renting an office

Top 5 Things to Think About When Renting an Office

Renting an office space is crucial to the success of your company. It affects the day-to-day running of the business and the employees’ morale.

If you fail to consider them, you may end up disappointed. There are several variables to consider like the cost of hiring the best office movers, expenses of rent and other commercial amenities, proximity to hotspots, ease of accessibility, and more. If you forget about even one of them, you can be in for a bad surprise.


The commute to and from work has been demonstrated in several studies to be a major factor in determining whether or not an employee will choose to work for your company. Accessibility is sometimes overlooked when renting an office space, yet it has a significant role in shaping many aspects of the workplace, including efficiency, morale, and effectiveness.

  • How close are bus stops, subway stations, and bike lanes?
  • Will my workers spend excessive time trying to find a spot?
  • If you answered “no” to any of the above, it might be time to find a new place of business.


If you skimp on the office’s budget, you can be stuck with a space you are unhappy with, or you might have to move out after just a few months. On the other hand, you might have trouble making rent payments or be forced to downsize if you spend too much.

  • Is it realistic for me to put down three months’ rent on this office?
  • Do I know if there are any additional fees, I should expect? (Upkeep, parking fee surcharges, etc.)

The answer to the first question provides you with a general idea of the cost, while the second question helps you avoid getting surprised by additional fees. Finally, the third inquiry aims to verify that you are receiving the most advantageous price.


For companies, this is far more crucial. In today’s business world, there are not many companies that can succeed without constant access to the internet. As a result, Internet connectivity may be provided as part of the rent at certain workplaces, especially managed or serviced workplaces. However, if you’re renting a private space, you’ll also need to account for the expense of installing a line and the rental fee for using it.

The service’s dependability and quality are other important factors. When demand is strong, paying for the service that often crashes or goes down is pointless.

The internet is simply one part of the necessary infrastructure. For example, when will we access reliable telephone and postal services? While the latter may not seem very vital in this age of smartphones, postal services are nevertheless required for legally binding papers and other tangible objects.

  • Have I calculated whether the price of this space includes the cost of internet access?
  • Can I get in touch with other companies here to hear about their experiences with the facilities?
  • What is the mailing address for this department?
  • Could I check the Internet service provider’s speeds with the owner’s permission?

The connection speed is a quick and easy way to see whether you can acquire some concrete answers to your inquiry. The proprietor won’t have any qualms about delivering the service if it’s a good one.


When looking at renting an office for a new place of to house your business, it is easy to forget style considerations. However, there is a lot to be said about workplace design, even if it is best to prioritize the “more essential” elements like the four I listed above.

You should consider style especially if your company desires to become a “brand” or if you want to safeguard your brand’s reputation from the get-go. A professional space may do wonders for a company’s image.

 Confidence in Lease

If you are researching shared office spaces, this probably is not your priority since there is so much flexibility. While signing any legal agreement might be tempting, it is important to weigh the benefits and drawbacks before doing so. Make sure to read all of any lease or rental agreements to make sure there are no issues that would interfere with your business.


Moving to a new office will have its own challenges but you can overcome them easily if you have the right approach. Do your best to know your position going in. Your company’s reputation will suffer if the workplace is uninspiring, and you may have difficulty hiring employees.

We have over 1,000 local experts to help you find the right office space at the best price. Contact us today to find out more.