any potential water damage disaster biding its time. Also, be extra observant during winter as it’s common for pipes to freeze during this season, which may lead to burst pipes and flooding.

Appliances

One of the biggest challenges in offices is extending the life of all equipment and appliances. After all, accumulated maintenance, repairs, and replacements overheads can cost a company an arm and leg. Not to mention that discord between management and employees can easily happen once both parties don’t agree on what to do with problematic office equipment, like printers, copiers, and even refrigerators.

Unfortunately, most modern office equipment nowadays has a set lifespan. Since you can’t make your appliances and office machines last forever, what you can do is to at least make them operational until they’re near their end-of-life (EOL).

EOL is a stage in a product’s lifecycle that manufacturers stop producing parts, developing updates, and supporting owners. Most electronic products today have estimate lifespans of 10 years, which often coincides with their EOL.

Here are the steps you can take to prevent unexpected breakdowns of your appliances or unnecessary costly repairs:

  • Keep any documents, trinkets, and items needed for warranties intact.
  • Train users on how to properly use the machines and appliances according to the manual.
  • Set a strict policy about the consumption of food and beverages in the office.
  • Assign point persons who’ll perform periodic basic maintenance.

Floor Coverings

Regardless of the type of floor covering your office is using, it’s one of the most abused parts in your workplace. Replacing them is both a hassle and an expense you don’t want to incur. To ensure that your floor coverings can service you for a long time, do the following: 

  • Check appliances that contain or generate water. Some of the common ones are water dispensers, refrigerators, and dehumidifiers. They may be leaking water that may spread water damage on your floor coverings.
  • Replace iron and plastic caster wheels with rubber ones. However, be sure that you check the specs of the replacement wheels since some of them may break if the load exceeds their limits.

Finally

These are the most common office maintenance problems you can prevent to avoid suffering from business interruption and/or sudden costly repair expenses. In addition to saving money, it can also make the people working in your office happier and the business run smoother.

Looking for an office you do not need to worry about these maintenance issues? Our local reps know the market, know the landlord and know whw takes care of their buildings. Contact us if we can help! No obligation.