Renting a first office space, or relocating your business to a new office, is a time of excitement and planning. When you talk to other professionals in your niche, they probably have plenty of office space leasing tips that stem from their experiences. Yet did you know that there are tips that tenant representatives have, which could make a huge difference in your overall leasing experience?
Top 5 Office Space Leasing Tips You Need to Know from the Onset
- Space planning is something to do at the beginning. In fact, do it before you start packing up your files and looking at the leasing ads. Space planning is little more than creating a list of must-haves that are non-negotiable. It includes a projected requirement for office space, needed building amenities and possible equipment weight restrictions on higher floors.
- Document inspections are not optional. Everyone tells you to read the fine print. In fact, you need the entire agreement. It discusses everything from zoning regulations to signage rules and build-out budgets. Bringing an expert with you is crucial. Choosing a tenant representative rather than your business-savvy father-in-law or good friend from college is a better option.
- Inspections make good sense. Bring in an inspector who ensures that the space is up to code. This includes the wiring, the windows, the kitchen setup and all the things hidden by the movable ceiling tiles. Even though the building’s management company states that everything is in working order and good to go, verify this assertion.
- Compare apples to apples. You have narrowed down your search to two or three possible properties. Which one is right for your business? Comparing apples to apples calls for a comprehensive understanding of all terms, conditions and negotiated benefits. The actual look of the office space may be secondary. For example, two comparable spaces may not be all that equal if one lease features a “full service gross” clause and the other one a “modified gross” notation. The difference can be as significant as who is going to pay for certain base services that can be rather costly.
- Signage rules matter. The building management company will clearly state its rules for your allowed signage. That said, do you know what the Zoning Department’s rules are? Although your landlord may allow channel letters and similar products, your location in a historic part of town may limit you to sandblasted or routed signage that is not illuminated.
Discuss these office space leasing tips with a dedicated tenant representative. In fact, contact us today to learn about other tips that may be particularly germane to someone in your line of business.