Category Archives: Flexible Workspace

What Millennials Appreciate About Coworking Spaces

millennials in coworking spacesCoworking spaces can be very socially engaging, educational and informative if we choose the right environment. Millennials are looking for work environments that engage them at all these levels with little or no cost to them. Historically, as a group, millennials are the generation to have emerged from college with the greatest debt to date. So let’s talk about what millennials want their work environment to look like.

Social Engagement

Millennials are prepared to work, work hard, and they want to be engaged at work. This doesn’t mean that every minute of the day needs to be a new learning experience but feeling connected to what they do. Often that connection comes in the form of external engagement like taking part in local, national or global responsibility projects. This is hard to do if you have a small company but coworking spaces offer the ability to connect with others in your work space to feel the sense of community and connection. These type of social action programs are often offered by the managers of the coworking space or maybe by one of the companies working there. So look for a space or ask about if this is a priority for the space you are considering.

Ongoing Education

Millennials are lifelong learners. Whether it is online through places like Udemy or in the office through continuing education programs, coworking spaces can offer small companies the ability to ban together to gain greater access to educational resources they may not get alone. In some cases, the coworking spaces may provide the opportunity for its tenants for a discounted fee or free of charge depending on the seminar.

Staying Informed

Staying aware and informed of changes in the economy, your field or maybe a field that the millennial is considering entering. Coworking spaces bring engaging speakers and presenters to the office to create a more aware workforce of the changes happening. This is such an important part of one’s desire to grow and learn. Ask if the coworking space you are considering brings in local speakers or if it provides a platform to learn from office mates.

Coworking spaces offer millennials the chance to stay or become engaged in social action issues, keep up their education for little to no cost and remain informed about their knowledge space. Providing these benefits help millennials feel fulfilled and coworking spaces can offer these benefits.

Contact us for more information on finding the right office space for your business.

Top Tips For Making Your Office Friendly For Those With Reduced Mobility

Mobility ScooterIf you’re starting up a business, moving or looking to make renovations to an existing office, then taking into account employees and visitors with reduced mobility is imperative. Creating a diverse and encompassing workplace will not only help to tackle any problems with inaccessible access in the future, but it may also help to widen your hiring opportunities. Creating an accessible office isn’t as costly as it may initially seem, and here, we’re providing you with top tips to help make your office friendly for those with reduced mobility.

Corridors & Pathways

One of the key areas in the office that can create a barrier for those with reduced mobility is the corridors. If these are cluttered with cupboards or boxes, then the corridors may seem narrower than they actually are. As a result, those who rely on the use of a mobility scooter or a wheelchair, no matter the size, may be unable to navigate their way through seamlessly. Simply decluttering your hallways, corridors and outdoor pathways can help to ensure that your office is much friendlier for those with reduced mobility. In some cases, you may consider renovating your office corridors in order to widen them, or create alternative wheelchair-accessible routes to accommodate those with reduced mobility.

Ramps & Front-Door Accessibility

A big consideration for businesses is the accessibility of their front door. Ramps, mobility scooter routes and automatic doors may all need to be installed, or renovated, in order to accommodate those with reduced mobility appropriately. Ramps are often an affordable option, but these tend to be temporary, unless concrete alternatives are put in place to act as a ramp. In addition to this, you may want to consider separate routes to the building for mobility scooters in particular, as these may be deemed to be a hazard to pedestrians. Numerous hospitals and other public buildings tend to class bikes and mobility scooters as a similar vehicle and therefore, have a bike/mobility scooter route to help ensure the safety and ease of navigation of everybody entering and exiting the building. Automatic doors may also be a consideration that your business may implement, due to the ease of access they provide when entering and exiting a building.

Allow Work Day Modifications

This is particularly important for businesses who have hired employees who have a disability. In order to make the workplace friendlier, some businesses may require the work day to be modified, in order to allow for frequent breaks, flexible starting times and in some cases, the opportunity to work from home from time to time. While this isn’t always a necessity, and sometimes it may not even be a practical possibility, if there are some ways in which your business is able to better accommodate the needs of their disabled employees (whether they are have reduced mobility, or a visual or hearing impairment), then they should be a key consideration.

Understanding the needs of visitors with reduced mobility, and accurately accommodating for those needs can often be key for business success. Whether you’re looking to widen your corridors, install ramps at the building entrance or reinstate a neglected lift, there are plenty of options that you can consider when it comes to making your office friendly for those with reduced mobility.

If you need help finding office space that is friendly for your reduced Mobility employees, contact us.

Coworking Perks People Love: Workplace Strategies to Improve Productivity

coworkingOne of the best things about having office space in a coworking environment is that it offers employees a chance to socialize and meet people beyond their own workplace. Happier employees are excited to come to work. Here are a few tips to keep your employees happy and help increase their productivity in at work.

Encourage Participation in Workplace Learning Activities.

Coworking spaces offer tenants opportunities like lunch and learns and happy hour discussions. These are “free” sessions for your employees to attend and broaden their knowledge of a particular subject. In some cases, these opportunities could help them do their own work and make them a more productive member of the team.

Participate in Workplace Social Activities.

If your coworking space does not already offer its tenants a chance to join a team like kickball or have regular ping pong tournaments, see if you can work with the managers to organize one. Exercise is a great mood lifter and helps the brain with memory and learning.

Suggest Working in Common Areas.

As human beings, we crave social interaction. Coworking spaces offer employees the chance to meet new people in the common areas or engage in discussions that aren’t related to work. Offering your employees a moment to step outside their everyday work routine provides time to recharge their batteries.

All of these strategies are inherent perks when you lease in a coworking environment. Look for these types of amenities when you look for new office space and your employees will appreciate it. Contact us for more information on how we can help find the right workplace for you and your company.

How A Coworking Office Can Be A Major Boost To Your Company

coworking office spaceIs your business struggling to keep up with its competitors or are you looking for a way to stand out in a crowded field? Then consider a coworking office space. This surprising concept has spread wildly across the business world and it may inspire your company to greater heights.

What is A Coworking Office?

These intriguing new work ideas are based on the idea of sharing working areas with other people and businesses. You can rent these places out and will work beside and along with other people. It is a fairly novel concept and one that many people are arguing for and against. We believe it will seriously improve your business by offering you a variety of benefits.

The Benefits of Coworking Office For Your Business

When you invest in a coworking office, you receive many great benefits, including:

  • Improved interaction between your coworkers
  • New interactions with potential partners and business associates
  • Boosted performance caused by focusing on boosted capacities
  • Stronger trust between your coworkers and other companies
  • Better grasp of how your coworkers work and obtain their goals

These many benefits are a big part of why coworking spaces are such a wise investment. However, there are a few negatives that should be discussed. The most problematic of these is knowledge leakage.

The Risk Of Knowledge Leakage

While coworking spaces allow you to meet new people and new potential partners, they also cause the possibility of knowledge leakage. Think of this problem of a potential loss as a business advantage. For example, let’s say your company has information that could help it outperform its competitors.

Unfortunately, this information is found by somebody sharing office space with you, and they use it instead. While these instances are very rare in most coworking spaces, it is important to acknowledge the fact that they could happen.

If you are interested in learning more about finding a coworking office, please don’t hesitate to contact us today.

Evaluating the Pros and Cons of Coworking Office Space

Coworking office spaceDeciding to rent coworking office space is a big decision. It is one that should not be made lightly. Whether you are moving from a traditional space or just starting out, it is important to determine the pros and cons of working in this new office configuration. Here are a few of those pros and cons to help you get started.

Coworking Office Space Pros

1) Great opportunity for networking. Take advantage of the events that coworking spaces provide like happy hours, learning seminars and impromptu gatherings. It’s a chance to meet those around you and possible future clients.

2) Take note of what is included. Coworking spaces provide a variety of services that could save you money over time like cleaning, Monday morning breakfasts, snacks and coffee. Many spaces come fully or partially furnished, a big expense for anyone starting out.

3) Variety of spaces inspires creativity. Sitting in the same space, staring at your screen can become monotonous. Take advantage of the variety of venues to work together with your team, find private space or hold meetings.

Coworking Office Space Cons

1) Beware of distractions. With all the great amenities being offered to you and your staff, you’ll need to set ground rules. It’s very easy to want to do all your work in the common areas but you’ll need to evaluate if that is the model you want for your business.

2) Isolation. If you choose not be part of the networking events, you could feel isolated even with people around you. Make a conscious effort to be a part of some of the organized activities.

3) Poaching. With so many companies co-located together, chances are that there are other companies who do similar work to your company in your space. To help avoid the possibility that one of your employees will leave to join another company, include a no compete clause in your hiring process.

Moving to a coworking space is both exciting and scary. There is always a bit of a fear of the unknown. Contact us to help you navigate the next stage of your company’s business.

3 Workplace Strategies That Will Boost Productivity And Morale

boost productivityFor some business owners, blending workplace productivity with morale can seem like something of a balancing act. But this doesn’t have to be the case when you employ workplace strategies that prioritize both. In this post, we will examine three key workplace strategies that will help you boost productivity and morale in the office.

  1. Set up Spaces to Disconnect: With technology and social connection dominating not only our personal lives, but our work, it is becoming increasingly harder to step away from the online connectivity. However, if you want to place more emphasis on empowering the natural creative talents of your employees, you’ll need to set up an area where your team can disconnect. Have an internet-free zone somewhere in the office. Dedicate this space to natural production of creative ideas where inspiration won’t be interrupted by the internet.
  2. Keep Placing Emphasis on Flexible Work Areas: Although we have seen a recent push in workplace flexibility, it’s important to continuously re-introduce it to your team. Don’t let these flexible spaces be underutilized. Part of the reason some companies might struggle to utilize these spaces more often is because employees don’t know how. If many workers have been used to the cubicle setup for decades, it can be difficult to break that habit. Continue to reiterate the availability of unassigned work spaces and encourage your employees to use them.
  3. Prioritize Coworking: Coworking is not just for the creative freelancer. If you are employing co-working tactics in your company, embrace this mode of working and celebrate the benefits of it. Continue to evolve your coworking strategy to build both flexibility and stronger relationships among your talented employees. Offer an agile workplace with flexibility to meet your needs and boost productivity and morale among your employees.

For more info of getting help with your office space needs, contact us today.

4 Reasons Why Your Company Should Invest in an Agile Office

The success of any 21st century business can be distilled down to three key factors: people, place, and technology. However, while many companies put a great deal of effort into hiring the best people and then equipping them with the latest tech, the environment in which they work usually receives less attention.

At XSolve, we use agile office methodology to drive highly successful software development projects, emphasizing collaboration, self-organization and accountability. Recently, we completely changed the design of our workplace with agile in mind and that experience has brought home the amazing benefits that come from paying attention to ‘place’.

  1. Easier and better communication

Communication is the difference between a group of individuals and a real team. Transparency and communication are often linked terms and we found that our communication benefited when we took ‘transparency’ literally.

Getting rid of cubicles and walls, opening up the space, using glass paneling, getting managers out of those corner offices, and transmitting important data via easy-to-see display screens… all made our environment more transparent and we found that when people can simply look up and see their colleagues they are much, much more likely to communicate with them.

  1. Enhanced collaboration

Collaboration is key. The good news is in the 21st century we are much more inclined to collaborate. Social media is a significant enabler, encouraging wide-ranging communities by providing a flexible space beyond traditional boundaries of country and culture. The same thing happens in your office when you create new opportunities for people to meet and exchange knowledge outside of the interactions that their specific roles demand. We created a ‘work anywhere’, plug-n-play office with standardized workstations and disrupted the ergonomics by reducing the number of natural meetings points (water coolers, coffee machines, printers) and creating less predictable spontaneous gatherings. Having a dedicated café space also boosted our level of unplanned conversations and problem-solving.

  1. Counter-intuitive efficiency

The right design boosts overall company efficiency but often not in the ways you might imagine. You might think locating the bathrooms so that people have to walk through the main office space past the café and kitchen to reach them is inefficient. But the chance meetings on that short walk more than repaid the slightly longer journey.

We were inspired by the example of the Norwegian telecom company Telenor. They ditched hundreds of coffee machines, forcing staff to go to the cafeteria for a cup of joe. The result? More communication and collaboration and a better information flow, all leading to a 20% increase in profits!

  1. Fun!

Research shows that creating a fun environment for people improves mood, boost problem-solving, and increases the quality of the work done. We upped the fun factor by creating a variety of spaces, including chaos rooms for noisy play, silence rooms for contemplation, outdoor spaces for a literal breath of fresh air, and the café as our social hub. Each offers a different working experience to match individual moods and as a result encourages a more relaxed (and productive) frame of mind.

A team’s success is greatly influenced by where it works and having an agile office that is designed to make working together a pleasurable experience actually pushes that team to work in a more agile way, achieving better quality results more efficiently. To reiterate, at XSolve we have experienced the above benefits to an incredible degree, simply by treating place as important as people and technology.

Guest post by Piotr Majchrzak is CEO at XSolve – software development company

All images:  Janina Tyńska/ XSolve and Chilid

Three Reasons Renting Coworking Office Space Might be For You

Coworking office spaceCoworking is a growing trend. According to a recent article for small business CEOs, an estimated 3.8 million people will be using coworking spaces by 2020. While the numbers are not quite that high yet, there are many reasons that people decide to use coworking spaces rather than renting more traditional office space.

1. The Flexibility

When renting a traditional office space, you are locked into a contract. You have to rent the space for a specific amount of time, whether it is six months, a year, or something else. With coworking, you can rent the space for as long or as short as you need. Even if you only need the space for a day or if you need the space randomly throughout the month, you do not need to pay for it when you are not using it. Plus, you can get the space that you need. Whether you simply need a desk in the corner, or you need a larger office area, you can rent the space that you need. As you need more space, you can rent a larger area.

2. The Details

When it comes to renting a traditional office space, you need to worry about supplies for the office, paying for the Internet, and other office-related details. When renting a coworking space, you simply bring your laptop and other supplies that you will need for the day, and you work. Then you can go home at the end of the day, allowing someone else to worry about the other details of the office.

3. Productivity

Coworking spaces are great places to network and connect with others who are in a similar situation. According to a study conducted earlier this year, one-third of people reported increased income since they started coworking, and over 60 percent anticipate increased income. Seventy-four percent said they were more productive. Eighty-six percent said they have a larger business network, and 93 percent reported a bigger social network.

If you are interested in learning more about coworking, contact us. We can help you find an office space to fit your needs.

What Makes or Breaks a Coworking Space?

Millenials meeting in coworking spaceWhat is considered the work environment has changed dramatically over the last decade. What used to be an image of dark cubicles and office spaces has gone through a lot of changes in order to help employees become happier, more productive, and to grant them more flexibility. In recent years, there has been a variety of new approaches developed in companies and their office spaces. Things like open spaces, brainstorming rooms, games rooms, and community kitchens have all been adopted as a means to make the office a more enjoyable place.

One of the more recent contributions to more modern office spaces is that of Coworking Spaces. These buildings, rooms, and offices serve to provide employees with spacious, open areas to work, often without any employees of the same company. It is essentially a style of work that invites employees from all different businesses to share a working space outside of their home or office base.

Benefits of a Coworking Space


Coworking Spaces are an ideal location to grow an employee’s network, both professionally and personally. Not only is it easy to meet like-minded people in Coworking Spaces, but you also get to meet people who are in a wide variety of different industries.

This can mean making very valuable connections for both parties, who might be seeking out other services or who are interested in expanding their knowledge of other industries. Networking is often the key to a company’s success, and Coworking Spaces are an ideal place to expand your connections and grow your business.


Although not everyone utilizes Coworking Spaces to connect, one of the great benefits of these locations is that you can bounce ideas off of all kinds of different people. Although it may seem counter-productive, it can be quite helpful to get some ideas and feedback from people who are in other sectors or businesses.

One worker may see other sides of an idea or concept that you never considered before, simply because they work in a different field. It can be really helpful to get non-biased, helpful feedback from those who are looking for the same.

New Clientele

Coworking Spaces are not job fairs, but it is common for workers to find and hire or be hired by others for their services. The aspect of meeting people in person in a Coworking Space is often what makes this kind of connection so plausible; individuals looking for specific skill sets may just find exactly what they’re looking for in someone who appears to have all of the tools they need in the same space.

Motivating Space

Working from the same office space every day can be dull, and working from home can sometimes mean a lot of procrastination. Taking your efforts to a Coworking Space can often give you a new, refreshing space to recapture your productivity and create new ideas.

These spaces are often filled with like-minded individuals who are also on deadlines, working on projects, or looking for some motivation. It can often be very beneficial to surround yourself with other individuals like yourself who want to push themselves to work harder and to make a difference in their respective fields.

What Makes a good Coworking Space?

Millenials working in coworking space

A Decided Market

Opening your doors to anyone and everyone can become a problem very quickly. When individuals come looking for a Coworking Space, they likely have specific values, goals, and preferences that will need to be met before they choose a space. Opening a space without any direction, culture, or common goals can often make the space confusing and more of a free-for-all.

Not everyone is interested in a loud office space, while others need constant brainstorming, motivation, and music. Deciding what your space will offer and who you are marketing to will help all of these workers decide whether your space is right for them. Make your market clear and consider reviewing applications if the interest is high.

A Great Location

Setting up shop in the middle of nowhere isn’t going to benefit anyone. Coworking Spaces need to be extremely accessible, considering people will be traveling from various locations on different days of the week. Figure out what kind of market you’re catering to, and then make a location decision based on that.

Is it easy to find? Is there parking for out-of-town commuters? Is your building wheelchair accessible both inside and out? Is it right off the highway or far into town? Consider accessibility in all of its forms for a successful Coworking Space.

Offering the Basics

For some workers, having an office space that offers all of the basic tools for work can be very enticing. While a simple space might look great in terms of design, it’s also important to decide what kinds of tools you will offer your workers.

Will free Wi-Fi be included? High-quality printers and inkjet cartridges? A kitchenette for making meals? Projectors and meeting rooms? There are all kinds of items that you’ll need to consider.

Here is how coworking spaces decide how much you they will be charging monthly for the use of the space.

Sense of Community

The main difference between a regular open office and a Coworking Space is the sense of community. There is a shared sense of common values and goals, and relationships are usually built and last within the walls of an effective Coworking Space.

How Can Coworking Spaces Improve?

Millenials mingling in coworking space

Coworking Spaces that are struggling could be experiencing problems for a number of reasons. If the worker doesn’t feel a sense of community or welcome, chances are they’ll prefer just to work from home.

Creating a unique space that is inviting will include some possible amenities, music, various working spaces, and opportunities for individuals to collaborate. It’s also a great idea to consider your payment plans, and the options people have based on their needs. Having flexibility when it comes to the services they receive is a great way to reach a wide span of workers who have great intentions for your space.


If you’re thinking about joining a Coworking Space, be sure to do your research ahead of time. There are all kinds of options available, and what one office provides may not meet your exact needs in comparison to another. Take a visit to each and get a tour of the Coworking Space; you’ll likely connect with some spaces more than others and choose the best one for you.

If you need help finding a coworking space, contact us. We’d be happy to help.

Millennials in the Workplace: How the New Majority of Workers Will Change Your Culture

Millennials in the workplace

Millennials in the Workplace means your office culture is about to change – dramatically. Today’s companies must prepare their office cultures for this influx of young workers. But how?

At one time, the baby boomer generation (born 1940s to 1960s) dominated the workplace, creating a culture of workers who stayed at the same company for decades. They worked hard, asked for little and sacrificed a lot to climb the ladder.

That was then. But this is now: The millennials or generation Y (born 1980s to 2000s) now represent a majority of the American workforce.

What Millennials in the Workplace Want

A new Gallup report reveals that most workers, many of whom are millennials, want their work to have meaning and purpose. This is especially true for gen Y. Despite their student loan debt, millennials are motivated by meaning as much as they are by money.

This means that to attract and retain millennials, it will become increasingly important for companies to show they care through community involvement and sponsorship of charitable causes.

Be a Company That Cares

Involve employees in charitable causes and ask them to volunteer for outreach programs. Partner with a cause that reflects your corporate values and let employees make charitable contributions through payroll deductions.

You can also find local opportunities for community service such as soup kitchens. Consider offering Volunteer Time Off (VTO) to employees who volunteer during work hours. Even if you only allow several hours a month, millennials will respond enthusiastically, engendering loyalty.

As you hire more millennials, you will find that their fresh perspective elevates the conversation inside your office culture, causing older workers and managers to rethink their own sense of meaning.

If you would like to find office space that can prepare your company for the new wave of Millennials in the Workplace, or if you have thoughts to share, contact us. We would love to hear from you.