Getting ready for a move? If so, it’s important to make sure that you do it the right way. There are many things to consider with an office relocation, from signing the lease, packing and shipping your furniture to setting up your new space. One of the keys to a successful office relocation is planning ahead. Here are a few of the areas that you will need to address when relocating your office space.
1. Legal Documents
When renting or leasing an office space, you must prepare legal documents. Contracts are there to protect you in case of any mishaps. Contracts like an office lease agreement are just one of the main things that the landlord and tenant need to sign. The length of use usually lasts from 6 months to 10 years, depending on the contract agreed upon by both parties.
When preparing these legal documents and signing a contract with the landlord, you want to ensure that you’re not getting the short end of the stick. The agreement you sign shouldn’t have loopholes that the landlord can use against you.
Make sure you review the lease and rules and regulations thoroughly and have an attorney by your side to make sure there are no significant issues. Good attorneys, like those at Morrissey Law, can help you with the contracts you sign and ensure that the agreement is drafted according to your needs.
You will need a budget to make sure the new office space fits in with your business plan. Make sure you know all of the costs involved and that there are no hidden charges, e.g., parking fees, maintenance dues, association dues, CPIs, etc. After settling in the office space, it would be very difficult to move immediately, so ensure that your business can effectively pay the rent on every due date.
3. Remember Storage
What do you plan on storing in your new office space, and how do you plan on storing it? When looking for office space, you have to keep in mind the storage. The copy rooms and hallways count as a storage area, but if you have more items that you need to store, be sure to communicate this with the agent.
You should keep in mind the mailing supplies, pen, paper, staplers, paper, etc., that you have to bring into the office. Ensure that there’s a proper cabinet or storage area for these office supplies.
Additionally, make sure that you accommodate spaces for your employees. If you have more employees, that means a bigger space for the additional equipment and supplies. The bottom line is preparing a room just for storage can help keep unnecessary items out of the employees’ way. It allows employees to focus on tasks without feeling cramped.
4. Office Equipment
Since you have already prepared a storage area, it’s time to decide what office equipment you’ll need. In addition to the mailing supplies, pen, paper, staplers, and paper, you should also have other items that your employees will require. It includes chairs, tables, computers, keyboards, etc.
The office equipment you purchase will depend on the employees’ jobs. For example, a security guard won’t need the items mentioned above. Instead, he would only need a chair and a table to sit at when they’re not busy. On the other hand, employees at the human resources will need all of the things mentioned above since they have numerous things to handle.
5. A Way to Ensure Productiveness
You want to ensure that your employees are productive in the new office space. You can do this by carefully thinking about the office design. Ask yourself if you feel your employees can work best in cubicles or far away from each other. When employees work next to someone productive, even the most unproductive ones will be influenced by the energetic staff and work just as much.
It would help if you also took advantage of the psychology of color. Green usually sparks creativity, while blue is calming and soothing, reducing employees’ stress. The color green can also ensure calmness and reassurance. Green symbolizes balance since it makes it perfect if you want to encourage productiveness in a workplace.
Moving into an office or an office relocation is a milestone for a company. Whether you’re moving for the first time or changing into a bigger office, there are numerous things you have to prepare for (including the things mentioned above).
If you are looking for office space, we can help with our network of highly qualified local professionals. There is no cost to you to use their services and no obligation to inquire. Give us a try, Contact us today!