Category Archives: Office Space Planning

Not a Big Fan of the Open Office Space Design? Collaboration is Still Possible!

open office space designThere is a clear move toward the open office space design. Facebook has done it; so have other heavy hitters in the high-tech environment. Although the idea of collaboration has been the driving force behind this movement, some business owners have a difficult time giving up privacy to achieve teamwork. Now, they can have their cake and eat it, too.

When Needs for Community and Privacy Collide

There is no doubt that an open office environment encourages collaboration not just between pre-defined work groups but also between different teams. But for the employee who does her or his best work in the confines of an office without the loud din of the communal work space, this environment can be a detriment. This problem becomes particularly evident when you have employees of various age groups on staff. Millennials inevitably do better with the open office concept than Baby Boomers.

Enabling Impromptu Community Work in the Privacy of an Office

Is it possible to find a happy medium between a worker’s need for privacy and the contemporary trend toward a collaborative environment? Yes, it is.

  • Doors. Keep the office concept intact but ensure that doors remain open. In fact, some companies have begun removing doors altogether.
  • Snack lounge. An unused office becomes a snack parlor with beanbag chairs, sofas, a water cooler and plenty of healthy snacks. Not the employee lunchroom, it is a place where folks can come for impromptu meetings.
  • Goal setting. The weekly or monthly team meeting is not an optional exercise. Use it to define the goals that your workers should strive to meet. How they do so is up to them.

When you need to find your next office space that allows for the mixed collaborative and private work space design, contact our experts to help you find just what you are looking for.

4 Office Space Leasing Tips to Make Your Space the Right Space

No Mistakes office space leasing tipsThere are millions of square feet of office space out there, and if you want to find office space that fits your employees’ needs, you might think you’re in for a long search. That isn’t necessarily the case if you know what to look for and how to get it right. When you see office space for rent, follow some simple tips that will save you time and point you toward the space you want.

Here are 4 Office Space Leasing Tips to Consider

1. Look at Maintenance

No matter how sweet a deal seems, if the space in question is poorly maintained, or if it looks good at first but you start noticing little problems like spots of peeling paint in the corner or dirt on walls, you should move on to the next space on your list. Office space needs to be in good shape not only for the safety of your employees, but also because any customers or potential business investors coming to your office might assume the lack of maintenance also reflects a lack of quality or professionalism in your business. One of the tricks the pros use is to take a good look at the bathrooms to get a measure of how well the property is maintained.

2. What Do Your Employees Want?

What your employees want in an office space is just as essential as the price and location. Maybe they want a good balance between communal working spaces like conference rooms and private spaces where they can go and shut out others in order to concentrate. They may work better with lots of natural light, meaning you have to find an office with lots of windows that let lots of light in while being shaded enough to prevent overheating. Or maybe they want to be away from a main road so traffic noise is not a constant companion. If your employees are happy with you office space, the more likely they are to be engaged and more productive.

3. Room to Grow

Not every company has plans to expand. However, it’s a good idea to give yourself at least a little breathing room so that, if you suddenly do find a need to expand a bit, you can do so without creating overcrowded conditions. Look for space that is just a little bigger than you currently need, so you’ll have room to add another person or two if you find it necessary for a project.

4. Get Help

It’s a good idea to have help when you start looking for office space. OfficeFinder can work with you to pinpoint the type of space that would serve you best. Our network of local tenant reps will make sure you see all of the viable options and avoid mistakes. Why spend your valuable time doing all the legwork when you can have a pro by your side and it will not cost you anything? Contact OfficeFinder to arrange for a consultation.

6 Ways Providers Tweak Coworking Office Space

Coworking office spacecoworking office space has been on the rise in recent years. Why? Because they are extremely effective in promoting greater work efficiency, company morale and networking opportunities. If you are looking for ways to improve employee satisfaction and work performance even more, check out these six ways coworking office space providers tweak their spaces.

  1. Athletic Elements: Cities like NYC, Chicago, and LA have introduced coworking office space where people can rent an office space or chair…in a rock-climbing gym. This allows self-employed professionals to get a couple hours of work in, get in a climbing session, return to their laptop, and repeat. If you want to stimulate mental performance, provide your employees with the opportunity to get in some physical exercise. Even if the space provider does not provide it directly, very often you can find a gym or yoga studio nearby.
  2. Working Outdoors: Quite a few coworking office space providers have outdoor spaces, like a terrace or patio, you can use to work. Fresh air and sunshine is an excellent (and free) way to boost work performance and making your employees happier.
  3. Decor: Look for bright, vibrant colors and modern furniture. Usually cubicles are replaced with long tables, coffee tables, and comfy, yet supportive chairs. It will encourage an inclusive environment that promotes brainstorming and idea sharing. You will find colors that stimulate creativity and put employees in a better mood.
  4. Brain Food: A wellness atmosphere is always a great idea. Many spaces offer fruits, teas, and other healthy treats. You could even foot the bill. This is not only a way to gift your employees in little ways, but enhance the way they work and boost their energy levels.
  5. Free Beer and Party: Some coworking office space providers even provide complimentary beer and weekly networking parties with catered food. It is not only a great way to get free beer and good food, but also an opportunity to get to know your neighbors.
  6. Fun and Games: It is what younger employees want. A way to burn off steam during the day or after hours with a quick video game on a HD Monitor, ping pong, or pool. There are usually a wide variety of ways coworking office space providers can help entertain your employees.

Looking for a coworking space? We have lots of options from both large and small space providers. Contact us today to find out more!

Want to see a great example of a Coworking Office Space in Seattle. Below is the WeWork space in the historic Holyoke Building. WeWork does not usually take down a single floor of 15,000 to 20,000 square feet, but more in the neighborhood of 30,000 to 60,000 square feet at a time. They lease all 6 floors of the office space in the Holyoke Building at 1st and Spring Streets in Seattle. Have a look and you will see why their coworking office space is so popular. Don’t miss the basement lounge with he fun and games.


Click Here to view in full screen (recommended)

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Can Successful Office Space Planning Be Achieved On A Budget?

Office Space PlanningResearch has repeatedly shown that the workplace itself can have a significant impact upon workers’ happiness and performance, affecting everything from productivity and morale to absenteeism and turnover. Therefore, working with an office design company to address issues with your office space planning layout can be well worth the investment.

With that being said, many companies do not have the luxury of spending vast amounts of money on their office space planning and design, which begs the question: Can successful office space planning be achieved on a budget? Here are some ways in which the cost can be kept down, without sacrificing quality.

The Open Plan Option

One of the best ways to save money on your office space planning is to opt for an open plan design, or at least include large open plan areas. Doing so cuts down on the number of fixed partitions needed, saving space in the process. This has a knock-on effect, because the amount of space you actually need will be reduced.

In addition to reduced real estate costs, other open plan benefits include the ability to modify the space easily and improvements to employee collaboration. With that said, the open plan is not for everyone and a study by IPSOS found that the 11 percent of workers who were most happy and most engaged had access to greater privacy.

Nevertheless, the open plan is the dominant design in the west, accounting for around 70 percent of all offices, according to the International Facilities Management Association. Moreover, by having an open plan office, with smaller private areas, you can enjoy the benefits while minimizing the negatives.

Putting the Essentials First

In recent years, much has been made of the likes of Uber including sleeping pods and Google including slides in their office designs. However, when operating on a budget, the focus should always be on getting the essentials right. People need comfortable work areas, social spaces and natural light far more than they need novelty items.

Although comfort and function are important considerations, it is generally okay to opt for classic furniture. After all, this can always be upgraded later. Furthermore, you should consider the nature of your business and think about which elements are necessary. Do you need so many meeting rooms? Do you even need a reception?

“Doing away with reception areas is a trend we’re increasingly seeing,” Chris Booth, managing director for the fit-out company Overbury, told Forbes. “If client visits are infrequent, giving away expensive rental space for that purpose is inefficient. If you’ve got clients coming in all the time, maybe you need one; if not, is it essential?”

Flexibility and Remote Work

Another great way to save money and ensure your space planning is delivered on-budget is to prioritize flexibility and try to include areas that have multiple functions. For example, when meeting rooms are not in use, could they double as quiet working spaces? Thinking in terms of flexibility also offers a chance to get really creative.

A great example of creative flexible thinking can be seen in the Yodle, Inc. company headquarters in New York. As part of their office design, they have a very wide flight of stairs. As well as their traditional function of allowing people to move between floors, the stairs are a designated social space, allowing for workplace collaboration.

Finally, while on the subject of flexibility, it may be worth some companies embracing the idea of remote working in order to save space and revitalize the workforce. Contrary to classic fears, Gallup’s State of the Global Workplace report claims that employees who work remotely on occasion are the happiest and most engaged of all.

Guest Author Bio:

Reno is a founder and director of a leading exhibition and office design company Enigma Visual Solutions, specializing in retail designs, interiors, graphic productions, signage systems, office space planning, event branding, conference set design and much more. He specializes in experiential marketing and event productions. He enjoys sharing his thoughts on upcoming marketing ideas and design trends. Feel free to follow him on twitter.

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Minimalist Office Space Design Embraces Open Floor Plans

office space to rentThe intentional sparsity of a minimalist office space design is the direct antithesis of the standard, cluttered work environment that features plenty of hardware, trick gadgets, and ubiquitous gear. Rather than outfitting this office setting with all the expected gadgetry, the business thinks through the actual benefits a furnishing or hardware item offers.

By omitting clutter and avoiding the danger of once again heading down the road to a paper-supported office setup, the preference for open floor plans is a given. How can this office space design benefit your company?

  • Reduce office machines. Some devices are simply redundant. Do you really need a printer if your clients sign papers electronically? What about the fax machine that still lurks in some offices? By eliminating devices that core hardware and software upgrades would render obsolete, you cut down on the space needed to house these gadgets.
  • Streamline inter-departmental collaboration. If one department uses iOS-based applications but another sticks to Android platforms, you foster the use of multiple processes that do not flow. This practice, of course, results in the need for more gadgets, which eats up usable space.
  • House all departments in the same space. Having a workforce that utilizes one open space for all aspects of the operation increases creativity and cuts down on communication misses.

However, remember that the Minimalist Office Space Design of open floor plan has a few challenges as well. Since noise can be a problem, it is crucial to have areas set aside for actual meetings. Moreover, keep a realistic eye on the square footage. Sure, after taking out a few walls and doing away with closed-door offices and cubicles, it looks as though you have plenty of space.

That said, if you choose a space that is too small to house your employees comfortably, you end up with crowded conditions that counteract your hopes of increased productivity. If you are unsure how much space you really need, contact us today for help with the ideal office selection.

4 Ideas to Transform Your Work-Space Into a Place of High Productivity

Here are 4 ideas to transform your work-space into a place of high productivity.Office space is an important part of most people’s work life, as well as some of their home lives. It’s where you get the majority of your work done, so it’s no wonder that office space design is an important part of productivity. When you are comfortable in a space, you tend to get more work done.

4 ideas to transform your work-space into a place of high productivity.

1. Keep a clean desk.

If your desk is messy, chances are you’re going to be more stressed out, and your productivity levels will decrease. Keeping your papers filed away in a drawer, or creating an inbox on your desk will let you know exactly what papers you need to work on without having to search through piles of messy paper.

2. Keep your desktop clear.

Just like having a messy desk, if you have a messy computer desk top, you’re more likely to get frustrated and lose motivation. Create a folder for different subject matter, and create folders within those folders, as a sort of filing system. Don’t let those annoying word documents clutter your desktop again!

3. Find a few desk accessories.

Desk accessories can be the one thing that is the exception to the clutter on your desk. Chose a small vase of flowers, a succulent, or a colorful mug. Anything that you are able to look at and smile. Personalize your work space. If you feel more at home, you’re likely to get far more done in a day than you would being in an impersonal cubicle.

4. Keep office furniture to a minimum.

Having a cluttered space or having too many different colors can really draw your attention in multiple directions. Combat this by sticking to neutral furniture, and only a few essential pieces such as your desk, chair, and a couple of chairs for guests.

Implementing these ideas can help you transform your work-space Into a place of high productivity, creating a better, and more productive work-space for yourself. If you need office space, we’d be happy to help at no cost to you. Please feel free to contact us.

Worried About Security? 3 Office Space Leasing Tips You Can Implement Inexpensively

Security Office Space Leasing TipsThe majority of businesses in need of new office space focus on build-out allowances or ample parking for staff members and clients. That said, some companies have an added requirement: security. Office space leasing tips for law firms with unpopular clients, or other businesses that cater to a controversial clientele, focus on personal as well as corporate security measures. Even if your company typically does not have these problems, there are a few things you can do that won’t cost an arm and a leg that will improve security.

3 Office Space Leasing Tips You Can Implement Inexpensively

  1. Door and window safety checks. Undergoing this procedure is good advice for any business. Protect your company’s computers and office equipment from theft by retrofitting – if needed – doors. Add high-security locks, sheet steel, and electronic access panels. Re-key the office as soon as you move in or if a key is lost. If there are restrooms on your office’s floor, insist on having them locked with your company’s personnel being the only ones to have keys.
  2. Install a panic button. Your lobby is the weak spot in the setup. If your clientele is made up of controversial public figures or notorious criminals, it is not unusual to see members of the media visiting your reception area to ask for interviews or comments. Although your receptionist should be well-trained to handle these inquiries, have a panic button installed that signals the need for assistance. This situation may occur when protesters will not leave the premises when asked or threaten your staff members.
  3. Lights and cameras. Know what goes on outside of your building at all times. Usually, camera feeds lead to a guard’s desk inside the building’s lobby. Stop by on your way out to see whether anyone might be waiting for you or your clients.

By the way, these office space leasing tips not only assist law firms in need of heightened security, but they can also help with the prevention of workplace violence. If you are looking for secure office space, contact us today to learn more about how we can help at no cost to you.

Good Workplace Strategies Include Effective Communication Methods

Third Place WorkingIn order to keep your employees engaged and productive on a day to day basis, you need to implement good workplace strategies and being a good communicator is critical. Communication with your employees helps you remain in control while understanding any issues that your employees face. Here are some tips on how you can improve communication methods within your workplace.

Be A Good Listener

Communication is a two-way street: it isn’t about just one person doing all the talking. To be a good communicator, you must not only talk, but listen as well. One of the biggest mistakes people make is not listening to someone else as they’re talking. This is where information is not effectively communicated. Keeping your ears open and attentive to the speaker is key.

Know Your Audience

Do you take notice as to what communication methods work best with certain people? For example, you may find people don’t reply to emails, but are quick to provide you the information you’re looking for when you meet them in the hallway. Some people also like materials printed on paper, instead of looking at attached documents in an email. Understanding how people like to best receive certain types of communication is key.

Don’t Assume, Get Clarification if Needed

Sometimes words don’t come out as we intend them to, both in writing and in person. Sometimes negative situations are created from incorrect assumptions, and we find ourselves assuming a tone when there is none. If you need clarification, ask someone face to face to avoid making something out of nothing.

For more information finding office space that will help on good communication as one of your workplace strategies, contact us.

Agile Office Space For Generation Z

Generation Z agile office space needsMove over, Millennials, Generation Z is here, and its needs an agile office space. Termed Post-Millennials, Plurals or simply Gen Z, these workers were born in the late 1990s. What makes this generation tick and how can you customize a workplace to suit its future needs?

An Extension of the Millennial Mindset (with economic improvements)

More so than Millennials, Gen Z has grown up amidst the implementation of revolutionary social changes. That said, they have also grown up in the aftermath of September 11 and during the Great Recession. Business Insider defines this group as being “more entrepreneurial” than Generation Y. In short, when members of this group begin entering the workforce as your employees, the agile workplace you are implementing now for Millennials will find continued and expanded use.

Office Setups You Can Put in Place Now

Making your workplace attractive to this group of employees with a business-minded attitude does not have to be difficult.

  • Increase square footage per worker. This is not a group that thrives in cubicles. Allocate personal space that allows for distance from others when desired.
  • Provide flexibility. Shared and collaborative work spaces will become more important and more common. Teams connect informally in these settings.
  • Create visual flow. Chopping up the office into sections will be considered outdated. Instead, allow your office space to naturally flow from shared work spaces to private desks.
  • Being adaptable counts. Modular furniture, movable walls and seating groups that you can change and rearrange become standard in a few years.

Find the right space now to create the agile office space of tomorrow. Working with an office-leasing broker who understands the local market is a big plus. Contact us today to find out what this type of professional can do for you. Their services are FREE to you. It is a no lose proposition!

Avoiding Office Leasing Mistakes

Office Leasing Mistakes OopsWith so many varied options for leasing office space, it can seem insurmountable to find just the right spot to meet your needs as well as those of your business!  However, a few simple steps can help you in avoiding office leasing mistakes and find the best office option for you and your employees so that everyone feels welcome, productive and happy. Here are 3 suggestions that will make a big difference in avoiding office leasing mistakes for you in your search for office space.

  1. Try using a broker instead of “going out on your own”.  Many smaller businesses attempt to seek future office space by way of classified ads, online postings, or even Craigslist.  Obviously, this can have negative consequences for numerous reasons, not least of which can include fraudulent rentals or misrepresented properties.  Hence, using a office space referral service or agent can prevent these problems before they begin. For brokers, there is no cost to you for their services.
  2. Plan for what is needed beforehand.  How much space is truly needed now and in 3 years?  How many employees do you have?  What kind of layout do you want? How many clients visit your office for in-person service?  Do you have conferences on premise, and if so, how many people generally attend them?  How much parking is available, and is it enough for employees as well as any visitors you might anticipate?  Giving thought to these scenarios can help you effectively predict not only how large or small of an office is necessary for your firm, but can also help you remain within budgetary constraints.
  3. Think ahead!  Much like apartment rentals, individuals or companies will oftentimes leave renewals or potential moves to the very last minute, which can severely limit their options for negotiating new leases in their existing offices or finding desirable new locations.  By preparing a few months ahead, you will then have enough time to weigh all your options, check in with your office space rental agent, negotiate a lease or a move, and keep your employees informed.  This approach is a win-win for everyone and helps to avoid unneeded stress!

Keeping things simple is a great way to go when considering new office space.  To help streamline your search for the perfect go-to place for your firm, contact us today to assist in finding your office oasis and  Avoiding Office Leasing Mistakes!