Ask any finance leader what slows their company down in 2025, and you’ll hear the same story — too many tools, too many approvals, and not enough visibility.
When payments, cards, and reimbursements all live in separate systems, finance teams spend more time reconciling than actually managing cash flow.

That’s where modern spend management software makes the difference. The right platform replaces endless spreadsheets and after-the-fact reviews with real-time tracking, automated policies, and instant visibility into every transaction — across teams, countries, and currencies.

Among the platforms leading this change, Brex has become a top choice for businesses that need speed, control, and clarity in one place.

Let’s break down what the best spend management software in 2025 looks like — and how Brex sets the standard.

What Makes the Best Spend Management Software in 2025

The best spend management software goes beyond approving expenses — it gives finance teams complete visibility and control over how company money is spent. In 2025, businesses expect their platforms to do far more than log receipts.

Key features that define top-tier spend management systems today include:

• Real-time tracking and reporting: Finance leaders should see spend as it happens, not weeks later.
  
• Automated expense management: AI should categorize, match, and reconcile expenses without manual work.
  
• Multi-currency and multi-entity support: As global teams grow, software must handle multiple currencies, subsidiaries, and compliance rules.
  
• Integrated policy enforcement: The ability to apply company rules automatically at the point of spend — not after the fact.
  
• Scalable reimbursements: Employees worldwide should be paid back fast, in their local currency.
  
• ERP integrations: Sync seamlessly with QuickBooks, Xero, or NetSuite for accurate books and faster closings.

In short, the best spend management software for businesses in 2025 doesn’t just track expenses — it connects every corner of company spend into one intelligent, automated system. And,  among the few platforms that deliver all of these capabilities at scale, Brex has become the clear benchmark for what modern spend management should look like.

Why Brex Leads: Brex Spend Management Features & USPs

Brex is more than an expense tool — it’s a global spend management platform that merges corporate cards, reimbursements, bill pay, and travel into a single automated workflow. Here’s why Brex continues to lead the market for modern businesses:

• Unified Global Dashboard

Brex gives finance teams real-time visibility into every dollar spent — across cards, departments, and entities. Its unified dashboard supports multi-entity spend management and lets CFOs set policies, approve transactions, and monitor budgets live from one place.

Whether managing five employees or five subsidiaries, Brex centralizes every spend source — making it one of the best global spend management platforms in 2025.

• AI-Driven Expense Automation

Manual expense reports are gone. Brex automates expense capture, categorization, and reconciliation through AI-powered spend management automation. Employees upload receipts once; the system matches them instantly — no chasing or data entry. This saves finance teams hours each month while keeping books audit-ready.

• Multi-Entity and Multi-Currency Support

Built for global operations, Brex supports 200+ countries and 60+ currencies. Its multi-currency reimbursement system automatically delivers payments to employees’ local accounts — without conversion fees or delays.

This makes Brex the top spend management software for international businesses scaling across markets.

• Built-In Policy and Spend Controls

Finance leaders can set granular rules by merchant, department, or expense category, embedding them into every payment method — from cards to wires — for instant, automatic compliance. Every transaction follows policy before the money leaves your account, giving finance teams proactive control instead of reactive review.

• Fast Global Reimbursements

Brex makes it easy to reimburse employees around the world with instant payments in their local currencies and no fees. It offers a quick and straightforward process, making it a top choice for global teams. You can reimburse employees directly to their bank accounts in over 70 countries. Subsidiaries can also make payments from their own local bank accounts, which simplifies bookkeeping. Enjoy unlimited reimbursements with no fees for each transaction.

• Continuous Accounting Sync

Brex connects directly with QuickBooks, Xero, and NetSuite, syncing transactions automatically to your general ledger. No manual GL coding or categorization required. Finance teams can close books faster with automated accounting integration built right into the spend platform.

• Enterprise-Grade Security and Fraud Prevention

Security is built into every transaction. With custom approval workflows, role-based access, and multi-factor authentication, Brex protects data from end to end. It leverages Mastercard’s fraud monitoring and Brex’s own safeguards to keep every global transaction secure.

• 5-Star Mobile App and 24/7 Support

Brex’s mobile app — rated 5.0 on iOS and 4.8 on Android — lets founders and finance leaders issue cards, review expenses, and approve reimbursements on the go. Round-the-clock live chat and phone support ensure immediate help — a rare advantage over legacy systems.

Case Study — Ellipsis AI (AI Content Infrastructure Company)

Before Brex, Ellipsis AI’s small finance team spent hours every week reconciling receipts, chasing approvals, and updating spreadsheets by hand. The process slowed operations and diverted focus from product innovation and customer growth.

After implementing Brex Spend Management, the company streamlined every financial task — from expense submission to reimbursement — inside one automated dashboard. Tasks that once took hours now take minutes, with complete real-time visibility across departments and transactions.

As a result, Ellipsis AI achieved a 92 percent reduction in time spent on financial administration, freeing nearly two hours every week for its team to focus on building new features and acquiring customers.

The collaboration between the two companies has also evolved into a broader ecosystem partnership. Through the Brex Partner Perks marketplace, Ellipsis extends its own developer-focused tools free for the first year to Brex customers — a program that helped attract over a dozen new users within its first month and strengthened Brex’s network of startup partners.

“I used to spend 2 hours a week on expenses, now it’s 10 minutes with Brex. It just works.”
— Hunter Brooks, CEO at Ellipsis AI

You can explore more verified success stories like this on the official Brex Customer Case Studies page.

Customer Reviews (From G2)

Brex currently holds an average G2 rating of 4.8/5 from over 1,400 verified reviews, with praise for its ease of use, integration depth, and accuracy.

Brex vs Other Spend Management Platforms: Which Software Delivers the Most Value?

Let’s look at how Brex stacks up against the typical capabilities and limitations of other spend management software in 2025.

Because of these consistent gaps, Brex stands out as the best spend management software for global businesses that want full financial visibility, automated control, and fast decision-making. It’s an AI-powered spend management system that helps companies save time, minimize financial risk, and scale confidently across markets with real-time spend visibility and policy enforcement built in.

Conclusion

As finance teams face increasing complexity in 2025, the need for intelligent, scalable spend management software has never been greater. Brex simplifies the entire financial workflow — from payments to reimbursements — while giving leaders full visibility and control across global teams.

By combining AI automation, multi-currency capabilities, and enterprise-level security, Brex has earned its place as the #1 spend management software for businesses in 2025. For companies looking to move faster, spend smarter, and operate globally without friction, Brex is the platform that delivers.