Running a company involves a lot of implementation and execution of necessary business plans and procedures to run an office. These are not limited to things inside the office; it’s also essential to establish relationships between your business and potential clients, as well as the relationship within your team. If you’re starting your company from scratch, you have to look for a place to establish your business or office.
Here are some ideas on how you can find the perfect place to transform into an office space, and the ways how you can maximize the area:
Finding an office area
The first thing you need to establish regarding office spaces is where the physical location of your office will actually be. Usually, you’ll look for a space for lease in a commercial establishment or a building.
However, if you have long-term plans of establishing your company with a large headquarters, or you simply want your own office building, you might want to consider looking for infrastructures that you can convert to an office building, such as warehouses, abandoned buildings, or even former churches. There are some accounts of former churches that have been transformed into an office space because of their high ceilings, which can be remodeled to create multiple floors.
Some churches would have a larger parking space and lawn, with LED signs for churches that you can transform to accommodate your company’s branding and logo. Here’s an example video about LED signs, which can also serve as your guide in establishing your business’ branding and marketing strategies:
Maximizing Your Office Space
Once you’ve selected the place where you’ll establish your office, here are ways on how you can maximize the space you’ve chosen:
- Use a common office space
You will notice that as your business grows, it will be more difficult for the existing labor to keep up with the demands of the company, and the best solution for this is to hire more office staff. However, your office space has limited capacity because of the floor area. You’ll be having a hard time squeezing in a lot of employees to fit in comfortably inside the office space.
The best way to maximize the number of people in a limited space is by using a common office space. The office trend nowadays has shifted from rooms and cubicles to common office spaces consisting of long office tables. The improvement in technology from desktop computers to laptops has also made this adaptation possible in an enclosed office area.
A common office space setting also encourages more interactions between team members, thus improving communication skills and increasing camaraderie among employees.
- Declutter your area
A clean office space invites a positive vibe that enables your employees to work more productively and efficiently. Keeping it clean and well-organized will allow you to identify areas that can still be maximized.
You can adapt the 5S methodology to declutter:
- Sort similar items in a single location and remove unnecessary items out.
- Straighten all necessary items that have a similar function in a space in the workplace.
- Sweep and clean your workplace on a regular basis.
- Standardize procedure in sorting and organizing items in the workplace.
- Self-discipline among all team members is essential in observing standard decluttering procedures in the workplace.
Also, keep your office furniture simple and minimalistic so it will not appear crowded.
- Try to reduce the paperwork
It’s easier to reduce paperwork because of technology, which allows online collaboration where you and your colleagues can access and work on a single document all at the same time.
Switching to electronic data management also reduces the need for storage cabinets designated for all your paperwork. External hard drives and cloud storages replace the large, metal cabinets that take too much space in the office.
- Improve lighting
If your office space has a lot of windows, make use of natural lighting as much as possible. This way, the entire office area will look bigger and brighter, which will bring about a lot of improvement in terms of the workspace environment.
Use LED lights and minimalistic lamps so that it will not take too much space, which also allows you to save on electric costs. As for the windows, avoid using heavy curtains and draperies; switch to blinds and roman shades, which take up less space.
Finding the best area to transform into your office space should not be restricted to leasing spaces in a commercial establishment or a building. You can tap other alternatives, such as transforming warehouses and even former churches to create your office. Arranging an open area, limiting clutter and paperwork, and improving the lighting will maximize your office to create a lighter working environment that adds up to your employees’ performance and efficiency at work.