Most of us hear spring cleaning and the first thing we think of is top-down decluttering and scrubbing of our homes. But spring isn’t just a great time to give our homes the sprucing up they’ve been waiting for but also a crucial part of business cleaning and maintenance.

If you have the feeling that your team can’t seem to shake off the winter blues, meticulous spring cleaning may just be the shot everybody needs to find new energy and the motivation to dive head in into impending professional challenges. Whether you run a small, tight-knit office where every item has its place or a larger workplace that can get hectic after only a few days of neglect, spring cleaning is a great way to streamline your operations.

In this guide, we’ll walk you through everything you need to know about workplace spring cleaning so let’s not waste a minute more and let’s get started on transforming your office into an efficient and sparkling clean place of business.

What does a professional office spring clean include?

Workplace spring cleaning is an investment in your office’s productivity, hygiene, and overall atmosphere. It’s one of the most effective ways to lift your team’s spirit and productivity without breaking the bank. Studies show that clutter and mess can contribute to stress, anxiety, and lack of concentration. A deep spring clean improves focus and increases motivation to perform to the best of our abilities. Plus, coming to work in a fresh and organized space just feels good!

Whether you’re looking to dazzle visitors or leave the right impression on your business partners, seasonal deep cleaning is a must for any respected business. Here’s how to go about it in 5 easy steps:

Step 1: Declutter & organize

Before moving on to cleaning, you should start with decluttering. A cluttered workspace can lead to distractions, lost documents, and unnecessary stress.

• Clear desks and workstations: Remove unnecessary paperwork, office supplies, and personal items that create clutter. Use drawer organizers and file cabinets to keep everything tidy.
• Purge old files: Sort through paperwork and shred or recycle anything that’s no longer needed. Consider switching to digital storage to save space and make everything more accessible.
• Organize communal areas: Tidy up break rooms, meeting rooms, and supply closets. Make sure office supplies are close at hand and properly labeled.
• Tame the cables: Office spaces often have a mess of tangled cords. Use cable organizers or cable ties to keep wires orderly and out of the way.

Step 2: Deep clean surfaces

Ok, now that everything is in order and you can walk through the office without the fear of tripping or knocking something over, it’s time to tackle the dirt and grime.

• Desks and workstations: Wipe down desks, chairs, and workstations with disinfectant wipes. Pay special attention to frequently touched surfaces like keyboards, computer mice, and phones.
• Break room cleaning: The office kitchen can quickly turn into a breeding ground for bacteria. Clean the fridge inside and out, sanitize countertops, and wipe down the microwave, coffee maker, air fryer, and electric kettle.
• Meeting rooms: Dust and wipe down tables, chairs, and whiteboards. Don’t forget to clean remote controls, tablets, and conference room phones.
• Windows and blinds: Dirty windows can make an office feel gloomy and unkempt. Wash windows inside and out, and dust or vacuum blinds to remove accumulated dust.

Step 3: Polish the floors

Office floors see daily action and all it takes is one rain to make a mess, especially during the winter when mud, dirt, and moisture get tracked in daily.

• Carpets: Vacuum thoroughly and refresh with deep cleaning that removes stains and allergens.
• Hard floors: Sweep, mop, and polish tile, wood, or vinyl flooring to restore shine and remove dirt buildup.
• Entryways and mats: Clean entrance mats to prevent dust and debris from being carried into the workspace.

Step 4: Disinfect high-touch areas

Germs spread quickly in shared spaces, so it’s important to pay attention to often-touched surfaces to avoid unnecessary and costly office contamination and loss of workdays.

• Handles and switches: Wipe down all doorknobs, handles, elevator buttons, and light switches with disinfectant.
• Shared electronics: Disinfect copiers, printers, scanners, shredders, and communal office machinery to break the chain of infection.
• Restrooms: Give bathrooms a deep clean, including sinks, toilets, and soap dispensers. Make sure hand sanitizer and soap are well-stocked and placed in visible areas.

Step 5: Enhance organization and maintenance

Once your workplace is sparkling clean, stick to a few principles to keep it that way.

• Raise awareness: Make sure that all your employees stay in the know concerning the basics of workplace sanitation and your efforts to keep a tidy office.
• Encourage employee participation: Provide disinfecting wipes and encourage staff to clean their hands and workstations as often as possible.
• Restock supplies: Ensure that essential office supplies like paper towels, trash bags, liquid soaps, and hand sanitizers are always available.
• Schedule professional cleanings: Remember, regular visits by a professional cleaning service are the only way to maintain a consistently healthy, productive, and inviting workspace.

How Often Should You Conduct a Deep Office Clean?

While a deep spring clean is a must, workplace hygiene should be maintained throughout the year. Here’s a general guideline:

• Daily tasks – Empty trash, wipe down workstations, and disinfect high-touch areas.
• Weekly cleaning – Vacuum floors, clean windows, and sanitize kitchen appliances.
• Monthly deep cleaning – Organize workspaces, shampoo carpets, and conduct a thorough cleaning of communal areas.
• Seasonal deep cleaning – Declutter, sanitize all office spaces, and evaluate maintenance needs.

Final Thoughts

A clean office is a productive office. Investing time and effort into workplace spring cleaning pays off in improved morale, efficiency, and overall well-being. With a systematic approach and ongoing maintenance, your workspace can remain fresh, inviting, and conducive to success year-round. Taking small steps daily can prevent overwhelming cleaning tasks in the future, ensuring a constantly well-kept and welcoming environment. Encourage employees to take responsibility for their spaces and consider forming a cleaning schedule that involves everyone. A consistently clean office reflects a well-managed business, making it a win for both employees and clients alike.