Over 400,000 musculoskeletal injuries occur annually among American office workers, as per a report by the Occupational Safety and Health Administration (OSHA). Ergonomics-related injuries, including back, neck, and repetitive strain disorders, cost U.S. businesses at least $17 billion per year, with total indirect costs potentially surpassing $250 billion. The good news is that workstation improvements and posture-based training can reduce musculoskeletal problems by up to 48%, while also boosting productivity by over 20%. Organizations can ensure workspaces are ergonomically sound by adopting strategies that promote employee wellness.
Ergonomics Training Is Vital
The first step toward a more ergonomically sound office involves training workers on matters such as improved posture. One trial conducted in Turkey showed that ergonomics training significantly improved workers’ posture and reduced their scores on ROSA (Rapid Office Strain Assessment) and RULA (Rapid Upper Limb Assessment). It also decreased neck and upper extremity discomfort. Another Iranian study found that ergonomics training reduced discomfort in the neck, shoulders, and wrists, which is good news given that carpal tunnel (CT) syndrome is prevalent worldwide. In fact, studies show that between 20% and 25% of office workers who utilize computers extensively experience CT syndrome symptoms. There are efficient interventions for this condition, including CT release surgery, which loosens ligaments and reduces pressure on underlying tissue. However, it is vital to take preventive measures to avoid pain and discomfort.
Investing in Ergonomic Equipment
Organizations that prioritize employee well-being understand that ergonomics isn’t just a perk — it’s a strategic investment in productivity, retention, and long-term health. By equipping workspaces with tools designed to reduce musculoskeletal strain, companies signal a deeper commitment to comfort and performance. For example, studies have shown that keyboards with a 12º opening angle, a 14º gable angle, and zero slope promote the most neutral wrist-forearm posture among six tested designs, minimizing the risk of repetitive strain injuries. Similarly, elevating the mouse height or angling its top surface can significantly improve wrist alignment, reducing fatigue during extended use.
Beyond peripherals, many forward-thinking companies are adopting height-adjustable standing desks, which empower employees to shift between sitting and standing throughout the day. This flexibility not only supports spinal health but also boosts circulation and energy levels. Pairing these setups with anti-fatigue mats or footrests can further enhance comfort and reduce lower limb pressure.
But ergonomic investment isn’t limited to furniture — it’s also about fostering movement-friendly culture. Encouraging employees to take short breaks every hour to stretch, walk, or change posture helps counteract the effects of prolonged sitting. Some organizations even integrate wellness prompts, walking meetings, or stretch zones into their office design. These small shifts can lead to big gains in focus, morale, and overall workplace satisfaction.
Positioning Matters
It is essential to ensure that equipment is positioned optimally. For instance, international ergonomic standards like NEN EN 527 and NPR 1813 indicate that the ideal desk height for most adults ranges between 72 and 76 cm when seated and 95 to 100 cm for standing desks. Chairs should be adjusted so that workers’ feet rest flat on the floor and their knees form a 90–100° angle, with their thighs parallel to the ground and their arms relaxed at their sides. When wrists rest on the keyboard, elbows should remain close to the body and bent at roughly 90–120°. Finally, computer monitors should be positioned about an arm’s length away, with the top of the screen at or slightly below eye level, to maintain good neck posture. Screens should be tilted back between 10º and 20º, depending on lighting and reflection conditions.
Organizations wishing to improve workspace ergonomics need to invest in training and ergonomic equipment. All equipment must be positioned at the proper distances and angles to reduce strain. It is also vital to encourage staff to take frequent breaks, since prolonged computer use without breaks can increase the risk of discomfort and injury.
