6 Surprising Things You Need to Know About Office Jobs

It’s always exciting when your first job interview goes as expected. The first few months can be filled with both realistic and unrealistic goals, ambitions that might seem far-fetched, or anxiety. It’s only afterwards that you’ll start missing your old job or sleeping in every morning. These are universal truths no matter the work environment you might be exposed to and office jobs are no exception. But at some point, especially when the paycheck comes in, you’ll come to agree that it was worth the grinding. But aside from the orientation part and learning new skills, below are six surprising things you need to know about office jobs.

1. It Can Be Stressful

Working 9-5 hours of office work is no easy thing. The long sitting hours can take a toll on your once healthy back. The sedentary nature of office jobs could slowly be destroying your body. Apart from the poor food habits, the everyday rush to meet tight deadlines, and not to mention the demands that come with it all, you could be subjected to repetitive strain injuries, also known as cumulative trauma. These are injuries that will happen as a result of repeated motions.

The thing is, such injuries will only be realized way down the line and when it might be too late to reverse the damages caused. This means that you might be in need of medication, treatment, or therapy. These are costs that could eat into your finances. It’s at this point that you might consider talking to an experienced attorney to help with your cumulative trauma claim. The reason to work with an experienced personal injury attorney is that they’ll help towards proving that your injuries resulted from your work. Let’s take a look at the various causes of repetitive strain injuries and how to prevent them:


  • Too much strain on the nerves and blood vessels due to poor posture and long sitting hours
  • Repetitive movements that cause fatigue to the muscles, ligaments, and tendons
  • Exposure to poor air quality

 Preventive Measures

  • Consider using ergonomic chairs
  • Exercise regularly to boost blood circulation
  • Frequent stretches will help to keep your tendons, muscles, and ligaments healthy
  • Taking breaks can help break the monotony
  • Get plenty of sleep
  • Keep your body hydrated at all times
  • Invest in comfortable outfits and shoes

2. Time is money!

This is a labor aphorism that has been used since time immemorial. While it might contain some truth in it, it doesn’t mean that you’ll have to work non-stop. Today, working smart is the new labor slang. Rather than working nonstop, find time to maximize your efficiency by using efficient equipment, taking short breaks, and improving your work skills. The key takeaway is to use your time wisely, resisting gossip at the office, and prioritizing your deadlines.

3. Get Used To Passive Office Aggression

If you thought that you’ll have an easy pass in the office, then you’re mistaken. But then again, it all depends on how well you handle and deal with co-workers who demonstrate aggressive behaviors. While it can be frustrating, avoid the urge to overreact or lash out as this could exacerbate the situation. You might consider reporting such co-workers to your supervisor or your employer.

It’s during such moments that your emotional intelligence is tested. It might drain you emotionally but keeping your cool can help to manage the situation as well as help you to maintain your sanity. Remember, your productivity is highly dependent on managing your rationality.

4. Professional Allies Will Get You Far

Working in an office requires that you form healthy workplace relationships. You might be familiar with this African proverb that says, “If you want to go fast, go alone. If you want to go far, go together.” Now, these are the same principles that will apply if you want to succeed in an office job. It will help to boost your efficiency, reinforce your commitment to excel, boost your morale, and to top it off, you need your co-workers to climb the career ladder.

5. Don’t Hate The Office Clown

Don’t get it twisted, there are limits to the amount of fun you can have in the office. Office clowns help to lighten the mood and in a way, they come in handy to humanize the workplace, putting other co-workers at ease, and healing rifts between co-workers.

Nevertheless, Being on the receiving end of an office clown’s bad jokes can at times be hurtful and damaging. This is why setting boundaries will spare you the trouble of having to deal with such characters. But don’t hate them, they are the same class clowns you had to deal with in junior high; only that they’ve grown to be the office clowns!

6. You Have No Option But Stick To The Rules

Unless you are the boss, stick to the rules. You have no place in suggesting or amending the rules you found others abide by. The least that you can do is write a suggestion and dump it in the suggestion box like everyone else. You don’t want to start a revolution at the office as this could damage your good reputation and ruin your chances of getting a second job.

The above are unvarnished truths about office jobs. While it might seem like a daunting task to work in an office, one thing to note is that you are not expected to know it all. Just stick to your lane, be kind and respectful to your co-workers, and you’ll do just fine.

If you would like some help finding the right office space with a great working enviroment for your employees, contact us. It is what we do with our network of over 450 local tenant reps. All at no cost to you.

5 Ways to Manage Multiple Offices

5 Ways to Manage Multiple Offices

It’s great when your business is thriving and successful when there are a positive cash flow and a steady increase in your profits. These are the times that you begin to think about expanding and possibly opening another location or locations. But are you ready for such an endeavor? Do you have what it takes to be able to manage multiple offices at the same time? The idea is exhilarating, but the work can be overwhelming. 

It can be done. With hard work and dedication, you can manage to operate more than one business at a time. By following these 5 guidelines, you can handle multiple offices with relative ease and efficiency. 

Simplify your operations

Running a successful business is all about using the right tools for the right job. When managing more than one office at a time, using property management apps like Proptech, could be quite effective. Apps for time-tracking and inventory control can easily save you money and time, allowing you to focus on more immediate problems. Accounting programs and project management software allow you to handle your affairs seamlessly between offices. By training your employees on how to use such tools, you allow yourself to be more available to visit and review your business’ operations.

Organize your SOPs

The first step to a successful management process is to organize your standard operating procedures (SOP). Review your working manuals and handbooks and devise a program to keep all functions running in the same manner. For example, make sure all employees are interviewed and hired in identical formats. Your customer complaints should be handled similarly throughout any office you have. Also ensure that your customers continue to have a fantastic experience in each of your locations, not just one or the other. The purpose is to keep everything on the same successful level so there is no deviations or exceptions.

Good Managers

In your primary office, you developed good and reliable employees who know their job and do it well. When expanding and opening new locations, it’s just as important to maintain the same bar of excellence with new employees. If it’s possible, promote someone from your original business to work as a manager in your new place. Apprentice the new people so they may learn from your older ones. You should feel confident to leave your managers in charge on a daily basis. They need to be able to supervise all operations, so you don’t have to. Only then can you oversee all your offices and bring your business to greater heights.


Communication is the link that keeps business working, and many businesses working well together. When you have more than one office open at a time, communication is key. Your managers need to know where to locate you and how to contact you in case of an emergency. They also need to know when they can handle a problem on their own. To maintain their confidence, be sure to visit the office on a steady schedule and be available for conversations by phone, email, or one-on-one chatting. Hold meetings for your managers and your employees to confirm what you expect and what kinds of issues may be coming up in the near future. Share how each location is performing and allow your people to have input into their own. 

Once your communication system is in order, make sure to use it to the best of your ability. Try to eliminate repeating the same information from one office to another. Set up a group chat or website to share common data to all your employees and managers. Allow everyone to view it and check for company updates and announcements. Take the time to communicate your company’s information in the most efficient way possible. It can save you more than 15 hours a week of repetitive explanations and clarifying comments. That will save you money too. 

Team Camaraderie

 When expanding your offices, you also want to maintain your brand. This may be harder with a wider variety of employees to deal with. A cohesive brand requires a cohesive business. To keep your company all on the same page, bring them together for company wide meetings (or zoom meetings in the time of pandemic) and get-togethers. Let one office meet up with another to promote the bigger picture. Help them with motivation by employing inter-office competitions or games. Set up off-site excursions to stimulate and inspire your employees. When a group of people can work together for a common purpose, the outcome can be phenomenal. 


When your business is doing well, it is quite natural to think of expanding your services to different locations and reach more customers all at the same time. When that time comes, it’s vital that you have the resources to fulfil this venture. Whether it involves managing your SOPs or utilizing property management tools, you can successfully travel the path of expansion by familiarizing yourself with the helpful tips listed in this article. 

If you are looking to expand, we can help finding the right office space at the best price. Contact us. It is what we do with our network of over 450 local tenant reps. All at no cost to you.


5 Ways to Stay Connected With Your Clients

Kim hakui and choi soon sil

As a business owner, it’s essential that you still connect to your clients even after they have availed and purchased the goods or services your company offers, as it strengthens the business-to-customer relations. Importantly, when you provide the customers’ demands and earn their trust and loyalty, it entails a significant positive sudden shift to your business. Potential customers would know your firm and products through prior clients’ word of mouth.

Hence, it’s vital that you adapt to the emerging technology and software to put your business at pace. With the power and influence of technology, your business’s parameter would reach further, which enables your clients to keep on track with all the best-deal goods you offer. And to help you reach your customers and all the way to the top, we enumerated five effective communication methods below.

1.   Text Messaging

Today, there’s an estimate of 5 billion people who have mobile phones, and most of them typically spend an average of 2 hours and 55 minutes on their device. By considering the massive amount of people who own a mobile phone and the length of the time spent on the device, you can grab this opportunity to utilize text messaging for your business’s sake.

Text messaging is one of the most beneficial communication tools that humanity has received. This communication method provides numerous benefits to both consumers and businesses.

As a business owner, this tool enables you to track the transactions with your customers: reminding their appointments, notifying them of their current bills or best-deal offers, and keeping on track with the transactions, which are necessary for record-keeping. But remember, it’s appropriate that you observe texting etiquette to avoid customers being offended or misinformed.

Meanwhile, as a customer, it would be more convenient for you to set or reschedule a missed appointment. Also, you’ll receive notifications from the business firm with their current offers. And most importantly, it’s another way to release feedback based on the quality of the goods and services.

2.   Social Media Platforms: Facebook and Twitter

Nowadays, almost everyone has a social media account—from young to young at heart. They see social media as a tool for communication with important people afar. Although numerous social media sprung throughout the years, three social networking sites rose: Facebook, Twitter, and Instagram. And these sites have already covered billions of people and still amass until now, which is perfect for business ventures.


Launched by Mark Zuckerburg in February 2004, Facebook now has approximately 2.7 billion active users of all ages. Before, Facebook was just used primarily for photos, chats, etc. But, in recent years, it’s used for business ventures and transactions. With that, Facebook recently launched a business-service platform, which is a beneficial option and avenue for businesses. Small and big businesses can post and promote their products, and it has an automated response on messenger for convenient purchasing and transaction.


With almost 1 billion monthly users and 500 million daily users, Instagram made it the top popular and most-accessed social media site. This free-photo video-sharing site highlights photos and videos on the wall, which users could easily slide through.  Further, it has become a platform where businesses show their products by posting pictures and videos with details. Thus, it’s an excellent way to notify your clients about your firm’s whereabouts and updates.


Twitter already has 1.3 billion accounts and 145 million daily users. This social media site is popular with teenagers and adults. Considering the enormous amount of active daily users, it’s suitable for promoting products for thriving business ventures.

3.   E-mail (Electronic Mail)

The email you use and receive today is still similar to the first email in the 1970s, but with a little bit of modification for improvement. This online-messaging tool is primarily used to notify the client or customer regarding his/her current standing and transaction and a way to promote products and recent best-deals.

Importantly, since it’s done on the internet, you must have a set of quick-response teams to respond to the customers’ inquiries and feedback. With that said, you could avoid unnoticed and mismanaged emails that’ll badly affect your record-keeping. Therefore, an efficient and effective quick-response team must compromise the quality products and services you offer.

4.   Email Newsletters

In order for your business to grow and prosper, it’s important that you show to your current and potential clients the updates and new products you offer. One way of keeping them in touch and updated is through sending emailed newsletters. It’s also essential that the client agrees to the terms, which will permit your firm to send the emailed newsletter regularly.

5.   Blog

Online readers could now have access to online-review write-ups, also known blogs, in just one click. From thousands to millions of readership daily, it’ll definitely affect the performance of your business. Therefore, while you improve and maintain your service, you must also influence prominent bloggers to gain positive reviews to persuade potential clients.


In a nutshell, no matter how exceptional the services you offer to your customers, it’ll be a waste if you miss or fail to ask how to communicate with them further. Since communication is one of the significant keys to earn trust and loyalty, you must utilize the power of emerging technological innovations today. After all, business-to-customer relations don’t end after purchasing and leaving.

How To Find The Best Local Movers To Move Your Office

Local Movers

Moving your office physically is a very challenging task to take on. It takes a lot of preparation, so you can be sure that you’re not committing any mistakes. After all, there’s so much at stake. You can’t delay or lose anything, as this can also adversely impact your business operations. This is why it’s very important for you to make the right choice and not settle when it comes to the quality of the movers that you’re entrusting to move your office.

One of the most important aspects of finding movers for hire in your area is how easy they are to use, and how they can truly make your office move a breeze. But it’s important to consider several factors before you decide on one. That way, you can end up working with the best company that can handle your relocation.

Here’s how:

Ask Around For Recommendations

If you know of others that went through a relocation or office move, ask them for recommendations. Word-of-mouth is usually a good indicator, as suggested by one of the best local movers in Annapolis MD. Ask them for any complaints they may have with other movers they’ve worked with. Chances are because these are people that you know and trust, they’ll give you unfiltered recommendations on the reputation of a moving company.

Check The History Of The Moving Business

When you’re narrowing down your search to include only local movers, it’s easy for you to check the history of the moving company, particularly how long they’ve been in business. When a moving company has survived the test of time, this often means that they’re good at what they do. Moreover, with an office move, you can’t take any risks with a company that just opened yesterday. Otherwise, you might lose some of your office equipment to thieves or damage along the way.

Pay close attention to the manner that they answer your questions or even how they deal with you, as their clients. Any red flag that could indicate poor professionalism, it’s best to move along and work with a more reliable local mover instead.

Make Sure They’re Reputable Movers

There are certain factors that are truly indicative of a mover’s quality. Take special notice of these as a part of your checklist. If you don’t want to end up hiring an unreliable or unscrupulous mover, the one you hire must have the following:

  • They offer a free quote, and have a comprehensive list of moving services;
  • They don’t have regular, or repeated complaints;
  • They comply with the safety standards set by the law;
  • They’ve got a good experience in handling valuables and other belongings.

Take The Time To Really Go Through All Of Your Options

There are many great companies that offer great services. You just need to know where to look. The great thing about going with local movers is that you’re limiting your research area. So, there’s no reason for you not to do deep and thorough research.

It’s important to have an open mind when you’re doing the research into companies to entrust your office move with. You’ll be comparing different moving companies and the different services they offer to see if any of the options really are the best for your needs. Technology is also on your side, as so many movers now have websites. It’s easier for you to make comparisons before first visiting their physical office.

Check For Their License And Insurance

The best and most reputable local movers are those that have all the legal requirements and license necessary to operate. Beyond that, they also have an insurance policy to cover your move.

This is very important for you to check through, as with an office move, you’ll be taking with you valuable business assets that you can’t afford to lose. The last thing you’d want is for your business to go through financial losses all because of a simple mistake when moving.

Remember that relocating also has a lot of risks associated with it. No matter how careful a mover is, there’s still outside forces such as highway robbery and theft. You never know when these risks can happen. But if you fall victim to these, having an insurance policy can help you start over again.

Weigh The Price Quoted With The Services They Offer

Working with the best local movers doesn’t necessarily mean that you have to pay more. While moving can be expensive, there are so many quality movers that can work with the budget you have. They key is for you to balance the price quoted with the services that they offer. You shouldn’t have to pay anything more than you have to.


Choosing the right moving company to move your office is crucial before you move. Moving is already stressful enough in itself, so you’ll want to ensure that you’re working with a moving company that’ll make it hassle-free for you. Once you set up new office, it’ll be nice to open up the moving boxes and see that everything is still intact and present. 

If you would like some help finding the right office space with a great working enviroment, contact us. It is what we do with our network of over 450 local tenant reps. All at no cost to you.


5 Things to Keep in Mind When Choosing a New Office Space

renting office spaceRunning a business involves lots of things that need your utmost attention. If you are in the market to compete with the giants in your industry, you have to make sure that you choose an office space that reflects what your business is about and the image of your brand. It is very normal for businesses to grow or shrink in a few years, and office moving is a necessary step that is often the difference between drowning in your own success or coping up with your losses. Relocating to a new office space is a great way to optimize your day to day operations, which is why you need to think about it properly. In this article, I am going to highlight everything that you need to do before you move to new office space so that you don’t overlook anything.


The very first thing that you have to pay the utmost attention is to the fact that the location of your office space matters a lot. It doesn’t matter what kind of business you are running or what industry you belong to; you will need to find a good location for your office space. There are two important questions that you need to ask yourself. The first one is whether your clients will be able to get there without any trouble. And secondly, will your employees have any trouble. If you can answer both of these questions with a yes, you have found the perfect location for your business.


Office moving involves a number of factors, and price should be the second most important factor. Depending on your short term and long term goals and what you are trying to achieve from the office space, you should buy a place that translates to your needs. If you spend too little, you will end up buying a place that you will not be too happy about in the future, and if you spend a lot, you will find yourself struggling to pay the rent or downsize in order to fit the budget. Both of these conditions are not favorable, which is why you must choose a place that provides the most value for money.


The next thing in line that should influence your decision for your new office space is the size of the space you are going for. As you know your business the best, the first thing you need to do is to find a place that is enough for the employees that you have. Normally, you should allocate 70 square feet per person. However, depending on the needs of your employees and factors such as desk lengths and storage space, you should make sure that the new office is big enough to optimize productivity.

Technology Infrastructure

Depending on the kind of business you are running, this could be the most important feature that you should look for in your new office space. As most businesses are dependent on technology, you need to make sure that you find a place where you can get a reliable internet connection. Secondly, you should have a look at the other infrastructure of the building, such as telephone connection quality, postal services, and your neighborhood. For example, if you are a tech-related industry, getting office space in Silicon Valley would be like hitting the jackpot.

Safety and Security

Last but certainly not least, make sure that the new office space that you are getting is secure. When your employees walk into the new office, they should feel at home. If you obtain your office in the wrong neighborhood, not only would your employees be scared to come to work, but your clients will also feel threatened. So, you should assess the security of the new building and pay attention to little things such as the availability of security guards 24/7, the good integral structure of the building, no cracks in the ceiling, metal detectors, keycard entrances, smoke alarms, and fire exits. Depending on the kind of business you are in and the clients you have to deal with, these factors could play a huge part in choosing a new office.

Of course, it is always best to have an experienced advocate by your side when looking for office space. Not only will they find the right space, but also make sure you avoid costly mistakes. That is what we do. Our local reps will be your new best friend when it comes to looking for office space… Guaranteed and it won’t cost you anything for their services. What’s not to like? Give us a try.

6 Creative Tips Entrepreneurs Can Use to Manage Their Accounting Needs

In the U.S, there are 30.7 million small businesses, all of them bringing creative solutions to their customers’ real needs. However, with many businesses as small as a one-person operation, it can create a lot of pressure on those hoping to “be their own boss.” While you are maybe passionate about your products, your customers, and the latest innovations you bring to the industry, being a one-person show means wearing a lot of hats, including an accountant. For those first-time entrepreneurs, crunching the numbers might not be why you started a business. However, here are six creative ways to manage your accounting needs and keep your business humming.

1. Keep Retirement in View

While it may be a long way off for some, no matter your age, you can’t understate the importance of putting away money for retirement. When people start paying for your product, it may be tempting to pump it back into R&D or new office chairs, but setting aside money for retirement will be an exciting use for your profits years down the road, even if it seems pretty boring at the moment.

As Gloria Steinem warns, “Planning ahead is a measure of class. The rich and even the middle-class plan for future generations, but the poor can plan ahead only a few weeks or days.” Or Proverbs 13:22, “A good man leaves an inheritance to his children’s children.”

2. Get Help Finding Tax Write-Offs

How much money are you leaving on the table for write-offs you forgot or missed? The folks behind Keeper Tax believed that on average, businesses can expect to save over $6,000 per year on tax deductions. So it is advisable to keep track of your business expenses throughout the year for potential tax write-offs that can save you big dollars on the next tax season.

3. Be Diligent About Financial Projections

It’s hard to know where you’re going if you don’t have a map. A financial projection is exactly that, a map of the road ahead, and yet some business owners neglect charting their growth plan. Instead, the diligent entrepreneur projects their income for the next three to five years with detailed budgets and expenditures.

As Jim Rohn says, “If you don’t design your own life plan, chances are you’ll fall into someone else’s plan. And guess what they have planned for you? Not much.”

4. Be Prepared for Big Expenses

Like Murphy’s Law states, “Nothing is as easy as it looks. Everything takes longer than you expect. If anything can go wrong, it will go wrong… and at the worst possible moment.”

While Murphy is a bit of a downer, it is important to be prepared for a major expense. Some great advice is to already be planning to replace that piece of expensive machinery or upgrading your servers and then sock away some money into a separate account. Then when your high-end computer starts slowing down or freezing you have the funds to replace it. And if it keeps going? Great! You’re that much more prepared when it finally kicks the bucket.

5. Back Everything Up

Speaking of Murphy’s Law, backing everything up in multiple places is never a bad idea. Your data is precious, not just for the running of your business, but apparently, the IRS thinks so too. And there are many convenient cloud-based storage options out there that ensure if your physical or local copies are damaged, you can still access your files.

6. It’s Not Personal

Finally, know where to draw the line between your business and your personal life, especially when it comes to your bank account. While many new entrepreneurs may revel in the idea of merging their business accounts and personal accounts, that can make life miserable. Instead, separate your business and personal expenses to avoid confusion. Your business is your business, treat it like one.

In the end, accounting doesn’t have to be a hurdle for new and experienced entrepreneurs. If you have a dream and a vision for your company, don’t sell it short by getting lazy with the accounting side of things. Whether it’s planning ahead by socking away money for future expenses or retirement, keeping track of tax-deductible purchases, or backing up your data, take special care of all the numbers behind your business, they’ll definitely thank you for it in the future. Or as Idowu Koyenikan says, “When money realizes that it is in good hands, it wants to stay and multiply in those hands.”

6 Tips To Optimize Your Office Space Layout

If you work full time, you may be spending close to 40 hours in your office. Therefore, it is important to have an appealing office that motivates you to keep working and be productive. Optimizing the look of your office plays a big role in your productivity. If you have an organized office, you will have fewer distractions when you are working. It also improves your comfort and makes your office tidy. Your office space layout makes a statement about you and your company culture.

There is much more to optimizing your office layout than just using the space efficiently. Studies have shown that offices with poor designs have employees who are stressed and anxious and are not productive. There are higher chances of having rifts between different departments when your office layout is poor. When you improve your office space layout, you will have better cooperation between your employees and improve the output.

Plan for Future Growth

When improving your office layout, it is important to allow for expansion when the need arises. With time, your business will grow, and you may require space for more employees or equipment. Therefore, it is important to keep growth at the back of your mind when designing your office layout.

Some of the questions you need to ask yourself as you design your office include where you would fit new desks if you hired more employees. It is also important to think about how the common rooms and facilities will be affected if the human traffic increases. Having these points in mind will save you time and money that you could have spent redesigning your office when there are changes in the future.

Remove Uncomfortable Furniture From the Office

When organizing your furniture, it is important to think whether this furniture is currently in use. Furniture that you are not using is only taking up space in your office, and, therefore, it is better to get rid of it. Experts from Marvable Singapore advise that more comfortable furniture is good for your back, neck, heart, and lung health. Therefore, you need to invest in high-quality furniture so that you become more productive at work. This furniture might be costly, but it will save you a lot of money in the long run since it does not need a lot of maintenance.

Design Your Office For Collaboration

When choosing an office layout, consider the ease of communication between your employees. Design your office in a way that allows for interaction and collaboration between different departments. This will enable your employees to easily consult each other and it will improve the productivity of your business.

To do this, you can invest in touchdown spaces with temporary desks that allow your employees to have better communication. Some modern office layouts have collaborative spaces in the form of semi-circle spaces that can be around a fireplace, art display, or indoor fountain, and in addition to providing room for interaction amongst workers; they also motivate workers to be more productive in the appealing environment.

Use Natural Light in the Office

Lighting is an important requirement in any office. This light also needs to be regulated so that it is not too much or too little which can lower the productivity of workers. Natural light plays a role in the circadian rhythm that controls sleep and wake cycles.

When designing your office layout, keep furniture close to the windows so that you get as much natural light as possible. If your office does not have many windows or they are too small, you can use skylights to improve the lighting. Having plants in the office also gives it a naturally appealing look which motivates your workers.

Have Multipurpose Spaces

To save on money and space, you can use your space for many purposes. The meeting room can also have other uses like a place to relax. However, if you have a lot of office space, you can set aside a separate space for your employees to relax. These spaces help the employees to relax, become comfortable, and interact with their colleagues in productive ways.

The layout of your office plays a role in the productivity of the workers. Optimizing your office saves you in cost in the long run because it gives room for future growth to accommodate more workers or equipment. You can optimize your office space by removing the old, uncomfortable, and furniture that is not in use. Having natural light in your office and allowing space for collaboration are other ways of optimizing your office layout.

If you would like some help finding the right office space with a great working enviroment, contact us. It is what we do with our network of over 450 local tenant reps. All at no cost to you.

6 Tips for Managing Sales With Email Tracking Software

Email Tracking SoftwareOver the years, business documentation has gone from paper to email; from cabinets and shelves to the cloud. It’s been a massive revolution that has brought sweeping changes to the way we run our businesses. When we add smartphones to the equation, things change even further. Mobile-friendly websites are the order of the day.

Smartphones have brought an avalanche of apps that can be downloaded. When they relate to business, they enable people to view almost everything from their phones. This can be accessed virtually anywhere, and all we need is an internet connection. The cloud makes the data available day or night.

Email tracking software is something that is gathering pace in the business world. There are also benefits of putting it alongside CRMs (Customer Relationship Management systems). Let’s discuss six tips for anyone using email tracking software.

1.  View the Interactions

Fortunately, businesses aren’t left to their own devices when they choose to purchase email tracking software. The technicians at CirrusInsight.com say companies are actively searching for websites that help with the installation process. They want articles covering such topics as reinstalling the latest versions of Outlook or uninstalling from Office 365.

Just as businesses have much to learn from viewing their rivals, they have much to learn from reading email tracking data. They need to consider whether their marketing emails have been worded correctly, personalized sufficiently, and sent to the right people.

Businesses can use the software to find out if the potential customer reads the email, and if so how many times. Was an attachment or a URL link included? The tracking software can advise if they were accessed too.

2.  Identify the Customers’ Needs

All the above information will provide clues as to who is interested (and in what) and who isn’t.  Email tracking software is able to display the entire communication between a company and its customer, in date order. This will help provide a very full picture of the engagement process from start to finish.

3.  Engage on Their Terms

Any incorrect email addresses will have automatically been removed from the address list by the software. It may be that the goods or services a company offers needs to be amended to reflect the results of the tracking data. This will help with future communications, sales, and marketing.

4.  Put Follow Up in Place

It’s no longer a case of simply sending an email, and sitting and waiting. Businesses can use their software to schedule follow up emails, calls, or appointments. It may be that automated follow up emails are all that is needed, in which case the software will do the job. Some software can be used to personalize different emails for different people, too.

5.  Connect to a CRM System

This is a real case of synergy because tracking software becomes even more powerful when this occurs. Some software can feed into such CRM systems as Salesforce (and there are alternatives available too). Emails can be sent using the CRM – even on a mass basis.

When historical emails have been incorporated into the CRM system, everyone can have access to them. CRM systems can be costly because of what they do, but there are demo versions available online. They will have certain functions disabled. There are free versions that may be suitable for small businesses, but if there are many employees the full-blown system may be desirable.

6.  Look at Sales Stats and Forecasts

The (sales) CRM system may contain details of customer invoices and payments. There will be details of what was sent and when. Were there any items returned, or refunds requested and given? This should all show here.

Many sales departments feature daily boards that show who sold what and how many. This can help with staff motivation, and the stats can be fed into the annual review process. Modern CRM systems can display this information instantly.

CRM systems can also anticipate the future based on the past. The data can contribute towards business plans and identify expected demand. The areas where more resources or training is needed can also be revealed and acted upon.

This turns the process full circle because future emails can be sent that reflect the CRM data. Customer contact information will be in a place that can be easily amended where required. In turn, the emails can be tracked and reviewed as before.

When businesses harness technology to their daily processes, they can become more efficient and professional. It is easier to interpret stats and information when it is automatically produced for you. Lessons can be learned and changes are made, in order to secure future success. Any company that falls behind and resists what technology has to offer may put itself and its future at risk.

Creating the Perfect Working Environment

working enviroment designIt’s important to feel comfortable and focused when you need to work, and this is why attention needs to be paid to your office décor. Dreary greys and dull, white tones, while usually to be expected, don’t inspire the best work ethic. These colors can feel cold and clinical, especially when paired with fluorescent lighting. Below are some useful decorating tips to help you create the perfect working environment, whether it’s at your office in the city center or your home.

Natural Light

Where possible, flood your office with natural light. It will help to make you feel more positive and productive during your day. Some rooms might not have the luxury of being positioned in the ideal spot for letting in light, and others simply don’t have enough windows for this to happen. However, if you’re setting up a home office consider whether you can make changes to the room to help let in more natural light during the day. Skylights or floor-to-ceiling windows are a good way to achieve this.

Plant Life

Adding some greenery to your office is another great way to let nature in and to boost your mood. Studies have shown that spending more time in nature can help people to cope with feelings of stress, anxiety, and depression. This isn’t surprising when you think about the calming effect nature has on us. While you might not be able to set up your office in the middle of a field or national park, adding some plant life to the room will help to make you feel more at ease.

Comfortable Furniture

You must make sure your office furniture is comfortable and good for your posture. Many people who work at desks can suffer from aches and pains because their desks and office chairs are not positioned properly or designed to give them support throughout the day. For the comfort of visitors or when you want to step away from your desk during your break, your office can have a comfortable couch to help make it feel more welcoming.

Color Scheme

As mentioned at the beginning of this article, dull color schemes don’t do much to inspire creativity or productivity. Certain colors are meant to help evoke certain feelings, for example, lavender tones are known for being relaxing. While you want to feel at ease in your office, you also want to feel motivated and focused. The colors that are thought to help inspire those feelings include reds, blues, yellows, and greens. Of course, you can also choose to paint the walls or introduce a splash of your favorite color through artwork or other items to make your office feel more personal.


Finally, make sure you have enough practical storage space in your office to keep it clean and tidy. It can be very distracting working in a messy office, and some people find it increases their levels of stress when they’re working in that kind of environment. To help keep your mind sharp and head clear, reduce the clutter with clever storage units and filing cabinets.

Make your workday as positive as possible by creating the perfect working environment with these top tips.

If you would like some help finding the right office space with a great working enviroment, contact us. It is what we do with our network of over 450 local tenant reps. All at no cost to you.

How to Design an Efficient Work Environment

Efficient Work Environment

We spend much of our waking hours at work and a well-designed work environment can make all the difference when it comes to our job satisfaction and efficiency. There are constantly changing trends when it comes to office layouts, from the tiny cubicles of the 1980s to the open idea sharing spaces of modern companies. As every business is different, there is no right or wrong way to design your office. It is important to identify your needs and goals and to create an efficient work environment that caters to achieving your goals.

To help out all the business owners who are looking to maximize their offices here is how to design an efficient work enviroment.

1. Create the Right Lighting

The first thing you need to do in order to design an efficient work environment is to focus on the lighting. Artificial lights such as the huge strip lights that are often found in offices can cause major problems for people such as migraines, fatigue and problems with vision. Natural light is always the best possible lighting solution and so you should try to let as much natural light into your office as possible. If your office has windows, leave them unblocked and simply put up strip blinds which can easily be opened. A properly lit space can dramatically change the mood of your employees and make them far more efficient.

2. Ventilate the Space

As well as natural light, proper ventilation is also extremely important for creating the right environment within the office. Far too many offices use air conditioners but this only helps to control the temperature and humidity. Wherever possible, open up windows to allow natural ventilation through your workspace. If it is too hot or cold during office hours to do this, then at least try and open them for a few hours before and after the working day is done to replenish the air in the room. If your office is on a high floor where there is no possibility of a break in, you can even leave the windows open overnight to really freshen the place up.

3. Organize the Furniture

Probably the most important aspect of your office when it comes to your employees’ comfort is the furniture. The experts at Vestra Workspace explain that it is not enough to just position the desks and chairs randomly throughout the space. Professional office design and layout teams can help you to maximize your space so that it is set up to be as efficient as possible. The right setup will depend on what kind of business you have and the duties of your employees. If they do a lot of individual work, then a more traditional layout may be the best way, whereas if there is a lot of group brainstorming then a communal style layout may be better.

4. Consider your Employees’ Happiness

Modern employees expect far more from their offices these days than just a kettle and a refrigerator. Whilst you don’t have to go all out like the big Silicon Valley tech companies and provide an ice rink and a bowling alley for your employees, you should still provide them with some amenities which shows them they are valued and which can help them to enjoy their working day. A fully loaded coffee machine which enables them to make all their favorite drinks is a really great addition to any office and is one which will make your employees very grateful. A happy workforce in an efficient work enviroment is an effective workforce, and so everyone’s a winner.

5. Add Some Greenery

Adding some greenery to your work environment is an uneasy way to create a better atmosphere in the office and to make it seem more homely. Plants produce oxygen and help to purify the air in the office and also add some much-needed life to space. Offices can be very clinical places, full of functional furniture and grey suits. Plants bring a level of comfort that would otherwise be missing and also create a feeling of peacefulness. Some big ferns or other robust, easy to maintain plants are ideal for offices and will really help to improve efficiency.

Creating an efficient work environment is all about maximizing your space and using it to achieve your business’s goals. The most important asset of any company is it’s employees so designing an office where they will be happy and productive should be your number one priority. Follow this easy guide and you will be able to create a workspace that is pleasant and productive.

If you would like some help finding the right office space, contact us. It is what we do with our network of over 450 local tenant reps.