In the U.S., around 22% of the U.S. workforce, or 36.2 million people, are working remotely in 2025, according to We Work Remotely. The 35-44 age group has the highest percentage of remote workers, according to Backlinko.
Working from home has many benefits, but it can also come with extra costs—like internet, electricity, or office supplies. Many remote employees wonder if their employer should cover these expenses.
However, remote work compensation can vary depending on the state, your work agreement, and company policies.
If you know your legal rights, you can figure out what your employer has to pay for and what you may need to do on your own. This way, you can work without worrying about paying too much.
Understanding Expense Reimbursement Laws
As a remote worker, you should know your rights regarding reimbursement for expenses incurred while doing a job. If you know this, it gives you more confidence in your job.
Employers have to reimburse their employees for any expenses incurred due to necessity while on the job in many states. This includes supplies for the home office, internet service payments, and travel expenses for work.
Refer to your staff handbook and the local laws, since they would differ from one place to another. The HR department, among others, can provide you with a list of costs eligible for reimbursement.
Knowing what it says provides you strength and companionship with those remote workers who have gone through similar things. You deserve to be reimbursed for expenses imperative to your productivity and success.
Common Expenses Eligible for Reimbursement
Knowing what can be reimbursed gives a significant edge to your remote experience, as such expenses tend to pile up fast. Some of the common reimbursable expenses include supplies for a home office, such as printers, paper, and ink, which assist in productivity.
In case you’re using your internet for official purposes, part of that bill would also be eligible. So would any software subscriptions or tools purchased for work. Travel expenses while attending work-related meetings or conferences will also count; a bit here and a little there will start to add up.
Equipment upgrades—most likely a new laptop or even a monitor—would count as reimbursable expenses. Knowing such things will provide you with courage and support in your work.
Employer Obligations and Responsibilities
Knowing what expenses can be reimbursed is vital, but so is knowing your employer’s obligations to remote workers. The employer must have a clear and precise scheme of expense reimbursement.
And mostly, such requests should be processed in time, so you will not be waiting to recuperate the already spent money. They must also maintain open communication to clear any doubts or inquiries regarding the reimbursement.
As a business owner, you focus on the health and growth of your business, including fully complying with employment laws. Full compliance with labor laws not only helps your employees but also can protect you from future liability, says employment lawyer Christopher Engels.
Employers must adhere to local expense reimbursement regulations to ensure fair treatment for you. By doing that, they are creating a friendly environment where you would be made to feel valued and respected and belong to the team in the long run.
Employee Rights and Protections
Your rights and protections as remote workers involve various laws surrounding a fair and equitable working environment. You are supposed to be respected and treated with dignity, no matter in what place. You should receive reimbursements for work costs such as equipment, internet, and any supplies required.
It is important to know that your employer cannot discriminate against you because you are a remote employee. Raise concerns regarding working conditions in confidence as necessary without fearing retaliation.
You are also entitled to well-thought-out communication on company policies and benefits. Knowledge of these rights will instill a sense of belonging and empowerment, which is what makes working at home enjoyable. You are not merely an employee but part of a team.
Managing Disputes Over Expense Reimbursement
Even when you know your rights, disputes over expense reimbursement can easily arise for remote employees. When disagreements arise, you should start by collecting any relevant documentation—receipts, emails, and your company’s expense policy. This provides further support for your case.
Lay out your concerns to your supervisor or HR. A reasonable conversation tends to clear up any misunderstandings. If the issue remains unresolved, you should consider initiating a grievance through the company’s formal channels.
You are not alone; many employees have similar experiences. Connecting with others who’ve dealt with these disputes may yield some support and help you with information.
Defending your rights fosters an environment of respect and appreciation for all.
